After Action Review FY'24 (Academic Year 2023-2024)
Please submit your after action review for your GAPSA-funded event here. Submit one form for each event. The purpose of this form is to ensure that events are reconciled for attendance, financial expenses and revenues, and compliance with GAPSA policy. Groups will not be able to receive additional GAPSA funding without completion of AAR for their past events. If you have any questions, please contact us at gapsa.finance@gapsa.upenn.edu.
Group Name
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Please select all funding sources used for expenses related to this event.
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GAPSA Executive Board
GAPSA G12 Allocation
Lending Vehicle
Empowerment Fund
Student Group Event Fund (SGEF)
SGEF-Green Leaf
Academic Events Fund (AEF)
Community Outreach Fund
Interschool Partnership Fund (IPF/APF)
Discretionary Fund
Synergy Fund
Pilot Fund
Sponsorship
Revenues
Other
GFAC Registration Number
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Provided to group's president or treasurer
If you haven't already registered, please do so at:
https://form.jotform.com/232917083114149
Submitter Name:
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E-mail:
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submitter@upenn.edu
Position/Title in Group
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Which Chair?
President
Executive Vice President
Finance (VPF)
Fund Management
Professional Council
Research Council
IDEAL Council
Equity and Access
External Affairs
International Affairs
Student Wellness
Logistics (Operations)
Alumni Relations
Public Relations (Communications)
Social Programming (Programs)
Cultural Programming (Programs)
Academic Programming
School Affiliation
*
Annenberg School for Communication
Arts and Sciences (SAS)
Liberal & Professional Studies (LPS)
Carey Law School
Dental Medicine
Education (PhD and Masters)
School of Engineering and Applied Sciences - Masters
School of Engineering and Applied Sciences - PhD
Perelman School of Medicine - MD, Masters
Perelman School of Medicine - PhD
School of Nursing - PhD
School of Nursing - Masters
School of Social Policy and Practice
Veterinary Medicine
Weitzman Design
Wharton-WGA
Wharton-WDC
Award letter number from your GAPSA award letter / or GAPSA Executive MSG line item?
Name of Event(s) or Program
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Description of Event / Program
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Start Date of Event:
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Month
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Day
Year
Date Picker Icon
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Hour
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10
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Minutes
AM
PM
AM/PM Option
End Date of Event:
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Month
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Day
Year
Date
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2
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4
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:
Hour
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10
20
30
40
50
Minutes
AM
PM
AM/PM Option
How much were your total actual costs?
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How much was used from the Discretionary Fund for this event?
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How much was used from the Synergy Fund for this event?
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How much was used from the SGEF for this event?
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How much was used from the SGEF-Green Leaf for this event?
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How much was used from the Academic Events Fund for this event?
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How much was used from the Community Outreach Fund for this event?
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How much was used from the Empowerment Fund for this event?
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How much was used from the GAPSA Exec Board for this event?
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How much was used from the Interschool Partnership or Affinity Partnership Fund for this event?
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How much was used from G12 Allocations for this event?
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How much was used from Pilot Funds for this event?
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How much was used from Lending Vehicle for this event?
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How much was used from other funds?
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Did you earn or attempt to earn revenue for this event?
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Yes
No
How much total revenue were you expecting? (I.e. ticket costs. Do not include GAPSA award amount.)
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How much was your actual total revenue?(Do not include GAPSA award amount.)
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List the Eventbrite ID associated to the event
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How many total attendees were you expecting?
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How many total attendees actually participated?
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Transfers of Funds
Did you transfer funds to another group to cover expenses for this event?
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Did you receive funds from another group?
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Does your group have a 26 digit budget code to receive funds?
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Yes
No
Please insert your 26 digit budget code for transfer.
*
If you do not have a 26 digit budget code, can you borrow one from your school's regional business office or student government?
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Yes
No
Please submit an Excel document with the names of attendees and their school affiliation.
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Browse Files
.xls, .xlsx,.csv accepted
Cancel
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Please submit an Excel document with your proposed and actual budget and revenues, including how GAPSA funds were utilized.
*
Browse Files
.xls, .xlsx,.csv accepted
Cancel
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Please submit photos displaying the GAPSA logo featured at your event.
Browse Files
Cancel
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Please submit a screenshot of the GAPSA newsletter featuring your event.You may view archived copies of the Newsletter at: http://www.gapsa.upenn.edu/newsletter-archive
Browse Files
Cancel
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What worked well about the event? What could have been better?
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How did using this funding benefit graduate students?
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Submit
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