Morrison Center Endowment Foundation Post-Production Worksheet

Post-Production Worksheet

Fill out this form to obtain payment of a grant that was previously awarded.
MCEF's Mission Statement:

MCEF’s goal is to help fund quality performing arts events in the Treasure Valley by subsidizing production costs of local arts groups and sponsoring performances of national and international artists. We look forward to partnering with you to bring a positive impact to our community.

James Patrick Forcarile, Vice-President & Bonnie Wilkerson, Grant Committee Chair

Definitions for this application:

Theater is defined as a structure that contains rows of permanent seating before a stage area where a performance is given to an audience.

Event is used to denote an entire production, ie. the entire run of the Nutcracker.

Show is used to denote one performance of the event, ie. the Saturday matinee of the Nutcracker.

Payment Procedure:

Fill out the Post-Production Worksheet only after the completion of an event for which you received a grant award. We do ask that you return this request within three months of the event. If you need more time, please contact us at 208-345-5225 or grants@morrisonendowment.org. Be aware, we may not reimburse all expenses related to your event.

Following a MCEF staff review of this worksheet, a check will be issued by the Morrison Center Endowment Foundation to your organization.

Information about Worksheet Attachments:

1. Event Invoice Summary. Attach a summarized list of vendors and a total of every invoice you wish to have reimbursed then put the total amount of the reimbursement requested at the bottom. You only need to list vendors that qualify for reimbursement. See the example below. You can create this in a spreadsheet or word processing format.

theater $30,000
guest performer 1-name        $5,700
guest performer 2-name        $4,650
costume creation-name       $1,000
program printer-name        $500
newspaper ad 1-name        $300
newspaper ad 2-name          $150
other expense-name        $550
Total to be reimbursed $42,850

2. Individual Invoices. Attach scanned copies of all invoices that you wish to have reimbursed that coincide with your list above. Add as many attachments as you need.

3. Event Attendance. To determine the effectiveness of our grant we track attendance data for each event we fund. A ticketing summary from the venue or your ticketing program can be attached, if that is available. If the event had some shows that charge admission and some free shows, we will need a breakdown of how many shows were free and how many charged admissions with a separate body count for each type of show. We will be asking for the following information.

· Number of seats available in the theater.

· Number of shows that charged admission.

· Number of shows that were free.

· Number of tickets comped (a free show will be equal to the show’s attendance).

· Number of tickets sold (for shows that charged admission).

4. Event Collateral. Attach an example of your event collateral (e.g., program or event t-shirt) that acknowledges MCEF. One example is fine.

5. Event Images. Optional. You may add images of your event at the end of this worksheet. If you do, please limit this to 2 of your best photos as our form program limits attachment size.

Section 1 : Organization's Information
Organization name:
Organization's address:
Organization's phone number:
Organizations chief executive's name:
Executive's e-mail:
Excutive's phone number:
Only enter if different than the organization's phone number.
Executive's phone extention:
Leave blank if none.
Grant worksheet writer's e-mail:*
Worksheet confirmation will be sent to this email.
Grant worksheet writer's name:*

.
Grant worksheet writer's phone number:
Only enter if different from organization's phone number.
Worksheet writer's phone extension:
Leave blank if none.
Optional: Any other information about the organization you would like to share?
There will be space later for specific comments about the event.

Section 2: Payment Information
Amount of reimbursement you are applying for:
Do not include "$" or ","
Event title:
Is this the same title as on the event grant application?

YesNo

Working title on the event grant application:

Event opening date:

MonthDayYear
Event closing date:

MonthDayYear
Attach a summarized list of vendors and invoices.

Invoice Summary-attachmetn #1
Follow example in directions, "Information about Worksheet Attachments", item #1. Cancelof
Attach a copy of all the invoices you wish to have reimbursed.

Copies of invoices-attachment #2
Attach as many as you need. If the receipts/invoices are small, you can put more than one per page. Cancelof

Section 3: Audience Information

When answering these questions, please remember our definition of an “event” is the entire run of a production while a “show” is one performance of an event.
Theater where the event took place:
Theater's seating capacity:
For example, the Morrison Center holds close to 2000.
If there is an electronic ticketing report, please attach.

Ticketing report-attachment #3

Cancelof
How was event presented?

Entire event was free/comped (no tickets were sold)Entire event was ticketed (with a few comped tickets for special guests)Both for this event: some shows were ticketed and while some shows were entirely free.

Audience composition:*

	# of shows	# of tickets comped	# of tickets sold
Count for shows that charged admission:
Count for shows that were entirely free:

Section 4: Final Notes
An example of event collateral that acknowledges MCEF.

Collateral-attachment #4
To conserve space, please limit this to one attachment of your best example. This can be a scanned sample or photographic image. Cancelof
Quick summary of your final impressions from this event.
Keep it short. One paragraph is fine.
Optional: Is there more information about this event that you would like to share?
Optional: Attach images or other information from your event.

Upload Photos-Optional
Please limit this attachment to 2 or 3 of your best images. Cancelof
Should be Empty:

Post-Production Worksheet

Section 1 : Organization's Information

Section 2: Payment Information

Section 3: Audience Information

Section 4: Final Notes