Scouts Aotearoa ATL@S Voyage Application and Consent form

Please note that in the interests of the safety of all involved, any life-threatening conditions, and other general illnesses may have to be made known to our staff or other participants. Please be assured that the participant's physical and emotional well-being remains of paramount importance to us at all times.

Please read our terms and conditions below before completing the following section.

• We collect your personal information, or the personal information of your son/daughter/child, in line with the purposes detailed below.
• Any and all disclosure of personal information under this document is voluntary.
• If information is not provided the NZ Sailing Trust may refuse to provide its services.
• We collect your information for the following purposes:

• Processing your consent form and group booking forms;
• Assessing whether to provide our service to you, including accepting or refusing your attendance on our sites at any time prior to or during the provision of our services;
• Billing you or another party for our services;
• Processing transactions related to the purchase of merchandise;
• Informing our staff of the individual needs and abilities of our customers;
• Complying with any legal or regulatory requirement on us including requirements in relation to any legal proceedings, crime, fraud, and the detection and prevention of such;
• In the case of emergency, enabling our staff to make informed decisions to respond to our customer’s particular needs, including contact emergency contacts and/or requiring other urgent medical care;
• Dealing with requests, enquiries or complaints and other customer care related activities;
• Preparing our activities and services generally and customising your experience on our sites;

For general administrative and business purposes;

• The intended recipients of the collected information are the NZ Sailing Trust and it’s staff and Scouts Aotearoa;
• All information is collected by the NZ Sailing Trust and held at our address at 21 Taylors Road, Morningside, Auckland;
• You are entitled to request to access or correct your personal information in accordance with the Privacy Act 2020

To be read and signed by the parent/caregiver of the participant AND the participant.

Sailing on our racing yachts can be a challenging activity depending on the conditions, and has a degree of inherent risk that will be managed in accordance with the Trust's risk management procedures, participants should be aware and accept responsibility for these risks.

I understand my son/daughter/child will be briefed with these safety procedures on boarding the vessels.

The skipper is legally responsible for the safety of the boat and all the people on board, and is also responsible for complying with all the relevant rule and regulations. For the safety of everyone on board, all paricipants must adhere to the skipper's instructions.

I agree that my son/daughter/child will accept responsibility for observing all safety procedures (including wearing of safety clothing and equipment), obey all instructions and using equipment in a proper manner.

The NZ Sailing Trust and Scouts Aotearoa are not responsible for any injury to passengers or damage to property for any cause whatsoever.  Participants with medical conditions will be accepted at the discretion of the skipper. I understand that the NZ Sailing Trust/ Scouts Aotearoa does not accept responsibility for loss or damage to personal property and that it is my responsibility to check my own insurance policy.

I know that my son/daughter/child will be able to ask any questions of the NZ Sailing Trust/ Scouts Aotearoa about the activities they will be involved in to gain a better understanding of the risks involved. I recognise that participation in such activities is voluntary and not mandatory through a ‘challenge by choice’ philosophy. I understand that my son/daughter may withdraw from an activity if they feel at risk.

The NZ Sailing Trust reserves the right to return to Auckland rather than complete the sailing if safety of the crew or the vessel is unduly compromised due to weather or other circumstances.

To be read and signed by the Legal Guardian of the youth participant named on this form, agreeing to the medical consent, and acknowledging the risks and the privacy terms and conditions.

Refunds / Cancellations

●  If for some reason, we have to cancel or change your event or we are unable to provide the event in the manner promoted for reasons outside of our reasonable control (including, but not limited to, any act of god, fire, natural disaster, disease, epidemic, pandemic, or because of any government order, shut-down or regulation (each a “Force Majeure Event”)), we will not be responsible to you for any cancellation, postponement or change of the event. We may also restrict participation in the event where we are required to do so as a result of public health or other similar requirements in connection with a Force Majeure Event. If a Force Majeure Event occurs or the effect of a Force Majeure Event continues, we will use reasonable efforts to provide an alternative event where possible, and we may amend or cancel your booking. We will not be liable for any losses you suffer as a result of any such cancellation, postponement, change of event (including any change in requirements for participation) or any restriction on participation. We will continue to meet our requirements under any applicable consumer law.

● Cancellation by individuals within six weeks of the voyage is non- refundable, unless that voyage can be re- allocated to another participant and are made at the discretion of the Trust and Scouts Aotearoa less a $250.00 admin fee.

Travel to and from the yacht

Travel to and from the yacht is the responsibility of the individual and is not included in the voyage fee.
Six weeks out from the voyage, we will ask for travel arrangements so we can connect young people if arriving at the airport etc at similar times so they can travel together to the ship which is located in downtown Auckland at the Viaduct Harbour.

Your data and payment information is safe and secure through this encrypted form.

Your payment details are processed via secure payment and by signing you agree for the total amount to be billed to your account.

Please sign below to acknolwedge you have read this and agree to these terms.

I understand and agree that any feedback of the journey, group stories, videos or photographs may be used in publications associated with the NZ Sailing Trust, ATL@S and Scouts Aotearoa.

Publications may include Trust and Scouting newsletters, annual reports, websites, social media and in the media.