New Hire Form
Please use this form to let IT, Facilities, Project Management, and AP know of their required tasks.
Associate First Name
*
Associate Last Name
*
Preferred Name
Preferred IA Email Address
Department
Title
Hiring Manager
Hiring Manager Email Address
Direct Supervisor
Direct Supervisor Email Address
Expected Start Date
-
Month
-
Day
Year
Office Group
Kirkland Office Group
New Jersey Office Group
Remote Office Group
Remote Office Address (If Applicable)
HR provided the above information. Please contact HR if something should be changed.
Please complete all fields below
Type of Hire
*
Direct Replacement / "Backfill"
New Role
Warehouse Temp
Requires Business Cards
Yes
No
Backfill For:
Previous Employee's Name or Email
Windows Network Account Creation
This section helps the IT department set up the new hire's computer so they can log in and go on day 1. Reach out to IT with any questions about this section.
Windows Domain Account: Preferred Login Name
*
Is there an existing employee's Windows Profile (Email Distribution Groups, Shared Mailboxes, etc) that should be copied?
*
New Windows Profile
Clone Existing User's Profile
Whose account's user profile should be cloned?
Add to Email Distribution Group(s) (eg: Customer Service Group, Service Group)
*
Yes
No
List Distribution Group Name(s)
Requires access to Shared Mailbox(es) (ie: InsideSales, SalesAdmin)
*
Yes
No
List Shared Mailbox Name(s)
Requires access to Reporting Services
*
Yes
No
Sales Reporting Division(s)
*
Amateur
Avionics
Land Mobile
Marine
Network
MAR Access
Credit
Parts
Service
New Hire should be able to see Company Totals in reports
*
Yes
No
Desk Location and Hardware
This section will let IT know where this person will sit (in the Kirkland Office) and what should be set up on their desks on day 1
Please make a
Desk: Department
selection to display a map
Desk: Department
*
Please Select
F1: Warehouse
F1: Engineering
F1: Production
F1: Service
F1: TSR
F2: Accounting
F2: Marketing Communication
F2: Trade Shows & Literature
F2: Sales & Marketing Area (Customer Service)
F2: HR
F2: IT
Desk: Number
*
Please Select
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
Reconfigure Existing Computer?
*
Yes
No
Previous User or Asset Tag
Desk Setup
*
Mac (Creative Services only)
Desktop (Warehouse or Production only)
Dual Monitor
Laptop
Other
Printer(s)
Lollipop (Accounting)
APCHECK
Creative_Services
Engineering
HR_Manager
Cerberus
Literature
Prints_Charming (Order_Desk)
CA1730_Rec (Invoices)
LJ4050_War2 (Parts)
Production
Death Star (Purchasing)
Sales_Admin
Service
Service_Admin
TSR
CA4025_War (Warehouse)
PagePro5650_War3 (Pick Ticket)
CA3025_War (Repack)
Software and Applications
Note: MS Office Suite, Adobe Reader, Google Chrome, Cisco VPN come standard on each computer
Required Software
Adobe Acrobat Standard
Adobe Acrobat Pro (Requires Editable Forms)
Adobe Creative Cloud Suite
Microsoft Visio
Microsoft Visual Studio
Other
Microsoft Excel Add-Ins
E1 Price Downloader (Sales & Customer Service)
Sabrix OneSource Upload (Accounting)
Communication
Reach out to IT or Alicia with any questions about this section
Vonage
*
New Extension
Reassign Existing Extension
Not Needed
Existing Extension to Reassign
Phone Queue
*
Please Select
Inside Sales
Order Desk
Parts
Technical Support
Repair Center
None
Headset
Yes
No
Cell Phone
Yes
No
Cell Phone should be assigned an existing phone number
Reassign existing cell phone number
New Cell Phone Number
Existing Cell Phone Number to reassign or Previous Owner
JDE and B2B Access
Reach out to Alicia with any questions about this section
Requires Access to JD Edwards E1
*
Yes
No
Department
*
Please Select
Accounting
Credit
Customer Service / Order Entry
Sales
Inside Sales
Inventory/Pricing
Production
Senior Manager
Service
Technical Services
Warehouse
Show All Roles
JD Edwards E1 Role(s) (Accounting)
*
APSTAFF
ARSTAFF
FINACCT
FINACCTADV
FINMGR
JD Edwards E1 Role(s) (Credit)
*
CCMGR
JD Edwards E1 Role(s) (Customer Service / Order Entry)
*
CSTSRVREP
CSTSRVREP1
CSTSRVREP2 (Order Entry only)
CSTSRVMGR
JD Edwards E1 Role(s) (Sales)
*
GSA (Government)
SALEPERSON
SENIORMGR
JD Edwards E1 Role(s) (Inside Sales)
*
CSTSRVREP2
INSIDESALE
JD Edwards E1 Role(s) (Purchasing/Pricing)
*
PRICING
JD Edwards E1 Role(s) (Production)
*
PRODSTAFF
JD Edwards E1 Role(s) (Service)
*
SERVTECH
SERVMGR
JD Edwards E1 Role(s) (Technical Services/Engineering)
*
TECHSVCS
JD Edwards E1 Role(s) (Warehouse)
*
SHIPPING
WHSEPULLER
WHSEMNGR
SRVRECVR
JD Edwards E1 Role(s)
*
APSTAFF
ARSTAFF
FINACCT
FINACCTADV
FINMGR
CCMGR
CSTSRVREP
CSTSRVREP1
CSTSRVREP2
CSTSRVMGR
GSA
SALEPERSON
PRICING
PRODSTAFF
SENIORMGR
SERVTECH
SERVMGR
TECHSVCS
SHIPPING
WHSEPULLER
WHSEMNGR
SRVRECVR
Is there a planned E1 role transition for the new hire? (eg: will the new hire be trained in an introductory E1 role and then transitioned to a permanent role)
Requires access to B2B Website
*
Yes
No
Travel and Expense
Questions in this section should be marked Yes for tradeshow employees, salespeople, managers, and supervisors only.
New Hire will Travel on Company Time
Yes
No
Requires Company Credit Card (will not be active until, at minimum, 2 weeks after start date)
Yes
No
Needs a Commission Code
Yes
No
Reassign Existing Commission Code?
Yes
No
Existing Commission Code to reassign
Building Access and Security
This section is for new hires that need daily access to the Icom America Kirkland office
Building Access Key Card
*
Yes
No
Building Access Shift
*
Please Select
A: 5:45am - 5:00pm
B: 6:45am - 5:00pm
C: 6:45am - 6:00pm
D: 7:00am - 8:00pm
Security Alarm Code Access
*
Yes
No
Submit
Should be Empty: