SITE SAFETY & PROCEDURES

Event Logistic Group have identified a list of potential risks that may occur during the event opening and closing times, as well as during the bump in /out times. The risks identified below are what are deemed as 'potential'. It's everyone's responsibility to keep the site safe. If you notice something please bring it to the immediate attention of event /production staff.

• Damage to site
• Trips and falls
• Injury from manual handling
• Injury from burns/cooking
• Marquee leaks / collapses /wind
• Overcrowding in areas
• Temperature of outdoor venue
• Dust / mud on site
• Traffic Management around the event site
• Car accident at site entrance due to traffic congestion
• Event hampered by inclement weather
• Abusive or threatening patrons/traders

COVID-19

It is ​everyone’s responsibility​ to ensure the events continue to be a place of safety and enjoyment. Please assist us by adopting the following important measures:

Maintaining a good level of hygiene (effective handwashing, covering coughs/sneezes, sanitising hands).

• Bringing your own hand sanitiser/hand washing products with you to the event and using them regularly.
• Discouraging the general handling of products where possible. Sanitising handled products and locations regularly
• Encourage the use of N95 masks for your team
• Not attending the event if you are unwell or are known to have been exposed to the virus
• Cashless options are preferred
• Ensure you are practicing social distancing

FIRST AID

First aid facilities are available and may be used in an emergency to supplement a stallholder’s own facilities.  This is not to relieve a stallholder of his/her inherent responsibilities. 

HOUSEKEEPING

Housekeeping is probably the most important but under-rated method of controlling risks. It is important to keep the workplace clean and tidy.

Stallholders must continually keep their work areas clean of any debris etc, and remove all waste from the event site to the satisfaction of the Event Manager.

MARQUEES & WEIGHTS

All local councils have instructed that all marquees must be weighted down. (No pegging allowed on site)

A minium of 30kg per leg of the marquee

Stallholders are responsible for weighting down marquees as per the structures manufacturing specifications or to the satisfaction of the production manager.

EMERGENCY / EVACUATION

The safeguarding of all persons, visitors and general public is of primary importance in the case of any emergency. Designated entry and exit points will be managed by Event Logistic Group for all emergencies.
 
Please DO NOT RUN when evacuating the site, this may cause injuries and induce panic. In the event of any emergency Stallholders are required to ensure that their personnel are informed of the Evacuation Procedures and comply with these requirements.
 
It is your responsibility to keep paths, gates, aisles and exit doors clear to ensure that free access is available to exits at all times. DO NOT block or park exit paths or gates.
 
 

WORKING AT HEIGHTS

Contractors required to work at heights above 2m need to have appropriate equipment and controls in place. Only licensed operators can operate plant where required. 

ELECTRICAL

All appliances and cables must be tested and tagged for use on the event site. If unsure ask production staff before use. Cables must have cable trays to protect from tripping. 

WORKING IN SUN & HEAT

Appropriate protection is recommended during bump in/out and during the event. Please remember to keep hydrated and drink water and use sunscreen and keep your hat on. Water stations will be available but please bring your own bottle. 

PERSONAL PROTECTIVE EQUIPMENT 

All contracting staff are required to be wearing Personal Protective Equipment (PPE) that meets relevant Australian standards. flouro vests / appropriate footwear and sun protection 

MANUAL HANDLING

Ensure that you use correct manual handling techniques when pulling, pushing or lifting of all equipment. All contractors/stall vendors/artists are advised to source appropriate assistance (e.g. a trolley or an extra staff member) when applicable. 

SLIPS, TRIPS AND FALLS

All care should be taken by contractors & vendors to avoid creating slip and trip hazards within the event site. Please report any of these associated hazards to the event staff immediately. 

NOISE 

Staff and stall owners working for at the event will not be required to work for periods in areas where noise may be above the normal exposure standard defined in the Occupational Health and Safety (Noise) Regulations 2007. Noise exposure levels onsite will be monitored by the Event Manager.

Should anyone be concerned of issues of noise levels, Production Management should be contacted. Amplified sound is required to adhere to recognised EPA levels. Use of hearing protection is recommended when in close proximity to event stages or loud machinery. 

Incident Accident and Near Miss Reporting 

An incident does not have to hurt someone but may have the potential to hurt someone. Every incident, which involves a near miss injury or property damage, must be reported to event staff. All incidents must be recorded in the daily incident log and have an incident investigation form completed. 

BULLYING & HARASSMENT 

Event Logistic Group aims to provide a workplace that is free from discrimination, workplace bullying, harassment of any kind, aggression, victimisation and other unacceptable behaviour. All contractors and vendors must treat others fairly and with respect. The following behaviours are unacceptable;

• Bullying of any nature 
• Verbal or physical abuse 
• Sexism and sexual harassment 
• Racism and racist behaviour 
• Offensive, insulting or inappropriate communication (including via email, social media, correspondence) 
• Victimisation 

DRUGS & ALCOHOL 

There will be zero tolerance towards Staff, Contractors, Vendors & Performers’ being intoxicated or consuming illicit drugs on site during work hours. 

LOST CHILDREN

All reports of lost/missing person/s should be reported to the event manager.

Parents or Guardians should be directed to the event manager, who will complete appropriate reports and/or refer the situation to the Police if the child has been missing for 30 minutes or longer (or if the parents wish, Police can be called before this time period has elapsed)
 

WASTE WISE POLICY

All Stallholders must adhere to the following 

INSURANCE

It is mandatory for the stallholder to have in place the following insurances prior to commencing work at the Event, unless otherwise advised.

Public Liability insurance with a Limit of Liability of not less than $20,000,000 for any one occurrence and in the aggregate.

ELG recommends a valid Working With Children Check for anyone working or interacting with people under 18 years of age. 

Please note, Event Logistic Group takes no responsibility for any valuables brought on site. 

CONTACTS
 
The primary point of contact for event is:
 
Event Logistic Group
03 9770 8680
events@elg.events