ICLEI Action Fund 2.0 - Application Form 2022

All applications must be submitted in full, and in clear English. The application deadline is 29th February 2024 at 23:59 (CEST).
PART I - ORGANISATION INFORMATION
1.1 Organisation / Institution Name*
1.2 Type of Organisation*

Non-profit OrganisationCivil Society OrganisationAcademic InstitutionNon-profit Research InstituteOther
1.3 Organisational details*
1.4 Organisation Turnover (assets) per annum*

Less than 50 000 €Between 50 000 € - 200 000 €Over 200 000 €
1.5 Current number of Full Time Employees*

1-56-25More than 25
1.6 Description of Organisation*

Briefly describe the general nature of your organisation: the mission, vision, goals, expertise and experience.0/250
1.7 Organisation experience in the field of this call (5 - 15 bullet points)*

Provide examples of projects you are developing or currently running related to the field of this call.0/400
Please add a two-page PDF with relevant links and additional information*

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1.8 Project team*

Provide a short overview of the team participating in the project. Please include information on their role(s), background and experience, including the project lead.. 0/300
Please attach 3 CVs (including project lead)*

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1.9 Organisation’s sustainability credentials*

YesNo
If yes (1.9), please provide their names below:

List which sustainability certifications your organisation has. For example: EMAS, ISO 14001, ISO 14064, etc.0/200
PART II - PROJECT INFORMATION

The purpose of this section is to gather information about the project’s aims and its pertinence for the purpose of the call. The focus is to understand how the project intends to use data and technology to drive environmental and climate action. How will it align with local sustainability goals?
2.1 City where your project will be implemented*

ThessalonikiAthensLarissaKozaniTrikalaIoanninaVari-Voula-VouliagmeniChalkisHeraklion (Crete Region)Kalamata
2.2 Topic (s) covered by your project*

Sustainable and energy-efficient buildingsSolar energy developmentClimate adaptation and resilienceNature-based solutionsRenewable Energy communitiesAir Quality ManagementSustainable MobilityOther
2.3 How are you planning to implement your project?*

Single OrganisationConsortium
2.4 What stage is your project currently in?*

DESIGN STAGE: You have a new project idea to develop, or pre-defined project corresponding with organisational objectives and aligned with this Call.PLANNING STAGE: Your project goals are defined into a workplan. The plan should include: project scope, approach, timeline, detailed tasks, and an estimate of resources.IMPLEMENTATION STAGE: You have an ongoing project aligned with the objectives of this Call. Through the ICLEI Action Fund, you can scale up your activities and deliverables and thereby increase impact.
2.5 Project summary*

Describe what the project is about.0/300
USE/APPLICATION OF DATA IN YOUR PROJECT
2.6 How do you currently use, or plan to use environmental or climate data from public or private sources to inform the development and/or implementation of your project proposal? If you know which specific datasets you plan to use, or are already using, please list them here (5-10 bullet points).*

0/300
POTENTIAL APPLICATION OF EIE DATA TO YOUR PROJECT
2.7 Could you use the data available on Google’s Environmental Insights Explorer (EIE) as a primary data source or as a supplementary data source for your project? If relevant to your project, please briefly explain how this type of data could help your project be more successful (NOTE: Please answer even if EIE is not currently available for your city, as data may become available during the course of your project).*

0/150
POTENTIAL USE OF ARTIFICIAL INTELLIGENCE (AI) IN YOUR PROJECT
2.8 If applicable, please describe the potential use of AI in your project?

0/150
PLANNED INTERVENTION
2.9 Please describe the expected ground-level interventions (or results) expected from your project. (1 - 5 bullet points)*

0/150
CONTRIBUTION TO LOCAL AND NATIONAL ENVIRONMENTAL/CLIMATE GOALS
2.10 Describe how your project will contribute to the local governments’ broader environment, climate and sustainability plans, such as sustainable mobility plans (SUMPs), Smart City plans, EU Missions participation goals, sustainable urban development plans, Sustainable Energy and Climate Action Plans (SECAPs), Local Green Deals, Urban Greening Plans, Climate City Contracts, etc. In addition, please describe how your project contributes and/or is aligned to the Greek National Energy and Climate Plan*

0/250
ROLE OF LOCAL GOVERNMENT IN YOUR CITY
2.11 Describe the role you envision for your local government in the project. What would be the key activities or processes that they could do to facilitate the project implementation? How the local government could help you to advance towards your project’s goals? (Please note that this info may be shared with the local government) (5 - 10 bullet points)*

0/300
PROJECT BACKGROUND AND CHALLENGE(S) TO BE ADDRESSED
2.12 Describe the environmental challenge(s) you would like to address through your project. This should include specific characteristics of the city or city area where the project will be implemented, the sustainability-related problems, the particular challenges the city is facing and the goal(s) to be achieved. *

