TAF Facility Rental Form

TAF Facility Rental Form
The Arts Federation facility is available to rent for events that align with our mission to grow the arts through access, experience, and opportunity.

Please complete this form if you are:
- a TAF member in good standing requesting to use the Wells Grand Reception Hall (performance area)
- a non-member requesting to use any part of the facility
Forms must be submitted AT LEAST FOUR WEEKS IN ADVANCE to receive priority consideration. In order to allow for adequate time and scheduling, THREE MONTHS IN ADVANCE is required for events with live music to allow adequate time for scheduling. To view availability, please consult our facility calendar: https://theartsfederation.org/facilitiescalendar/

Allow 3-5 business days for review of your request.

Please note that your rental is NOT CONFIRMED until we receive a signed rental contract and a 50% deposit. For questions, please email info@theartsfederation.org.

Thank you and we look forward to growing the arts with you!
Contact Information
Event Contact*

First NameLast Name
Organization Name (if applicable)
Email*
example@example.com
Phone Number*

Area CodePhone Number
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Event Information
Event Name*
Type of Event*

Member MeetingFundraiser or GalaMusical PerformanceTheatrical PerformanceDance PerformanceOther
Event Space Requested*

Wells Reception HallMember Lounge / Small Meeting RoomArt Studio / Medium Meeting RoomDance Studio / Large Meeting Room
Brief Event Description
Event Date*

MonthDayYear
Date
Beginning Set Up Time (e.g. 4:00 PM)*
Events with live music performances require at minimum 2 hours of set-up time.
Event Hours (e.g. 5:00 - 6:00 PM)*
Tear Down Completion Time (e.g. 7:00 PM)*
Events with live music performances require at minimum 1.5 hours of tear-down time.
Estimated Attendance*
Please note that due to space and accessibility considerations, our Reception Hall can comfortably fit a maximum of 88 people seated at round tables or 130 seated in rows of chairs.
Tell Us More!

Please check all of the following that apply.
General - Check All That Apply

This event is open to the public.There will be an admission cost for this event.We will be serving food.We will be serving alcohol if permission is granted by TAF.We will have one person speaking/presenting.We will have multiple people speaking or presenting at one time.We will be supplementing TAF's A/V equipment with our own.
Music - Check All That Apply

We will be playing pre-recorded music.We will have a live DJ who is bringing their own equipment.We will have a live DJ who will be using TAF's equipment.We will have one to three people playing live music without monitors.We will have one to three people playing live music with monitors.We will have a full band performing live music. (STAGE PLOT REQUIRED)We will have multiple bands performing live music. (STAGE PLOTS REQUIRED)
Video Needs - Check All That Apply

We will be giving a presentation via the projector.We will be giving a presentation with sound via the projector.We will be playing a video or movie with sound.We would like Professional Video Recording of the event/performance.We would like to live stream this event/performance.
Lighting Needs - Check All That Apply

We will need static stage lighting (does not change during event/performance).We will need dynamic stage lighting (spotlights or lights that change on cue).
Equipment Needs
# Chairs Requested
Maximum 200
# 6' Rectangular Tables Requested (Seats 6)
Maximum 17
# 60" Round Tables Requested (Seats 8)
Maximum 13
Would you like TAF to provide black tablecloths? Cleaning Fee = $2.50 / linen

YesNo
Would you like TAF to provide ivory napkins? Cleaning Fee = included with tablecloths or $0.10 / linen

YesNo
Should be Empty:

TAF Facility Rental Form

Contact Information

Event Information

Tell Us More!

Equipment Needs