Expense and Mileage Reimbursement Request Form

Expense and Mileage Reimbursement Request Form

Use this form to submit out of pocket requests, mileage requests or questions.
This form is reserved only for those without SAP Concur training. If you are interested in learning how to enter your own expenses, check out the EventLink Expense Training Playlist.
- Reimbursements may take up to 45 days from submission to payment.
- Expenses submitted more than 30 days from the date of the receipt or travel dates will not be reimbursed.
- Prepaid receipts of any kind will not be reimbursed. If you must prepay for fuel, you need to go back into the station to obtain a final receipt.
- Rideshare receipts must show the pick up and drop off locations, date of travel, amount paid, method of payment used and vendor name.
  - The easiest way to obtain this, is by clicking the link at the end of the email notification. It should say either Download PDF, View Invoice or View Receipt.
- Parking receipts must be the actual receipt. Prepaid confirmations or window stickers that do not show date and dollar amount paid will not be reimbursed.
- Submitting reimbursement requests with this form is not an approval. All requests are subject to approval before payment.
- Reimbursements will be paid the same as your payroll (check or direct deposit), but will always be separate from payroll, even if they are paid on the same day.
- Requests and reimbursements are not visible in your Paycom account.
- If there are questions regarding your request, you will receive an email from Expenses@eventlinkgroup.com to the email address you provide below.
- You may submit expenses for two job codes and up to 4 mileage requests within this form.
Your Information
Legal Name

Legal First NameLegal Last Name
Email Address
Double check your email. If there are errors in your email address, we cannot guarantee timely reimbursement.
Phone Number
Format: (000) 000-0000.
What type of Expense(s) are you submitting today?

Out of Pocket Expense Detail
- If you don't know the Job Codes, reach out to your onsite or hiring manager before completing this form.
- You may submit expenses for two Job Codes.
- Expenses submitted more than 30 days from the date of the receipt will not be reimbursed.
- Submitting expense reimbursement requests is not an approval. All expenses are subject to approval before payout.
- Prepaid Fuel receipts of any kind will not be reimbursed. If you must prepay for fuel, you need to go back into the station to obtain a final receipt.
- Parking receipts must be the actual receipt, window stickers that do not show date and dollar amount paid will not be reimbursed.
- Rideshare receipts must show the pick up and drop off locations, date of travel, amount paid, form of payment used and the vendor used.
  - The easiest way to obtain this, is by clicking the link at the end of the email notification. It should say either Download PDF, View Invoice or View Receipt.
Job Code
E25 _ _ _, S25 _ _ _, X25 _ _ _ or M25_ _ _
Job Owner Email - JM & Ford only
@eventlinkgroup.com emails ONLY
1. Purchase Date

MonthDayYear
1. Description of Expense
1. Expense Amount
2. Purchase Date

MonthDayYear
2. Description of Expense
2. Expense Amount
3. Purchase Date

MonthDayYear
3. Description of Expense
3. Expense Amount
4. Purchase Date

MonthDayYear
4. Description of Expense
4. Expense Amount
5. Purchase Date

MonthDayYear
5. Description of Expense
5. Expense Amount
6. Purchase Date

MonthDayYear
6. Description of Expense
6. Expense Amount
7. Purchase Date

MonthDayYear
7. Description of Expense
7. Expense Amount
8. Purchase Date

MonthDayYear
8. Description of Expense
8. Expense Amount
9. Purchase Date

MonthDayYear
9. Description of Expense
9. Expense Amount
10. Purchase Date

MonthDayYear
10. Description of Expense
10. Expense Amount
Total Amount Requested:
Job Code
E25 _ _ _, S25 _ _ _, X25 _ _ _ or M25_ _ _
Job Owner Email - JM & Ford only
@eventlinkgroup.com emails ONLY
Expense Listing for {jobCode284}
Have more expenses for {jobcode284}?

Click the "+Add Another Expense for this Job" button above.
Total Amount Requested for {jobCode284}:
Do you have more than 10 expenses for {jobCode284} or another Job Code?
Job Code
E25 _ _ _, S25 _ _ _, X25 _ _ _ or M25_ _ _
Job Owner Email - JM & Ford only
@eventlinkgroup.com emails ONLY
Expense Listing for {jobCode287}
Total Amount Requested for {jobCode287}:
Grand Total Requested for both {jobCode284} and {jobCode287}
Did you remember to upload a receipt for each expense listed above?

Do not group receipts together in one image, each receipt must be it's own image. Ex: If you have 5 expenses listed above, there should be 5 unique attachments.

Max total upload size is 5MB.

If you see an error message, try saving your attachement(s) in a different format like .jpg or .jpeg and uploading again.
Upload Receipts or Take a Photo:

Cancelof
Take Photo
Additional Notes: Include here any additional information and if these expenses are Pass Through
Submitter's Approval

Out of Pocket Expense Detail
- If you don't know the Job Codes, reach out to your onsite or hiring manager before completing this form.
- You may submit up to 10 expenses for two Job Codes.
- Expenses submitted more than 30 days from the date of the receipt will not be reimbursed.
- Submitting expense reimbursement requests is not an approval. All expenses are subject to approval before payout.
- Prepaid Fuel receipts of any kind will not be reimbursed. If you must prepay for fuel, you need to go back into the station to obtain a final receipt.
  Parking receipts must be the actual receipt, window stickers that do not show date and dollar amount paid will not be reimbursed.
- Rideshare receipts must show the pick up and drop off locations, date of travel, amount paid, form of payment used and the vendor used.
  - The easiest way to obtain this, is by clicking the link at the end of the email notification. It should say either Download PDF, View Invoice or View Receipt.
Job Code
E25 _ _ _, S25 _ _ _, X25 _ _ _ or M25 _ _ _
Job Owner Email - JM & Ford only
@eventlinkgroup.com emails ONLY
1. Purchase Date

MonthDayYear
1. Description of Expense
1. Expense Amount
2. Purchase Date

MonthDayYear
2. Description of Expense
2. Expense Amount
3. Purchase Date

MonthDayYear
3. Description of Expense
3. Expense Amount
4. Purchase Date

MonthDayYear
4. Description of Expense
4. Expense Amount
5. Purchase Date

MonthDayYear
5. Description of Expense
5. Expense Amount
6. Purchase Date

MonthDayYear
6. Description of Expense
6. Expense Amount
7. Purchase Date

MonthDayYear
7. Description of Expense
7. Expense Amount
8. Purchase Date

MonthDayYear
8. Description of Expense
8. Expense Amount
9. Purchase Date

MonthDayYear
9. Description of Expense
9. Expense Amount
10. Purchase Date

MonthDayYear
10. Description of Expense
10. Expense Amount
Total Amount Requested:
Job Code
E25 _ _ _, S25 _ _ _, X25 _ _ _ or M25_ _ _
Job Owner Email - JM & Ford only
@eventlinkgroup.com emails ONLY
Expense Listing for {jobCode297}
Total Amount Requested for {jobCode297}:
Do you have more expenses for {jobCode297} or another Job Code?
Job Code
E25 _ _ _, S25 _ _ _, X25 _ _ _ or M25_ _ _
Job Owner Email - JM & Ford only
@eventlinkgroup.com emails ONLY
Expense Listing for {jobCode303}
Total Amount Requested for {jobCode303}:
Grand Total Requested for both {jobCode297} and {jobCode303}
Did you remember to upload a receipt for each expense listed above?

Do not group receipts together in one image, each receipt must be it's own image. Ex: If you have 5 expenses listed above, there should be 5 unique attachments.

Max total upload size is 5MB.

If you see an error message, try saving your attachement(s) in a different format like .jpg or .jpeg and uploading again.
Receipts:

Cancelof
Additional Notes: Include here any additional information and if these expenses are Pass Through
Submitter's Approval

Expense and Mileage Questions
TO: Expense Email
My Question(s):
Please allow 2 business days for a response.
Should be Empty:

Expense and Mileage Reimbursement Request Form

Your Information

Out of Pocket Expense Detail

Out of Pocket Expense Detail

Mileage Reimbursement Detail

Expense and Mileage Questions