VLL Engagement Form

Confirmation of Engagement Details for His Majesty’s Vice Lord-Lieutenant of Bedfordshire
The Vice Lord-Lieutenant is attending your event as a representative of His Majesty The King, and therefore certain protocols must be observed.

By completing this form you are agreeing to strictly adhere to the protocol sent by the Lieutenancy Office. You will be asked to acknowledge that you have read the protocol - please remember that the Vice Lord-Lieutenant is attending your event as a representative of His Majesty The King, and therefore certain protocols must be observed. If they are not, we may have to review attendance at future events.

This form should be returned no later than 10 days before the engagement.
Name of the Organisation*
Please, enter the official name
What is the event*
Please, enter short description
Date of event*

DayMonthYear
Date
Official start & end time*

Start time

to
until
End time
Arrival time for the Vice Lord-Lieutenant*

Arrival time
Venue of event*

Street Address

Street Address Line 2

TownCounty

Post Code
Location of RESERVED parking spot*
Please, be informed that a parking space for the Vice Lord-Lieutenant should be reserved as close as possible to the venue
Once parked, please state the exact arrival point for the Vice Lord-Lieutenant*
This is particularly important if there is more than one entrance to a building or ground

It is usual for the Vice Lord-Lieutenant to be received at the entrance of the venue by the host and/or the senior person present. This is always helpful, ensuring they are not searching for the host or location, and allows an introduction away from the main event.
Provide details of person greeting the Vice Lord-Lieutenant and their role (This should be the host, as it would be if The King were attending)*

First NameLast Name
Role:
Host phone number*
Host e-mail*
Main contact details (If different to the host details)

First NameLast Name
Main contact phone number
Main contact e-mail
Emergency contact number on the day*
The telephone number should be monitored at least up to the time of the Vice Lord-Lieutenant’s actual arrival, in case of delays. (A mobile number is preferred).

Media and Social Media
Will a photographer or media be present? (please, specify what media exactly)*

NoYes (please specify below)
Please ensure that any persons shown in photographs and videos have given their permission for their image to be shared on social media. Safeguarding should be considered at all times when children and vulnerable adults are involved in an event.
I agree to send images of the event to the Lieutenancy Office to be shared on their social media platforms?

YesNo
Do you give permission for any photographs or video taken by the Vice Lord-Lieutenant to be used on social media?

YesNo
Social Media: Please tell us the key message for the event. Please provide any hashtags, usernames or key words that we can include in any posts.
Providing these details does not guarantee the Lord-Lieutenant's office will post about this event and the post may not be created immediatley.

Please provide any images to lord.lieutenant@centralbedfordshire.gov.uk

Please note our social channel handles:

X (Formerly known as Twitter) - @LLieutenantBeds

Facebook - @BedfordshireLieutenancy

Instagram - @Bedfordshirelieutenancy

LinkedIn - @The Office of the Lord Lieutenant of Bedfordshire

YouTube - @lord-lieutenantofbedfordsh8148
Where appropriate the Vice Lord-Lieutenant will be accompanied by either their spouse, a Deputy Lieutenant or Cadet. If the Vice Lord-Lieutenant feels the event would benefit from additional guest(s) the Lieutenancy Office will notify you ahead of time.

For Office Use Only
When the Vice Lord-Lieutenant attends your event, they attend as a representive of His Majesty The King.

Please ensure you have read and understood the protocol document sent by the Lieutenancy Office. Click here for a copy of the Vice Lord-Lieutenant's Protocol.

If you have any questions or feel your organsation is unable to adhere to protocol, please let us know via lord.lieutenant@centralbedfordshire.gov.uk
I have read and understood the relevant protocol document sent by the Lieutenancy office?

YesNo
Will a cadet be attending?

YesNo
Cadet Details
Does the cadet have medical details?

YesNo
Should be Empty:

Confirmation of Engagement Details for His Majesty’s Vice Lord-Lieutenant of Bedfordshire

Details about the event

Media and Social Media