Picnic Shelter Reservations for Lake Boren Park Shelters

Picnic Shelter Reservations for Lake Boren Park Shelters
Lake Boren Park shelters are available on a first-come, first-served basis. The two picnic shelters can be reserved for the morning block (8 a.m. to 1:30 p.m.) or afternoon block (2:30 p.m. to 8 p.m.) or full day from (8 a.m. to 8 p.m.) any day of the week.

For reservations less than two weeks in advance, please contact City Hall directly for assistance at 425-649-4444 or katiea@newcastlewa.gov
Name*

First NameLast Name
Email*
example@example.com
Phone Number
Please enter a valid phone number.
Are you a resident of the City of Newcastle? *
For non-profit organizations within City limits, please select yes and upload proof of your 501c3 status.
Please upload a picture of your driver's license showing Newcastle as your city of residence*

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Number of guests that will attending the event.*
There is a 50 guest maximum
What shelter do you want to rent?*

Shelter 1 (near playground)Shelter 2 (near tennis courts)
Do you want to rent the shelter for a full day rental? (8 a.m. - 8 p.m.)*

YesNo
In order to rent for a full day, you will need to complete and submit this form two times, once for each timeslot. Once you submit your first request, there will be a confirmation 'thank you' page that pops up. On that 'thank you' page, you will have the option to fill out the form again. Enter the same information as the first submittal and make sure to select the proper date/time to complete your full day rental.
Shelter 1 Rental Date & Time Block*
Shelter 2 Rental Date & Time Block*

Adopted rental fees are listed in the table below. Total cost may vary depending on residency confirmation, day and length of reservation, and processing fees if using a credit or debit card to pay.

2025 Shelter Rental Fees

	Resident	Non-Resident
Peak Season: May - September
Half-day rental; Monday - Thursday	$175	$350
Half-day rental; Friday - Sunday & Holidays	$225	$450
Full day rental	$325	$650

Non-Peak Season: January - April, October - December
	Resident	Non-Resident
Half-day rental; Monday - Thursday	$175	$350
Half-day rental; Friday - Sunday & Holidays	$200	$400
Full day rental	$300	$600

Non-Profit rental	$100	N/A
Surcharge for Electricity Usage	$25	$25

Do you want to add Electricity access to your rental? ($25 surcharge will apply)*
TERMS & CONDITIONS

GENERAL

·         The applicant must be at least 21 years of age and present during the event.

·         The applicant signing the rental agreement is responsible for any damage, theft, or disturbances during the event.

·         Priority is given to Newcastle residents for shelter reservations.

·         The City's Public Works Department prohibits the use of rice, birdseed, or confetti at all City facilities.

·         When attaching decorations, use non-marring materials such as masking tape. Avoid tacks, staples, glue, or other materials that may damage city facilities.

·         The use of illegal drugs, alcohol, and gambling is strictly prohibited in all City of Newcastle Parks and Facilities.

·         Minors must have adequate adult supervision.

·         The City of Newcastle is not responsible for unattended personal property.

·         The sponsoring group or applicant agrees to absolve the City of Newcastle and its personnel from any liability and claims for damages arising from their actions or omissions while on city property, except for damages caused solely by the city’s negligence.

·         The sponsoring group or applicant is responsible for informing all participants about the Park and Facility Rules and Regulations.

·         Misuse of City facilities or failure to comply with these regulations may result in the denial of future reservations.

·         The sponsoring group or applicant agrees not to discriminate against any person or group of people based on their race, color, national origin, age, or disability during the event or activity.

·         Event participants must park in designated areas. Parking spaces are open to the public and cannot be reserved.

CANCELLATIONS / REFUNDS

·         Cancellations made two weeks or more before the event date, will be refunded 50 percent of rental fees.

·         Cancellations made 14 days or less (and up to 2 days) prior to the event will be refunded 25 percent of rental fees.

·         Cancellations made less than 48 hours prior to the start time of the reservation will not be refunded.

·         Refunds will not be issued after the reservation date for any reason.

·         Refunds will not be issued after the fact for events canceled due to inclement weather.

SET UP/ TEAR DOWN

·         Facilities must be left in their original condition.

·         Reservations should include time for delivery, setup, tear-down, and cleanup.

·         Set-up begins at the reservation start time. Early setup and delivery are not allowed.

·         All items brought into the shelter must be removed by the end of the rental period, including food, materials, equipment, furnishings, and decorations.

·         Dispose of garbage in closed trash bags next to or in the dumpster.

·         Tables must remain in their original locations.

·         Inflatable toys, such as "bouncy houses" or dunk tanks, are not allowed.

·         Shelter reservations apply only to the shelter area. The playground, tennis, basketball, and volleyball courts are open to all citizens.

ALCOHOLIC BEVERAGES

·         Possession, consumption, or sale of alcoholic beverages in open containers is prohibited at Lake Boren Park.

FACILITY INSPECTION

·         The inspection of the facility will be conducted by Public Works Department personnel following rental. Any damage to the facility incurred during the event will be the financial responsibility of the sponsoring group or individual, including any associated legal costs or attorney’s fees required for the city to recover these costs.

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Signature

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After you submit your request, staff will respond to the email provided with reservation information and payment collection options. Once staff confirms the reservation, you will have 72 business hours to complete the payment process before the date is released for other applicants.
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