2023-2024 MESI OUTREACH TRAVEL ACCOMMODATIONS REQUEST

Outreach Accommodation Reimbursement:

The MESI outreach athlete travel fund is established to subsidize, in whole or in part, travel expenses incurred by MESI outreach athlete members while competing at MESI hosted events. Based on the approved budget for this support, 50% will be retained for support for the MESI winter championship meet/s. The initial 50% will be distributed on a first come first serve basis. If there are extra funds, other meets may be considered for reimbursement by the Board of Directors. Disbursement of funds by the MESI Treasurer will be made under the direction of the Board. The following is available for the Bowdoin Open and all Maine Swimming sponsored events two days in length or longer.

Eligibility - In order to be eligible to apply for these funds:

A swimmer must be an MESI registered outreach athlete in good standing.
Swimmers competing in only relay and/or time trial events are not eligible.
Athletes must compete in at least three individual events a day in all meets except the Bowdoin Open and the Winter Championship meet/s. In the Bowdoin Open and the winter championship meet/s, swimmers must compete in all events in which they have qualified up to the maximum event limits per the meet information.
Outreach Athlete must live at least 75 miles away from the event location.
If a room is reserved and the swimmer does not attend the meet and the cancellation procedure is not followed, the athlete’s family will be responsible for the entire cost of the hotel.
In order for an athlete to receive reimbursement from the travel fund, a representative from their club team must be present at the annual HOD meeting. The reimbursement eligibility period will be the calendar year following the annual HOD.

Applications - Application for reimbursement must be submitted on the form below for approval no later than three days before the first day of the event. Approval must be received prior to the meet to guarantee reimbursement. Hotel accommodations for meets shall be reserved by the Outreach Athlete’s family or team and a reimbursement check will be provided by MESI upon arrival at the meet. Hotel reimbursement rate is based on IRS allotment for hotels in the area of the event for the fiscal year and reported on the GSA website.

Name of Outreach Swimmer*

First NameLast Name

Club Name*

MESI Meet Attended:*

If other, name meet attended (this will only be reimbursed if sufficient funds are available):

Number of events competed*

First date of event:*

Date

Last date of event:*

Date

Anticipated total hotel nights:*

Amount requested:*

Address to mail the payment*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Name*

First NameLast Name

Phone Number*

Area CodePhone Number

E-mail*

Any notes or additional comments

Signature*

2023-2024 MESI OUTREACH ACCOMMODATIONS REQUEST