Conditions of Employment for Teleworking/Flexible Scheduling
1. The employee must have a formal work schedule established defining standard hours of work in which the employee’s duties and
responsibilities are performed. 2. The employee must agree to attend in-department meetings as called by management, or regularly scheduled
communications virtually or by telephone or email. 3. The employee understands that, if he/she changes positions or is reallocated, it does not
necessarily mean that he or she may continue to work at home. 4. The employee understands the alternative work arrangement can be
changed or ended at any time by the supervisor regardless of the reason (with or without cause; with or without reason). The employee can
also request to end the alternative work site arrangement. a. Under most circumstances, a reasonable notice period, no less than two weeks,
should be provided. b. Notification of the decision to end the alternate location work arrangement will be conveyed verbally and in writing to
the employee. 5. Management reserves the right to visit the employee’s alternate work site during business hours (normally 8 a.m. to 5 p.m.
Monday through Friday unless otherwise stipulated). Managers and supervisors must have the employee’s permission to enter the employee’s
alternate work site if the work site is private property. 6. Management reserves the right to remove any University-owned equipment,
materials, working papers, official or working documents from the alternate work site. This includes computer hardware and software which is
the property of the University of Georgia. University equipment used in an alternate work situation must be signed for by the employee. 7.
Management reserves the right to change Conditions of Employment at any time. 8. Responsibilities of Department Managers and Supervisors: a. Management must establish a communication plan with the employee. This plan must include periodic scheduling of supervisor employee
meetings, participation of the employee at regular employer-sponsored staff meetings, notification of office events, notification of University
events, and periodic performance reviews. In situations where the employee is not able to reasonably attend meetings, then management will
schedule a periodic/regular schedule of telephonic or email communication. A work plan should be developed by management with the
employee. b. Management may inspect the alternate work site to ensure that it is suitable for executing the duties and responsibilities of the
assigned position. Periodic inspections of the alternate work site may be conducted to ensure that guidelines are being followed and any
University equipment being used is being properly maintained. If geography does not permit an inspection, then management should discuss
with the employee where he/she will be working in the alternate site.
Responsibilities of the Employee
a. The employee must request vacation and sick leave as defined by the management and the University’s policies and procedures. The
employee is responsible for notifying the supervisor if there is a need to take sick or annual leave. b. The employee agrees to assume complete
responsibility for safeguarding all University-owned equipment to include computer hardware/software, transcription equipment, etc., which is
provided for the worksite. c. The employee agrees not to allow and is responsible for safeguarding against use of any University-owned
equipment by non University employees or other unauthorized individuals. The employee agrees not to use or allow use of any Universityowned equipment, to include computer hardware/software, transcription equipment, etc., for non-University use. Non-University use includes
employees or persons holding non-University jobs, independent contractor work, etc. The employee agrees to pay for repairs caused by
external factors not work related. d. The employee is responsible for maintaining confidentiality and security at the alternate workplace, as the
employee would at the primary workplace. The employee must protect the security and integrity of data, information, paper files, and access to
agency computer systems. e. The employee must, as a pre-condition to working at an alternative site, set up an appropriate, dedicated work
environment. f. The employee must sign the “Teleworking/Flexible Scheduling Agreement” form. g. The employee understands that all
applicable Board of Regents and University of Georgia Policies and procedures apply to the teleworker and are subject to change per the
employer.
**Certifications**
I understand this telecommuting assignment is not an employment contract and may not be construed as such. I understand this work
arrangement does not in any way release me from adherence with the University of Georgia and the Board of Regent policies or procedures. I
also understand the telecommuting work assignment can be terminated at any time without notice. I certify that I have read, understand, and
agree to comply with the terms of The University of Georgia Telecommuting Guidelines and the specific terms of this assignment.
I understand that the University of Georgia is not liable for damages to the employee’s personal property while telecommuting, nor is it responsible for
operating costs, home maintenance, or other incidental costs (e.g., utilities, home insurance, etc.). The University of Georgia is not responsible
for damage caused by the unauthorized or misuse of UGA equipment and supplies assigned in accordance with the telecommuting agreement.
While working at the alternate site, I will designate one area as my official workstation. I understand that the University of Georgia’s potential
liability with on-the-job injury or occupational illness is restricted to this official workstation. I certify that my responses to the checklist are true
and complete to the best of my knowledge. I understand that any erroneous, misleading, or fraudulent information is sufficient grounds to
disqualify me from teleworking and/or may lead to further disciplinary action. I have read the Safety Guidelines for the Telework Location and
have discussed any concerns with my supervisor.
Teleworking/Flextime Agreement Form- PDF Version
https://hr.uga.edu/_resources/pdf/Teleworking_Flexible_Scheduling_Agreement.pdf