13.1 Eligibility – To be eligible for election as a Director, an individual must: a) Be eighteen (18) years of age or older and a member of the Club; b) Not have been found under the Substitute Decisions Act, 1992 or under the Mental Health Act to be incapable of managing property; c) Have the power under law to contract; d) Have not been declared incapable by a court in Canada or in another country;
and e) Not have the status of bankrupt.
13.3 Nominations: Any member of the Nominating committee may accept (in paper or email) nominations for Directors from Members prior to the Annual General Meeting. Any such nominations shall be in writing signed by two Nominating Committee Members and the Member being nominated to indicate acceptance. Nominations must be received 3 weeks prior to the Annual General Meeting and shall be posted by email and by posting a notice on social media and/or club website. Nominations for Director shall be accepted from the floor at the Annual General Meeting if duly moved and seconded and if the person being nominated indicates acceptance.
9. DUTIES OF DIRECTORS
9.1. The Commodore is the Chief Executive Officer of the Club. He/She or designate shall preside at all meetings of the Club and of the Board and shall be a member of all committees. He/She or designate shall also represent the Club at WOD meetings and be responsible for external communication which includes liaison with the City of Mississauga.
9.1.1 In the event that the Commodore is not a resident of the City of Mississauga, upon the first meeting of the Board after the Annual General Meeting, a Vice-Commodore will be appointed from those elected to the Board who are Mississauga residents. The Board member will hold this title along with their elected Director position. The Board Member designated as Vice Commodore will not carry an additional vote or additional duties beyond those defined by their elected Board position, except to act as liaison with the City of Mississauga in the event that the Commodore is unavailable.
9.2. The Secretary shall keep a true record of all meetings of the Club and of the Board and distribute Minutes of each meeting to all members of the Board; keep a correct roll of Club Members; and conduct all correspondence and
internal communication under the direction of the Commodore and/or the Board.
9.3. The Director of Volunteers shall be responsible for coordinating all volunteer activities for the club and ensuring appropriate volunteer help is present and directed wherever Club volunteers are required.
9.4. The Director of Special Events shall be responsible for coordinating all activity associated with planning and running of Club events.
9.5. The Director of Registration shall be responsible for the registration of all Members and the collection and recording of the appropriate fees and Member’s status for all registered Members in the Club and shall forward an electronic copy of the same to the Secretary following the CKC Championships in each year; and further shall deliver the appropriate lists as required by the appropriate governing bodies.
9.6. The Director of Marketing and Communications shall be responsible for raising the Club’s profile in the community through various means and ensuring social and online media is notified of Club activity including regatta results.
9.7. The Director of Property shall be responsible for the maintenance of the building and grounds and boat transportation.
9.8. The Director of Coaching shall act as the primary liaison between the Head Coach and the Board. The Director of Coaching will assist the Head Coach with staff agreements and yearly budgeting for the coaching portfolio. They will assist the Head Coach in reporting to the Board when required. A candidate for the Director of Coaching is required to have at least three years of past competitive canoe/kayak experience at the club level.
9.9. The Director of Fundraising shall organize and operate all fundraising events and initiate and actively seek corporate sponsors and grants.
9.10. The Director of Equipment shall ensure that the Club has adequate equipment and inventory in good order for the operation of a canoe club.
9.11. The Paddlers’ Representative shall be responsible for bringing all issues raised by the athletes to the Board’s attention and shall assist the Board in organizing the athletes’ participation in all home events.
9.12. All members of the Board shall assist in the organization of the Home Regatta and the Mississauga Dragon Boat Festival, in all aspects relating to their area of responsibility.