Grant_Intake Form
Timeframes and Core Information (Pre-Stage)
Initial Intake Section
What org does this grant fit best? Who would be Prime?
Love The Everglades Movement (NGO)
Fertile Earth Worm Farm (Private)
Sunshine Solutions (Private)
Lady Green Recycling (Private)
Fertile Earth Foundation (NGO)
Remodeling.Team (Private)
Paradise Key (Private)
A Municipality (mentioned below)
Other
Who will support the prime as a partner?
Love The Everglades Movement (NGO)
Fertile Earth Worm Farm (Private)
Sunshine Solutions (Private)
Lady Green Recycling (Private)
Fertile Earth Foundation (NGO)
Remodeling.Team (Private)
Paradise Key (Private)
A Municipality (mentioned below)
Other
Is this in Scope?
Yes definitely
Yes
Maybe, if ROI makes sense
Maybe, more info is needed
Maybe, most, likely not, more info is needed
No
The Final due date for the proposal
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Month
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Day
Year
Date/Time (EST). *Update this after each addendum
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Minutes
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AM/PM Option
Abbreviated Title of Opportunity
Example: "City of Miami Beach, Florida" becomes "MiamiBeach_FL"
Funding Agency
Grant Type
Federal, Private, Corporate, etc?
Full name of the Opportunity and number if applicable
Full name, do not abbriviate here
Link/URL to the Opportunity portal -or- listing
Where is the opportunity found (URL/link)
List out all grant cycle dates
Addendums Released thus far
The most recent date the portal was checked for Addendums
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Month
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Day
Year
Always update this
Primary RFP(Q)(i) or grant Upload
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Main RFP(Q)(I) or grant document here
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of
Upload all additional files
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You can upload more than one at a time
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of
Attached here are URLs of all relevant articles and a brief description of what they are about.
Is there a Questions Clarification period?
Yes Mandatory
Yes (not Mandatory)
No
The due date for Clarification Questions
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Month
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Day
Year
Date/Time (EST) *Update this after each addendum
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AM/PM Option
How are the questions to be submited?
Emailed to the Point of Contact (POC)
Through the Opportunity Portal
Other (see below)
There is no Questions Period
Link or email to where questions are to be submitted
Is there a Pre-Proposal Meeting?
Yes Mandatory
Yes (not Mandatory)
No
Pre-Bid Meeting Date & Time (EST)
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Month
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Day
Year
Date/Time (EST) *Update this after each addendum
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Hour
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Minutes
AM
PM
AM/PM Option
If the Pre-bid meeting is virtual, put in all information here
N/A if not relevant or will come back to it
Is the Pre-Proposal Meeting In-Person?
No
Yes, Mandatory
Yes, Not mandatory
There is no Pre-Proposal Meeting
If yes to in-person, This is the Location
N/A if not in person
Name of the Point of Contact
First Name
Last Name
Title or position of the Point of Contant
Email
example@example.com
Phone Number
-
Area Code
Phone Number
Address
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Eligibility Criteria
NGO or for profit status, area of operation, size of org, etc.
Evaluation Criteria
Criteria on how the proposal will be scored, Copy & Pasted word-for-word.
Scope of Opportunity
Copy and Paste of the "Scope/SOW" word for word
Additional Notes/Concerns about Scope/Evaluation Criteria
Addendum Updates
What changed?
This is updated every time there is an Addendum, direct copy paste
Summary of what changed
This is updated every time there is an Addendum, summarizing above
Questions to Grantee
All the questions that we have about the opportunity:
If (Other) more info here:
All pre-canned Love The Everglades Movement questions we need to send: (Customized per industry
Where is the source of the funding for this opportunity originating from?
What are the designated or proposed service areas geographic boundaries ?
What are the key points of interest within the service area?
Please share the total and annual budget or estimated budget for this procurement.
What is the anticipated launch date or reporting periods?
Are there any specific requierments when sourcing and configuring vendors?
