2025 8th Grade Beacon Hill Classical Academy Historical Tour Application

We are excited to offer our 8th grade Beacon Hill East Coast Historical Tour. Traditionally, this trip has been an important aspect of our 8th grade program and curriculum. We understand that there may be students unable to attend, but we hope for this to be the rare exception. This trip is an important culmination of our Logic School experience.

This Attendee Application serves as the commitment to attend and pay for the BHCA 2025 8th Grade East Coast Historical Tour.

DATES of Trip: May 17 - May 24, 20025 (subject to change if necessary)

This year's trip is estimated to be $2500 to $2600 = $2100* plus airfare at time of booking *due to the variable nature of airfare, we are hoping flight prices stabilize soon (Roundtrip airfare is estimated to cost between $300-$600). Flights will be booked as a group when group bookings are available in the fall. In the event a cancellation is needed, the $300 deposit is non-refundable to cover bus & other deposits, airfare will be recouped to you as a credit in the passenger's name, or in whatever manner the airline refunds tickets, all additional refunds will be based on dates of cancellation and situation. This form must be completed per person in attendance.

I understand that as part of enrollment, the information submitted will also be used for the school trip. These forms consist of permissions to attend activities and events as specified. Travel in the form of car, plane, and bus, sometimes train, and walking will occur.

I / We understand that any travel currently has inherent risks including exposure to Covid-19 or other infections. I/We understand that all efforts will be made to ensure the safety of our students and chaperones traveling with us. I/We recognize that the school is not responsible for any illness or injury that may occur due to the normal course of travel.

I/We understand that regulations and restrictions are constantly in flux and as such, plans may be changed, and a non-refundable deposit may be required, if Beacon Hill Classical Academy is unable to recoup all of the monies paid out for the 2025 East Coast Historical Tour.

Please have attendance forms completed by attendee. Each attendee, whether student or chaperone, needs to have a form completed.

Applications have been extended to Sept 15, 2024. (Any Application received after Sept 15 may require a Pay in Full option)

5 payment of $500 billed Sept 2024 (1st installment: $300 of the $500 is the non-refundable deposit), Nov 2024, Jan 2025, Mar 2025, May 2025 (adjustments will be made with credits or additional charges depending on if pricing changes or if fundraising credits are received).

*Pricing subject to change if costs increase significantly. Also, costs higher for adults with upgraded rooming.

1. Email*

example@example.com

2. Attendee Legal Last Name*

3. Attendee Legal First Name*

4. Attendee Middle Name

Attendee Preferred Name

First NameLast Name

Gender.*

MaleFemale

6. Attendee Date of Birth*

Date

7. Attendee Citizen of the United States*

YesNo

Country of Birth*

8. If No - Attendee Country of Citizenship

9. Attendee Street Address*

10. Attendee City*

11. Attendee State*

12. Attendee Zip Code*

13. Parent/ Guardian (for minor)*

14. Parent/ Guardian Phone*

15. Emergency Contact*

16. Emergency Contact Phone*

17. Trip Contact Name (this is family member who will receive Trip updates & information)*

18. Trip Contact Phone*

19. Email address for Correspondence*

example@example.com

20. Attendee's Cell #*

21. I understand that airfare pricing has not been fixed and will be provided at a later date. I understand that we will be traveling as a group and therefore airfare will be booked for me. Dates of travel are Sat, May 17, 2025 to Sat, May 24, 2025. I agree to pay the additional airfare charges.

Attendee Cost Estimated at $2100* + airfare cost

I understand that billing will be done in 5 installments:

Sept 2024, Nov 2024, Jan 2025, Mar 2025, May 2025

I understand the first payment will be $500 billed in Sept through FACTS

I understand that $300 of the first payment is a non-refundable Deposit.

Signature

22. Payment Options*

$2100 + airfare to be billed in 5 payments: Sept 2024 payment includes a $300 non-refundable deposit.Faculty Sept 2024 - 1st payment of $500 includes $300 non-refundable depositOther

23. Sweatshirt Order: Adult Size (many wish they had ordered a larger size, it's wise to go up)*

Field Trip Information:

The students in 8th grade have the opportunity to attend -

The Beacon Hill Classical Academy East Coast Historical Tour 2025

Transportation for this activity could be provided by:

Airplane, charter bus, private car, walking, possible train or Metro

Students will need to bring a sack breakfast/snack on May 17, 2025 for the flight.

Please attach a copy of your medical insurance card.

24. Copy of Medical Insurance Card

Adult Chaperones - please submit a copy of your Current ID - CA Real ID or Passport

Driver's License #

License Expiration Date

Date

Permission Slip In Questions Below

25. Name of Attendee*

Attendee:

8th Grade StudentAdult Chaperone

27. In the event of an emergency and the school is unable to reach you, do you authorize school officials to obtain the necessary medical aid including emergency service, if needed at your expense? I/We understand that I/We waive all claims against Beacon Hill Classical Academy, its school board, teachers, administration, and staff from any injury, accident, illness, or death occurring during or by reason of this field trip or excursion.*

YesNo

28. Permission is given for my child/or myself to attend The Beacon Hill Classical Academy East Coast Historical Tour May 17, 2025 - May 24, 2025 (To sign, Parent/ Guardian Name Or Adult Attendee Name and Date and Emergency Phone Number)*

29. I / We understand that any travel currently has inherent risks including exposure to Covid-19. I/We understand that all efforts will be made to ensure the safety of our students and chaperones traveling with us. I/We recognize that the school is not responsible for any illness or injury that may occur due to the normal course of travel. Please sign name and date.

