Planning Center Event Registration Request
Event Name
*
Event Description
*
Please include any relevant details.
Ministry Hosting Event
*
Event Start Date and Time
*
/
Month
/
Day
Year
Date
Hour Minutes
AM
PM
AM/PM Option
Event End Date and Time
*
/
Month
/
Day
Year
Date
Hour Minutes
AM
PM
AM/PM Option
Facilities Use Request?
*
This event is at Crossway, but we have NOT completed the facilities use request.
This event is at Crossway, and we have completed the facilities use request.
This event is NOT at Crossway.
Facilities Use Request
Crossway member who will be present at the event
*
Per our insurance, at least one CrossWay member must be present at all events held on the church property.
Room(s) Requested for Event
*
Will you need to reserve the room for additional time for setup or tear down?
*
Yes
No
Start setup time
*
Hour Minutes
AM
PM
AM/PM Option
End tear down time
*
Hour Minutes
AM
PM
AM/PM Option
I understand that the church needs to be left in the same condition as it was before the event.
*
I understand.
Clean up and tear down from the event are the responsibility of the member requesting use of the facility. This includes trash removal, keeping the floors clean, checking the restrooms, etc.
*
I understand.
This event is not bringing in a profit.
*
I understand.
Is there a cap on registration?
*
Yes
No
Registration Cap
*
Will attendees be charged for the event?
*
Yes
No
Can the charges be refunded?
*
No
Possibly (please explain)
Expected number of Attendees
*
Per Person Fee to Register
*
Planning Center Fee
Per Person Revenue Available to Fund the Event
Is it expected that some registration fees may be covered in whole or in part by budget or ministry fund scholarships?
*
No
Yes (Please discuss details with the Financial Secretary.)
Amount Pledged from budget or Ministry Funds (other than registration scholarships)
*
This is strictly for planning purposes; any cost overages will be charged to the ministry area whether overages are planned or not. If the registration revenue is expected to completely cover the expense of hosting the event, enter 0.00.
Event Budgeting
The following tables should be used to estimate the budget for what it will cost the ministry to execute the event. This is not intended as a break-down of the registration fee. Any expense should only go in 1 table.
Per-Person Expenses (e.g., hotel rooms, t-shirts, food, camp fees)
*
Description
Cost
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
One-Time Expenses - Costs that are NOT based on number of participants (e.g., van rental, speaker, conference room rental)
Description
Cost
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Hidden Cost Overrun
Cost Overrun
If this number is not 0.00, you do NOT have enough money between registration fees and pledged funds to execute the event.
Budgeted Buffer
This is the budgeted cushion in the funds available to execute the event.
Buffer Max
According to this budget planner, the event is expected to bring in significantly more money that it costs to execute. This is only allowed for fundraiser events.
*
Yes, this event is a fundraiser, and I have submitted a fundraiser request form.
Requestor's Name
*
First Name
Last Name
Requestor's Email
*
example@example.com
Submit
Should be Empty: