Request for HPLS Vehicle Use

Use this form to request the use of either the HPLS 15 seater mini bus or the HPLS 8 seater people carrier. Both vehicles are owned by Hampshire Police Leisure Sport and have automatic gearboxes.

The criteria for permissible use are

Official PSUK sports events or
Other recognised sports events or competitions where Hantspol is being represented by members in that event
Any other team or group activity which is supported and authorised by HPLS as an official club members activity. (This can include many types of events - If in doubt enquire with HPLS)
All those using the transport must be subscribing HPLS members
There needs to be at least 8 using the mini-bus and at least 5 using the people carrier to justify their use and cost.

Private social use of either vehicle is not permitted. Please provide full details of the event you are wishing to use either vehicle for and submit. We will answer this request as quickly as possible and within 7 days of submission. Using these vehicles outside of the stated criteria may result in uninsured and use without consent. Any request made direct to Netley Reception will be referred to HPLS.

Please email hpls@hampshire.pnn.police.uk if you have any questions.

Please note in applying for the use of HPLS mini buses, you need to understand and accept the following; (You need to declare below)

The person requesting and driver of the vehicle is responsible for taking care of the vehicle whilst it is away from Netley, including safe parking and locking up when unattended.
The driver is responsible for ensuring they have the correct driving licence catagory for the vehicle.
The vehicle must be returned clean and tidy with a full tank of fuel.
Any speeding or parking tickets will come back to the driver at the time.
Any accidents must be immediately reported as a 'police vehicle incident' and a PVI ref number supplied to HPLS and Transport Dept.
You need to always check tyres and fluid levels before embarking on a journey.
For the 8 seater, that due to the maximum carry weight as a guide, the 8-seater is only suitable as a guide for 6 people with large bags, or 7 with medium bags. 8 people without sports bags or suitcases will normally result in the max weight of 792kg being met, however if in doubt please calculate the weight of passengers and any bags. The driver will be responsible for any breaches of traffic law relating to excess gross weight.
Pick up of the keys need to be arranged with HPLS as they may not be with reception when collecting the vehicle. Contact the HPLS office ahead of the pick up date.

Name*

First NameLast Name

Email*

example@example.com

Mobile Phone*

Staff Number*

Station or Department*

Proposed date(s) of the event*

Event location*

Type of event*

PSUK SportCommunity Non-PSUK SportTeam Building DayOther (clarify below)

Please provide more details about the event or use of vehicle

Please list all persons travelling in the vehicle. Ensure names are spelt correctly and include collar/staff numbers as well.*

Note all persons will need to current members of HPLS.

Please state who the designated driver(s) will be*

Please note the requirement for drivers of the 15 seater mini bus to have D1 category on their UK full driving licence. If you passed your test before 1st January 1997, you'll automatically have category D1 on your licence. After that a specific test will need to have been done.

Please state which vehicle(s) is being requested*

15 seater mini-bus8 Seater people carrier

As the person requesting vehicle use, I have read, fully understand and accept the responsibilities listed at the top of this form points 1-8*

Yes I do

I understand and accept that in the event of a designated loan vehicle becoming unavailable due to breakdown, servicing, accident damage or any other reason, including operational priority use and should no other HPLS or Hantspol vehicle be available, I or the group / sports section representative will need to make other arrangements. HPLS are not duty bound to supply any vehicle in event of a vehicle becoming unavailable, even at short notice.*

Yes I do