0/300
CLIMATE JUSTICE
2.13 Describe how your project will contribute to promoting climate justice in your city. This should include specific approaches on how your project looks at the climate crisis from a human rights perspective, how it addresses the needs of vulnerable citizens and communities, or how it puts in place measures to ensure that the benefits of climate action are equitably distributed.*

0/100
WORK WITH PARTNERS OR SUBCONTRACTORS
2.14 Are you planning to work with partners (consortium-based approach) or subcontractors (single organisation approach) in your project? *
2.15 Please describe your partners and subcontractors; expertise, roles, and value to the project.*
2.16 Regarding your work with partners or subcontractors, please describe your experience in leading projects of this size*

0/100
BENEFITS FOR PROJECT STAKEHOLDERS
2.17 Which are the stakeholders in your city who will benefit from your project (for example local businesses, local authorities, citizens, etc.) (3-5 bullet points)*

0/75
2.18 For each stakeholder, please address how they will benefit from this project.*

0/200
PART III - PROJECT PLANNING AND KEY ACTIVITIES

This section aims to gather detailed information about project planning, key activities and milestones. It also includes information about project financing and how grant resources will be used throughout the project lifecycle.
3.1 Please describe in phases and milestones how the project aims to achieve its goals*

0/350
3.2 Briefly describe the stakeholder engagement and communications activities you plan to undertake. How will you measure the success of this plan?*

0/250
3.3 Briefly describe how you are planning to measure the sustainability impacts of your project (i.e GHG emissions reductions, air quality improvement, energy savings, public space use, flood management, urban heat control, etc).*

0/350
EXPECTED PROJECT RESULTS

3.4 In the table below, please describe the anticipated results associated with each project activity:*

	Project Activities	Timeline (month periods of activity development)	Expected results	Indicators of success
1
2
3
4
5

PROJECT CONTINUATION
3.5 What measures will you put in place to ensure your project continues after the grant has ended?*

0/250
REQUESTED BUDGET AND TIMELINE
3.6 Please provide a detailed timeline and budget for the project. Attach any relevant files with information on the financial requirements of your project (.xls ) and name each file clearly. Please insert an overview of the financial budgeting that should be considered to accomplish your key project objectives:
Note:

- If you are not working with partners, rows 2 to 4 do not need to be completed
- Please note that the maximum available grant is EUR 275,000

Direct costs (EUR)*

	Primary Applicant	Partner 1 (if applicable)	Partner 2 (if applicable)	Partner 3 (if applicable)
Staff/personnel ¹
Materials, Data & Tools ²
Total other costs³
Subcontracting ⁴
SUBTOTAL

Indirect Costs (EUR)*

EUR

Overhead ⁵
Total Costs (EUR):*
Sum of the Subtotal of Direct Costs and the Overhead
1 Staff costs correspond to costs related to personal resources needed to develop the activities of the project during its lifetime. Calculation of personnel costs: Please calculate the total personnel costs based on hourly rates, using the established and standardised method in your organisation. Please include in your calculation overview also staff costs for project management tasks.

2 Costs related to, for example, the equipment, materials, facilities, data and hardware required to deliver, support, operate the project

3 Other costs include additional costs that need to be covered to fulfill project activities, for example, travel, accommodation, catering, workshops, translations, etc.

Please include travel costs required for the implementation and promotion of your project. Also include travel costs for advocacy work, technical visits and experience sharing in EU and global urban sustainability events (2-3 events per year).

4 Subcontracting refers to specific tasks that are part of the project that may be executed by another person or organisation if the staff does not have all the skills required, where justified and necessary, by means of a contract between the organisation and a subcontractor. Subcontracting costs means the amount to be paid to any subcontractor hired by your organisation for the purpose of the project, including labor and non-labor costs.

5 Overhead (25% on personnel costs)
Attach a file with a detailed timeline and budget of the project. Attach any other relevant files with information about the financial requirements of your project (.xls ) - name each file clearly.*

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3.7 Project SWOT Analysis
Strengths*

0/100
Weaknesses*

0/100
Opportunities*

0/100
Threats*

0/100
If needed, please add a 1 page file relevant to the SWOT Analysis

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Submitted by*
Email address: *
example@example.com
ICLEI respects the privacy of all applicants and ensures that any personal data that we collect is processed in a secure, responsible manner. ICLEI only collects personal data that we need in order to operate and administer the Action Fund. We are using Jotform to collect the data, with which we have a data processing agreement. See here for more information on Jotform’s data protection policy. For more information about ICLEI Europe’s data protection policy, click here.
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PART I - ORGANISATION INFORMATION

PART II - PROJECT INFORMATION

PART III - PROJECT PLANNING AND KEY ACTIVITIES