Cultural Consultation

Cultural Consultations
As the Registered Aboriginal Party (RAP) on Wadawurrung Country, Wadawurrung Traditional Owners Aboriginal Corporation (WTOAC) is the only recognised body that can offer Traditional Owner Cultural advice on Wadawurrung Country.

Our consultation services are designed to give you the input and guidance you need to deliver your project with Cultural confidence.

The consultation rate is for ONE (1) hour online (or at either our Ballarat or Geelong offices) meeting with up to TWO (2) Wadawurrung representatives. Any additional hours or representatives will incur additional fees. All on-site consultations will be subject to a $100 travel fee (excluding our Ballarat or Geelong offices).

When booking, please select the best option for your consultation:
- Arts & Design - if you are seeking advice on incorporating Wadawurrung design elements into a place, space or publication, or woul dlike support in finding a Wadawurrung artist to create artwork for a particular project or purpose.
- Communications - if you have a project that requires extensive or sensitive communications planning, and/or rapid turnaround of Cultural permissions and approval. As well as consults requiring reading, writing, editing and proofreading of Cultural materials for publication.
- Standard - all other consultation enquiries.
Do not use this form if you are seeking Language services or Gobata Dja (Caring for Country) consultation. Please refer to our Services tab for the correct booking form.

If you would like to discuss consultation options prior to booking, please email bookings@wadawurrung.org.au with the subject line Consultation – the type of consultation (eg Language Services, Arts/Design) – to request a call back.

Consultations that require travel to a specified location and not held via Microsoft Teams or in one of our WTOAC offices, will be subject to a travel charge of $100 per representative.
Important information to note, prior to booking:
1. Pricing below is indicative. Please refer to your invoice for final costing.
2. All prices are exclusive of GST.
3. If you require multiple meetings/services, a submission will need to be made for each session.
4. An URGENT request (less than 48 hours' notice) will incur a $500 fee. Please select this option below.
5. Consultations are only available during business hours. If you require a consultation outside of business hours, including weekends, public holidays or days of significance, please contact bookings@wadawurrung.org.au prior to booking.
6. All Aboriginal communities will receive a discounted rate.
Cultural Consultation options:
Please note: Days of Significance include NAIDOC week (July) and National Reconciliation Week (May/June) and bookings on these days may be unavailable due to cultural obligations of our Traditional Owners. Please ensure you submit your request as early as possible.
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Cultural Consultation
Per hour, up to 2 Wadawurrung representatives. General cultural advice, general policy, project or program advice, basic walking tour development etc.

Please select the subject of your consultation below:

$600.00 AUD Subject:

Reconciliation Action Plan (RAP) annual package
This includes up to 30 hrs of Wadawurrung input into activities including: your RAP working group meetings, support developing your RAP document, coordination of Wadawurrung internal approval processes, advice on how to engage other Wadawurrung services, the creation of a Wadawurrung foreword for your RAP document, Plus a 3 hr Corporate Education Session for the RAP working group and /or Senior Leadership (up to 15 people), a 1hr facilitated discussion to reflect on what people learnt in the education session a Welcome to Country + Talk + Smoking Ceremony at the RAP launch event

$14,900.00 AUD

Total

$0.00 AUD
It this an urgent request (within 48hrs)?
All prices quoted exclude GST

Booking Information
Main contact name:
Main email address:
Main contact number:
Name of organisation:
Organisation category:
Consultation contact name:
If different from above.
Consultation contact email:
If different from above.
Consultation contact number:
If different from above.
Consultation details:
Please describe the project for which you are seeking input, the intended scale of the project or its audience and any important project deadlines. If this is in relation to an ongoing project with a WTOAC representative, please note their name in this box, plus any further important background info.
All booking requests must be received with a minimum of 4 weeks’ notice. Requests received with less notice than this may not be accepted.
Consultation date:

DayMonthYear
2 digit day, 2 digit month, 4 digit yearDate
Alternate date:

DayMonthYear
2 digit day, 2 digit month, 4 digit yearDate
Consultation time:
Our Cultural Consultations primarily take place in our Djilang / Geelong office or online through Microsoft Teams. Please indicate your preference:
Arrival time for facilitator:
If a site visit is integral to your project, please enter the Consultation address*

Street Address

Street Address Line 2

CityState

Postcode
Special instructions or further information:
Do you intend to have photography at the consultation? *Please see T&Cs for further information.
Are you wanting to film or broadcast the consultation? *Please see T&Cs for further information.

