The Cackling Hens Craft Fair 

Fall 2026

Event Information

Carol Newby and Andrea Miller are the only contacts for this event! 

Dates:   Saturday, September 19, 2026

Times: 10 am-4pm

Location:  Highland Park Ruritan Club

Registration Deadline:  August 1, 2026 (unless filled)

You will receive a confirmation email once form is received and in this email will be all pertinent information pertaining to vendor fees.

      *This is a NO-Refund/non-credit event and will be held rain or shine.*

** Vendor booths are filled once payment is received, not when registration form is accepted.**

Vendor fee includes venue, advertising for event through various outlets, attentions grabbers, signs, and anything we think would make the event a success.

~You, the vendor, will be responsible for providing you own booth set up. ie: canopy, tables, chairs, weights for canopy, decor, any displays or such like you would need to sell at your booth. Please remember you have a limited amount of space so please plan accordingly.

~We sell rent booth space based on your craft(s) and once a craft category reaches our limit then we will no longer accept any crafts in that category.

**Our preferred communication is email.

If you have any questions or concerns, please contact us via email at cacklinghenscraftfair@yahoo.com

THESE CATEGORIES ARE FULL. 

 

-Author

-Baked Goods

-Beaded keychain

-Beaded pens

-Beaded wristlets

-Books

-Candles

-Crochet

-Glass

-Home Decor

-Jewelry 

-Sewing

-Soap

-Tumblers

-Woodwork

 

*Colorstreet

*Mary Kay 

*Tupperware

*Window Works

*Norwex

*Bow Life, LLC 

 

 

PAYMENT INFORMATION

Once we have received your registration form, we will send an acceptance email with vendor payment information.

 

*Your booth space is NOT guaranteed until payment is confirmed via email from us,

We will send the payment confirmation email (once received) and that will serve as receipt.

RULES AND REGULATIONS

**No Refunds of Registration fees or credits given to another event.

**NO Rain Date (we reserve the right to make changes if necessary)**

** Please DO NOT create you own "FB event" using the Cackling Hens info, share our FB event instead to avoid confusion. We had an incident where someone made an event and then canceled it and people thought it was cancelled completely.

Set up and Check-In: Saturday, September 19th, 2026 starting at 7:30am. Must be open for sales starting at 9:45am. We always have early birds! Our Spring event had people coming as early as 8am.

*You must provide your own tables, chairs, and canopies, anything pertaining to your set up.

*Breakdown is at 4pm on September 19th, 2026, unless of course there is an emergency or you completely sell out and have no product left to sell, but please let us know.

*Please do not start clean up until all patrons have left the area. This is for safety reasons.

**No Driving on the fairground/vendor area.

** This is a NON-SMOKING venue! There should be no smoking/vaping in the event/vendor/customer area. You will be asked to leave, no refund, and will not be able to participate with us in the future.

1. Anyone you have with you will also have to sign a Hold Harmless Agreement on the day of the event. We will send an email with QR code for them to fill out and have it at check in.

2. All Vendors MUST have their cars moved to the designated parking area as soon as unloading is complete. Please do NOT park in customer parking. We understand not wanting to walk but if we don't have parking for customers then think how it will affect your sales and those of your fellow vendors. We do not want to exclude anyone from future events because of this.

3. You are responsible for all your helpers understanding these rules. 

4. You are expected to keep the area around your booth clean and litter-free. 

5. Venders are responsible for their own tables, chairs, and canopies. You are encouraged to protect your merchandise in case of rain. You must secure your canopy and mark all poles and lines. A 10lb minimum is required (per canopy leg).

6. No one is permitted to sell items that are illegal and *We reserve the right to remove inappropriate items, no refund of fee 

7. No drugs or alcohol, vape or vape products, cbd or medical products are permitted at the fair.

8. No flea market, yard sale, or used clothing items allowed 

9. No bikes, scooters, skateboards, or roller skates on the grounds 

10. NO animals, except for service animals that are medically necessary are permitted, they must be on a leash and the owners must clean up after the animal. The owners are responsible for any harm done to anyone or anything.

11. Mark tent ropes/stakes for public safety 

12. NO Rain Date 

13. We will have designated parking areas.

14. We reserve the right to accept or decline any registration form.

CUSTOMER INITIATIVE 

This will be our 4th event of offering COOP Bags.

COOP Bags are little goody bags that we make up and offer free to the first 50 customers, as an incentive for them coming. We ask that you, the vendor, donate a coupon or trinket from your booth to put in the bag.

We suggest using a business card with a % or $ off amount, a small trinket, or a sample product from your booth.

We have had great feedback from many of our vendors saying that offering the coupon helped their sales and that they offered the coupon all day, not to those who just received the COOP bag.

More info will be given with acceptance e-mail.

CACKLING HENS CRAFT FAIR 

HOLD HARMLESS AGREEMENT

 

*Required to participate in the Cackling Hens Craft Fair 

By submitting these forms you, the vendor, acknowledge that you have read, understand, and agree to abide by the information outlined on the vendor information pages. You, the vendor, agree to participate as an Independent vendor and keep harmless: 

1. The Highland Park Ruritan Club, its officers, members, employees, volunteers, and agents 

2. The Cackling Hens Craft Fair, its officers, members, employees, volunteers, and agents 

Against any and all costs, claims, damage costs, and attorney fees or damages arising from our participation in any of the Cackling Hens Craft Fairs.

 

*Each person who is going to come with you and participate as a volunteer/worker for your booth space is required to sign a Hold Harmless Agreement. We will email a QR code for the HHA for your helpers and also have one at check in.

**By submitting the registration form, you are agreeing to the Hold Harmless Agreement as stated above and to the rules and regulationsin the registrationforms. **

 

You will receive a invoice for payment from cacklinghenscraftfair@yahoo.com ONLY, Please do not respond to anyone other than the email above.