In order to compile a thorough and thoughtful response to the opportunity, we respectfully request a two-week extension of the proposal deadline.
In order to efficiently respond with mitigated rooms for error, we respectfully request for the response to be accepted virtually through email or designated portal.
We respect the existing guidelines set forth in the opportunity and will, of course, comply with them if the proposal bond requirement remains in place. However, we believe that a waiver would enable us to allocate resources more efficiently and kindly request that you consider waiving the proposal bond requirements.
What are the insurance requirements?
All pre-canned Fertile Earth Worm Farm questions we need to send: (Customized per industry
Where is the source of the funding for this opportunity originating from?
What are the designated or proposed service areas geographic boundaries ?
What are the key points of interest within the service area?
Please share the total and annual budget or estimated budget for this procurement.
What is the anticipated launch date or reporting periods?
Are there any specific requierments when sourcing and configuring vendors?
In order to compile a thorough and thoughtful response to the opportunity, we respectfully request a two-week extension of the proposal deadline.
In order to efficiently respond with mitigated rooms for error, we respectfully request for the response to be accepted virtually through email or designated portal.
We respect the existing guidelines set forth in the opportunity and will, of course, comply with them if the proposal bond requirement remains in place. However, we believe that a waiver would enable us to allocate resources more efficiently and kindly request that you consider waiving the proposal bond requirements.
What are the insurance requirements?
All "Additional Questions" not listed above:
Pre-Bid Meeting
Notes taken during or after the pre-bid meeting:
The Pre-Bid Meeting recorded
Yes, the video link is below
Yes, the video in the Opportunuity google drive link below
Yes, I am waiting for it to be shared
No
N/A
Link to Pre-Bid Meeting recording
Notes from Pre-Bid Meeting:
The competitor(s) for this opportunity are:
SCOPE
Anything not answered here, added to the "Questions" section above, the order here is the same as the questions section above.
This is how confident I am in understand the prospect’s challenges and our proposed solutions.
I do not understand their challenges and am awaiting clarity
I understand their challenges but am currently unsure of a fit
I understand their challenges and see gaps where we provide value
I have a clear understanding of their challenges and know exactly our proposed solution
A "Research" folder where all plans, surveys, maps, studies, etc. will be located within the Opportunities main folder. Included in the folder is information on any recent changes to municipal code, ordinces, etc.
Yes
Yes, more is needed
Not yet, there will be
No
All information used in the proposal is referenced
Yes
For the most part, It needs developing
No, But it will be
The key points of interest are:
If not found, the relevant box in the "Questions" section will be checked
Value: (total or annual)
If not found, the relevant box in the "Questions" section will be checked
Estimated Funding Date
If not found, the relevant box in the "Questions" section will be checked
Proposal Requirements
Is there a proposal Bond?
Yes (details below)
No
More details are needed, the corresponding box has been checked above in the questions section.
What are the details of the proposal Bond?
Is there a Project Bond?
Yes (details below)
No
More details are needed, the corresponding box has been checked above in the questions section.
Details of proposal Bond
Insurance Requirements
Copy and pasted - word-for-word
Proposal Format Requirements (Stage 2)
Delivery Method
Postal Service (leave 4 days for shipping)
Electronic, via web portal
Electronic, via email
Put all the relevant information of delivering the proposal when it is completed.
Specific Technical Requirements (font, separate documents, format, arrangement, etc.):
This is what the core of the "Table of Contents" will be.
This is accurate and will be used for the proposals graphic outline.
Checked here are all the items that need to be completed in advance of completing the proposal
A section needs notorized
References need to be sent or signed by person leaving the reference
It is in a new state and requires a new registration to due buisness
Proof Financial Stability
w9
Letters of Recommendations
Any additional items, add below.
Checklist of all Attachments Needed
If the grant comes with a checklist and it has been uploaded in the "additional files" section above, it will be stated here that the checklist form from the grant has been uploaded.
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