Accounts
Name of organisation to be invoiced:
ABN:
Name of accounts person:
Email of accounts person:
Billing Address:
Contact number of accounts person:
Does your organisation/business require purchase orders for payment?
If yes, please provide the Purchase Order number:
PO number
Or upload a copy of the Purchase Order here:

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Terms and conditions
Bookings
1. Bookings are not accepted until confirmed in writing from the Wadawurrung Traditional Owners Aboriginal Corporation (WTOAC) office.
2. All booking requests must be received with a minimum of 4 weeks’ notice.
3. All calendar bookings are to be created and managed by the WTOAC office.
4. Prices listed should be considered an official quote for services.
5. If your organisation requires a Purchase Order number for invoices to be paid, please include this number on the booking request.
6. Wadawurrung Traditional Owners Aboriginal Corporation acknowledges that not all groups have equal access to resources.
7. Please contact us if you need access to our services but cannot afford the current pricing. We will do our best to accommodate groups such as schools with a high number of Aboriginal and Torres Strait Islander students and volunteer / grassroots organisations.
Intellectual Property – Language and Artwork
1. Permission should be sought from WTOAC for any use of Wadawurrung language. Please contact us to discuss.
2. When making language requests, please be sensitive to the fact that some language has been lost as a result of colonisation and other language may not have a direct translation.
3. Service charges will apply for consultation, research and permission to use Wadawurrung language for commercial use, such as namings and publication.
4. Note that language requests of 4 or more words will require a language agreement to be developed.
5. For personal and general learning purposes, the Wadawurrung language Intro App (available on Apple and coming to Android soon) is free to use.
6. We allow non-exclusive use of Wadawurrung words listed in the App for a small fee (eg. small-scale namings of school classrooms). To do this select the ‘Simple language use request and email confirmation’ option from our services menu.
7. If you want to reproduce existing Wadawurrung artworks, please contact the artist.
8. This is a requirement under Australian copyright law. In some cases, it is also a cultural obligation for artists to consult other Wadawurrung people as the art may represent communally-owned knowledge and sensitive content.
9. Any reproduced artworks must credit the artist by name.
10. To view a list of currently practicing Wadawurrung artists, see our website: https://www.wadawurrung.org.au/resources
Cancellations, postponements, rescheduling
1. Any consultation that is cancelled on the same day as the booking itself will be charged at 100% of the booking price. This charge may be waivered if there are compassionate grounds.
2. To cancel a booking on the day of the event, please call the Wadawurrung representative as soon as possible to notify them.
3. To cancel, postpone or reschedule on any other day in the lead up, please both call (03) 4318 6333 and email bookings@wadawurrung.org.au notification of your request.
4. Important: Requests to cancel, postpone or reschedule must be received during business hours (9am-5pm, Mon-Fri). Notifications to cancel that are received outside of business hours (9-5, Mon-Fri) will register the notification commencing at 9am on the start of the next business day.
Payment and Prices
1. All prices listed are exclusive of GST.
2. Invoices must be paid within 14 days of issue or at least 3 days prior to the ceremony (whichever comes first). For credit customers, invoices must be paid no later than 14 days after the ceremony.
3. WTOAC will generally apply fee increases on the 1 July each year but reserves the right to increase fees without prior notice at other times if required. Where a booking has been made for a future event and a fee increase occurs between confirmation of the booking and the date of the event, the current fees on the date of the event will apply.
4. Bookings that have not been paid for in full at least three (3) business days prior to the reservation date will be automatically cancelled or rescheduled. It is the responsibility of the booking party to ensure that payment is received within this timeframe to avoid cancellation. If the booking is cancelled due to non-payment and the party still wishes to proceed, a new reservation can be made based on availability and subject to the prevailing rates.
5. Please make payment to WTOAC as per the invoice that will be issued to you following the confirmation of your booking.
6. The party to whom the invoice is issued is the party nominated during the entering of the billing details, and therefore the party nominated in the billing section is responsible for payment of the account. Any corrections to any of this information must be submitted to WTOAC in writing any time before the services or event takes place.
7. Consultations that require travel to a specified location and not held via Microsoft Teams or in one of our WTOAC offices, will be subject to a travel charge of $100 per representative.
Click here to download the Credit Application Form

The Credit Application form must be signed by someone in your organisation authorised to do so. Hand signatures or digital images of hand signatures are required. All details must be completed. Three trade references are required. Please send completed application to accounts.bookings@wadawurrung.org.au.
Click the facing-down arrow icon to download our credit application form.
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Cultural Consultations

Cultural Consultation options:

Please note: Days of Significance include NAIDOC week (July) and National Reconciliation Week (May/June) and bookings on these days may be unavailable due to cultural obligations of our Traditional Owners. Please ensure you submit your request as early as possible.

Booking Information

Accounts

Terms and conditions