Beacon Hill Classical Academy Medical Authorization for Field Trip Event and Travel: The Beacon Hill Classical Academy East Coast Historical Tour visiting Virginia, DC and Maryland. For the Dates of Saturday, May 17, 2025 to Saturday, May 24, 2025. I/We understand that the school will provide adult supervision and take reasonable precautions to provide a safe environment for students on this field trip. I also recognize that there are risks to travel and Beacon Hill Classical Academy cannot guarantee my child's (or chaperone's) safety. Permission is granted for my enrolled student / attending adult chaperone, at Beacon Hill Classical Academy, to be given appropriate medical care in the case of an emergency or life-threatening situation, when circumstances are such that it is impractical or unreasonable to obtain my consent. However, I understand that the school will contact me as soon thereafter as is reasonable. In such cases, I will assume responsibility for the cost of those related emergency medical services. I/We agree to hold the responsible party who grants such permission harmless for that act and hereby release that individual, and/or Beacon Hill Classical Academy from any liability in connection with granting permission for treatment.

30. I/We understand that regulations and restrictions are constantly in flux and as such, plans may be changed. In the event a cancellation is needed, $300 is non-refundable to cover bus & other deposits, airfare will be recouped to you as a credit in the passengers name, or in whatever manner the airline refunds tickets, all additional refunds will be based on dates of cancellation and situation. (Please Sign and Date.)

31. Name of Attendee for Medical Release

32. I also specifically inform Beacon Hill Classical Academy and the responsible adults participating in the field trip that my/our child/l has (have) the following Medical Needs (please list medical problems or conditions, allergies, etc.)

33. My child (I) need(s) the following medications, prescriptions, or special diet

In connection with the above specific needs, we will furnish a medication form,

signed by our physician describing any special medical needs or conditions the

attendee may have, together with instruction for appropriately dealing with such

needs or conditions, for the adults supervising the field trip.

Medication Form if needed

36. Insurance Company*

37. Insurance Group Number*

Please authorize the administration of the following "Over the Counter" medications. Check all that apply.*

38. I acknowledge that I have carefully read and agree to this medical authorization for the field trip described above. ( Attendee's Name, Signing Parent/Guardian/Adult Attendee, Date, and Emergency Number)*

DRESS CODE -

*Weather for this trip should be between 65-90 degrees. Possible rain showers. Most activities are outside rain or shine, please have a light-weight rain jacket or poncho available to use.

Uniform:

Beacon Hill Classical Academy Uniform polo, and black, blue or khaki pants, and BHCA Trip Sweatshirt (uniform shorts only if the weather is over 85 degrees)

Spirit Wear Day:

Beacon Hill Classical Academy t-shirt, nice jeans (no holes), nice shorts, capris, (no

leggings alone, but ok with skirt, no camo, no athletic wear, no sweats, no basketball shorts), skirts must be appropriate length

Business Casual:

Boys: polo, button down shirt, no graphic or other logo t-shirts (ie plain t-shirt) (no sports teams except BHCA)

Boys: nice jeans, or nice shorts

Girls: nice shirt, sweater or polo, no large logos, no crop tops

Girls: nice jeans, dresses, or skirts (skirts must be appropriate length, leggings may be worn with skirts), nice shorts (not short-shorts). (Finger-tip test)

Shoes – comfortable, neat, walking shoes. Not flashy. We will be doing a lot of walking.

Travel Days: Casual

We will allow casual, comfortable clothing, but expect it to be neat, and modest, no inappropriate logos, graphics or phrases. Casual is for airport/ travel and during free time, not during day tours.

Saturday, May 17, – Spirit Wear, Business Casual, Travel Casual - Travel Day

Sunday, May 18 – Spirit Wear or Business Casual - Jamestown & American Rev Museum

Monday, May 19 – Spirit Wear or Business Casual - Montpelier, Michie’s, Monticello

Tuesday, May 20 – Spirit Wear or Business Casual - Colonial Williamsburg

Wednesday, May 21 –Spirit Wear or Business Casual - Mt. Vernon

Thursday, May 22 – School Uniform - DC - Capital & hopefully White House - adults - business - (dress shirt or polo, and khaki or dress pants not jeans)

Friday, May 23 - Spirit Wear or Business Casual - DC, National Archives, Holocaust Museum, Smithsoneons

Saturday, May 24 - Spirit Wear - Arlington Cemetery & Travel Day - (you can change at the airport into travel casual right before flight if desired)

*Evening, free time: please be sure that your clothing still is honoring to the Lord. We hope to have swimming, basketball, and other activity opportunities. Girls – stomach covering tankinis or one piece suits, no bikinis. Please have a cover-up for walking to the pool. Swim trunks for boys. (Pool status unknown)

39. I attending student/ adult chaperone of the Beacon Hill East Coast Historical Tour, agree to abide by the dress code provided, without complaint.*

40. I, parent of attending student, agree to provide my child with appropriate dress.*

Discipline Issues: I understand that if my student receives multiple disciplinary actions throughout the school year, the school may require a parent to attend as a chaperone at their own expense. Additionally, if disciplinary actions have repeatedly occurred and the school administration deems it necessary, a student may lose the privilege of attending the BHCA 2025 8th Grade Historical Tour, and costs incurred will still be charged.