Graduation Support Team Application Form for Members of UWI Staff

Graduation Support Team Application Form for Members of UWI Staff

Show your Pelican Pride and support the annual Graduation Ceremonies
Be Part of the Graduation Team! 🎓

The Examinations Section is excited to invite YOU to join our Graduation Team!

Graduation is one of the most memorable milestones in our students’ university journey, and we want to make it a truly special experience for our graduates, their families, and guests. With your energy, enthusiasm, and support, we can help make these ceremonies unforgettable!

We are looking for enthusiastic, dependable, and team-oriented colleagues to assist with:
- Robing – helping our graduates prepare for their big moment
- Ushering – welcoming and guiding graduates and guests
- Behind-the-scenes support – helping everything run smoothly from start to finish
🌟 Why Join the Graduation Team?

🎓 Be part of the excitement – experience the energy and joy of graduation day!
🤝 Be part of the team – work alongside enthusiastic colleagues in a fun and dynamic environment.
🎓 Make a difference – help create wonderful memories for our graduates and their families.
✨ Celebrate their achievement – share in the pride and excitement of seeing our students reach this important milestone.

Come be part of the team that helps make Graduation Day a day to remember!

We would love to have YOU on board! 🎓✨

To confirm your interest, please complete the short form below. (Even if you’ve already spoken to a team member, kindly submit the form so that our records remain consistent.)
Your UWI Staff ID
300xxxxx
Your Full Name

First NameLast Name
Your email
Only use your staff email address
Your Phone Number

Area CodePhone Number
Gender
Your UWI Department
Your Position
UWI Position/Affiliation
Your currently assigned Department (for Staff)
e.g. OCR (Student Admissions) / Dean's Office, FHE
Name of Head of Department
Head of Department Email
firstname.lastname@uwi.edu

Emergency Contact

Rows	Name	Phone Number	Relationship
Contact

Did you work previously for Graduation?
What is your previous graduation experience?
What position have you served in, if any?
Which ceremonies are you available to work?
Are you interested in being a stage usher at the Ceremonies.
Responsibility Statement:

By submitting this form, I acknowledge and agree to participate in the mandatory Academic Regalia Robing training session conducted by the Examinations Section, as well as the subsequent evaluation process. Completion of both is required before I can assist with the Graduation Ceremonies.

Details regarding the training sessions and follow-up schedules will be provided in due course.

Staff members are asked to note that their participation in the Graduation Ceremonies requires approval from their Head of Department. A formal request for approval will be sent to them for consideration.

Morning ceremonies begin at 9:30 AM, and support team members are expected to arrive by 7:30 AM. For afternoon ceremonies, which start at 3:30 PM, arrival is required by 2:00 PM.
Lunch will be provided to persons assigned to work all day (both morning and evening sessions). Persons assigned to work the morning session or evening session only will receive a snack box.
Meal Preference
Your Signature
Should be Empty: