FPCE Room Request Form

Have you checked the church master calendar to be sure that the date, time frame, and room(s) needed are available?

NO: Please visit our church calendar.

Please Note: The church is closed in observance of the following holidays:

New Year’s Day

Martin Luther King Day

President’s Day

Memorial Day

Independence Day

Labor Day

Thanksgiving Day

Day after Thanksgiving/Native American Heritage Day

Christmas Day

If your room request falls on one of the above observed holidays, please contact the church office to discuss availability and access: 425-259-7139 or office@firstpreschurch.com

YES: If you have, and the date, time frame, and room(s) needed are available, please proceed forward with this form.

*ONLY ONE EVENT PER FORM!*

If your organization needs rooms for multiple events, please submit a form for each individual event. Do not include dates for multiple events on a single form, unless your event is part of a series.

If you have a single event series, you can use one form and select the dates of the event within that series. For example, if you are requesting a room for a summer session art class, you would use one form and select the dates your class will occupy a room for that series.

If your event takes place on a monthly basis, please do not use this form. Please go back to out room request webpage and complete the monthly room request form.

Please note: FPCE events take precedence in ALL cases where scheduling cannot accommodate both church and outside user needs. FPCE retains the right to cancel any scheduled facility use, if those facilities are deemed necessary for the church to carry out its ministry. Therefore, ALL events will be scheduled around FPCE events, rehearsals and services.

Thank you for your cooperation.

Event Information

Event Name / Type of Event*

Event Purpose*

Event Organization*

Event Host/Contact*

First NameLast Name

Event Host/Contact Number*

Area CodePhone Number

E-mail*

Event Date*

MonthDayYear

If your event is part of a series, please enter additional dates needed here. If no additional dates are needed, please enter N/A.*

Event Time*

:HourMinutesAM/PM Option

Until

until :HourMinutesAM/PM Option

Building Usage / Set Up Start Time & Tear Down End Time*

:HourMinutesAM/PM Option

until

until :HourMinutesAM/PM Option

Expected Attendance*

Room(s) Needed (Room rates listed include four hours of use time. Each additional hour is $50/hr regardless of room reserved)*

Sanctuary ($100 for first four hours)Stocker Hall/Stocker Kitchen ($75 for first four hours)Westminster Hall/Westminster Kitchen ($75 for first four hours)Calvin Lounge/Calvin Kitchen ($75 for first four hours)Chapel ($50 for first four hours)Library/Meeting Room ($25 for first four hours)

Do you need an A/V facilitator? An A/V Facilitator fee of $50 applies for use of our audio-visual equipment including microphone set up, video assistance, and livestream monitoring. The charge moves to an additional $50/hour after four hours.*

Yes ($50 for first four hours; $50/hr for each additional hour.)NoOther

If you answered YES to needing an A/V facilitator, please note your A/V needs here.

Does your event require extra custodial fees? An extra custodial fees of $50 applies to any event outside of normal business hours (9am to 5pm) requiring set up/clean/tear down or events late on Saturday due to needed clean up before worship on Sunday.*

YesNo

A Certificate of Liability Insurance is REQUIRED for ALL groups approved to hold an event here at First Presbyterian Church of Everett. Does your group have a certificate on file??*

YesNoUnsure

After your room request form is submitted, it will either be approved or denied based on availability. When a decision is made, this form will be updated with approval or denial information below in the For Office Use Only section below. You will receive an updated copy of this form in your email. Please be sure to read through the details in the For Office Use Only section. Also, if your event is approved, it will appear on the FPCE master calendar. If you understand this, please check yes.*

Yes

Please include any additional information you feel may be useful.

Signature*

APPROVED

Approved! See below for approval details.

Approval Comments

DENIED

Denied

Reason for Denial

Date of Approval/Denial

Date

Please contact our church office at 425-259-7139 to arrange payment of deposit and room fee.

Deposit Amount (Due immediately)

Room Fee Amount Before Deposit (Payment in full is due 2 business days prior to the event unless prior authorization is needed for invoicing. Late payments will incur a $20 fee.)

Certificate of Insurance on File

YesNo

$50 Deposit Received

YesNoOther

Date Deposit Received

Date

Room Fee Received

YesNoOther

Date Room Fee Received

Date

Church Representative

First NameLast Name

Facility/Room Request Form

Have you checked the church master calendar to be sure that the date, time frame, and room(s) needed are available?

NO: Please visit our church calendar.

Please Note: The church is closed in observance of the following holidays:

New Year’s Day

Martin Luther King Day

President’s Day

Memorial Day

Independence Day

Labor Day

Thanksgiving Day

Day after Thanksgiving/Native American Heritage Day

Christmas Day

If your room request falls on one of the above observed holidays, please contact the church office to discuss availability and access: 425-259-7139 or office@firstpreschurch.com

YES: If you have, and the date, time frame, and room(s) needed are available, please proceed forward with this form.

FOR OFFICE USE ONLY (Requestor to review for approval or denial information.)

If your event has been approved, please see important information below.

Payment Tracking Information