• Vessel Booking Form & Cruise Plan

  • Key Information
  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof
  • Is this an overnight/multiple day field trip?*
  • Anchorage Schedule (for overnight trips)
    Rows
  • Personnel: If this is a recurring voyage and you are unsure who will be attending, please add the names of attendees in the GHS notes section before the voyage, or send a confirmed personnel list to the Boating Officer once finalised.
    Rows
  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof

  • Please remind all staff and students that are on the field trip to have up-to-date emergency contact details in Web Kiosk or E-vision. Trip leader should obtain Next of Kin details from members of the team under Volunteer, Visiting Scientist and Sojourn categories and email them to the Boat Officer to be stored in Vault.

    If this boat is being booked for class teaching, please attach the class list upon submission.

  • Communication

  • Method Of Daily Check in: Please use the Get Home Safe (GHS) app for your daily check ins

    If you need a InReach device or you are unfamiliar with GHS please contact niall.pearson@otago.ac.nz for training

  • Is there reliable cellphone coverage in this area

  • Safety Plan

  • It is important that all members of the field team have been inducted by the skipper.

    All boats have an in-depth boat-specific safety plan found in the MTOP (Maritime Transport Operator Plan There is an up-to-date copy of this on all vessels at all times. This plan is reviewed annually and whenever an issue is raised.

    PLEASE MAKE SURE YOU ARE FAMILIAR WITH THIS DOCUMENT

  • Do you need a soft copy of the MTOP for the requested vessel?
  • If you would like to add anything into the MTOP or raise any concerns please email the Boat Officer

  • Most hazards encountered during regular boat work have been identified, documented and assessed in each vessel's MTOP. Please add any trip specific hazards that are not covered in the MTOP (there may be none)

  • Emergencies at Sea

    Distress, urgency, and safety calls will be the skipper's responsibility to use all available means to manage the emergency and gain assistance. There are comprehensive guides and procedures for managing emergencies at sea found in each vessels Maritime Transport Operator Plan MTOP

  • When in grave or imminent danger:

    1. Ensure the Captain is aware (follow all instructions from the skipper)

    2. Activate EPRB (ensure you keep this on your person)

    3. Distress call on VHF 16; SSBV 2182, 4125, 6216, 8291, 12290, 16420

    4. Direct communication with Rescue Co-ordination Centre New Zealand (RCCNZ)

     

    Rescue Coordination Centre New Zealand (RCCNZ) 24 hour free-phone: 0508-472-269 (0508-4-RCCNZ)

    * There is no direct 111 emergency dial from a satellite phone. The equivalent is +64 9 330 9011

  • Safety Equipment

    All safety equipment required by Maritime law is located on all vessels at all times and is kept current to
    survey requirements (for a full itemized list please refer to the vessel's MTOP).
    This includes, but is not limited to, VHF Radio, Life Jacket's, EPIRB, Flares and smoke.

  • Key Contacts:

    • Boat Officer: Niall Pearson, +64 212791036 niall.pearson@otago.ac.nz
    • HOD Marine Science: Miles Lamare +64 21 279 7463, miles.lamare@otago.ac.nz
    • Campus Watch: Tel +64 3 479 5000 or +64 3 479 5001
    • Head of Health & Safety: Andrea McMillan 272277796
    • RCCNZ: 0508 4 RCCNZ or 0508 472 269
    • Southern Lakes Helicopters: +64-3-249-7167 +64-3-249-7067 (after hrs)
    • South West Helicopters: +64-3-249-7402
    • DOC: +64-3-211-2400 or +64-3-219-0009
    • WorkSafe NZ: 0800 030 040

    Contacting the Boat

    • Skipper's Cell phone
    • In Reach Message - please contact the Boat officer to relay a Non urgent message to a specific boat's InReach (if out of cell reception)
    • All University boats have a Marine VHF (the Polaris II also has a HF system)
    • Satellite phone on Polaris II 00 8707 7315 9845 Immarsat
    • You can follow the Polaris in real time here: Polaris II Tracking

  • Key Radio Channels

    • CH06 Shipping movements
    • CH10 General chat
    • CH14 Bluff Harbour Control (Working channel)
    • CH16 Bluff Harbour Control/Maritime Radio/Emergency
    • CH18 Fiordland Area Resolution Island (Mt Clerke)
    • CH01 Bluff Fisherman’s Radio (Puygesur Area) Linked to CH61 & CH63
    • CH61 Bluff Fisherman’s Radio (Bluff Area) Linked to CH01 & CH63
    • CH61 Fiordland Area Secretary Island (Mt Grono)
    • CH63 Bluff Fisherman’s Radio (Te Anau Area) Linked to CH01 & CH61
    • CH64 Fiordland Area (Rugged Mt)
    • CH65 Bluff Fisherman’s/Halfmoon Bay Radio (Stewart Island Area)
    • CH66 Fiordland Area (Mt Irene), Fiordland Fisherman’s Radio (Te Anau)
    • CH67 Puygesur Maritime Radio
    • CH68 Bluff Maritime Radio
    • Ch71 Stewart Island Maritime Radio
  • Image field 63

  • Medi-vac

  • Urgent evacuations from sea (usually by helicopter) will be coordinated through Rescue Coordination Center New Zealand (RCCNZ RCCNZ will co-ordinate any assistance from other vessels in proximity.

    It is important to note that the University has no liability or insurance to cover evacuation of personnel in remote places.

    • ACC will cover the cost of medical evacuation (Medi-vac) due to injury.
    • ACC will also cover costs of any support, which may be necessary.
    • A bereavement of a close family member or a loved one is a different circumstance. Any personnel in this unfortunate circumstance should expect to fund their own evacuation.
    • The University can review their position to contribute to the costs of evacuation on compassionate grounds at the University's discretion.

  • MPI Special Collection Permit

  • Will samples be collected under the authority of the Special Collection Permit?
  • Will samples be collected from >12 nautical miles offshore?

  • Marine Science Charging

  • Boat Cost Calculator

    Small Vessel Rates

    Polaris II Vessel Rates


  • Where possible, boat use should be booked for a normal working week Monday-Friday (and not over public holidays).

    Overtime hours (>7.5hrs per day) and weekend work may incur overtime which will be additional to the standard hourly vessel charges. This includes time spent launching, retrieving, and washing the boat.

    Please consult with the Vessel Management Committee for more information. 

     

  • Should be Empty: