Rental Request Form
We look forward to assisting you with your event request. Your submitted request will be reviewed by our team and is not confirmed until you sign a rental agreement/contract.
Client Contact Information
Client Name
*
First Name
Last Name
Client Title
*
Your Organization
*
Phone Number
*
Best phone number to contact you.
Email
*
example@example.com
Your Organization's Website
*
Contract Signee Information
Signatory/ Signing Authority
*
Signatory Email
*
example@example.com
Authorized financial decision makers. (In addition to signing authority).
First and Last Name:
Event host organization(s)
(If different from client contact details above)
What is your organizations designation?
*
Please Select
ASU Student Organization
ASU Affiliate
Private Organization
Non Profit
Are you associated with the ASU President's Office?
*
YES
NO
Are you associated with Sun Devil Athletics?
*
YES
NO
Organization Address Billing
*
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Please Select
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
The Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bosnia and Herzegovina
Botswana
Brazil
Brunei
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos (Keeling) Islands
Colombia
Comoros
Congo
Cook Islands
Costa Rica
Cote d'Ivoire
Croatia
Cuba
Curaçao
Cyprus
Czech Republic
Democratic Republic of the Congo
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Ethiopia
Falkland Islands
Faroe Islands
Fiji
Finland
France
French Polynesia
Gabon
The Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
North Korea
South Korea
Kosovo
Kuwait
Kyrgyzstan
Laos
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macau
Macedonia
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Nagorno-Karabakh
Namibia
Nauru
Nepal
Netherlands
Netherlands Antilles
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
Turkish Republic of Northern Cyprus
Northern Mariana
Norway
Oman
Pakistan
Palau
Palestine
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn Islands
Poland
Portugal
Puerto Rico
Qatar
Republic of the Congo
Romania
Russia
Rwanda
Saint Barthelemy
Saint Helena
Saint Kitts and Nevis
Saint Lucia
Saint Martin
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Slovakia
Slovenia
Solomon Islands
Somalia
Somaliland
South Africa
South Ossetia
South Sudan
Spain
Sri Lanka
Sudan
Suriname
Svalbard
eSwatini
Sweden
Switzerland
Syria
Taiwan
Tajikistan
Tanzania
Thailand
Timor-Leste
Togo
Tokelau
Tonga
Transnistria Pridnestrovie
Trinidad and Tobago
Tristan da Cunha
Tunisia
Turkey
Turkmenistan
Turks and Caicos Islands
Tuvalu
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Vatican City
Venezuela
Vietnam
British Virgin Islands
Isle of Man
US Virgin Islands
Wallis and Futuna
Western Sahara
Yemen
Zambia
Zimbabwe
Other
Country
Your Advisors Name
*
First Name
Last Name
Advisors Email
*
example@example.com
Please provide the following information:
*
Type your response below:
Department / Organization/Individual
Cost Center:
Program Code / Gift / Grant:
Spend Category:
Additional Work Tag:
What is the budget for your event?
*
Enter a dollar amount
Will you sell tickets?
*
Yes
No
Will you sell merchandise?
*
Yes
No
Event Details
Name of your event
*
Event START date
*
-
Month
-
Day
Year
Date (select first preference)
Event END date
*
-
Month
-
Day
Year
Date (select same date if single day event)
Is your date(s) Flexible?
*
Yes
No
If yes, please list alternative date
Preferred event venue
*
Please Select
Sun Devil Stadium
Coca Cola Sun Deck
San Tan Ford Club
Lagunitas Lookout (formerly Upper East Sideline Club)
Coach's Club
Legends' Club
Hobbs Club
Desert Financial Arena
ASU Arboretum
I am open to suggestions
Anticipated Attendance
*
Client Arrival Time:
*
Minutes Minutes
AM
PM
AM/PM Option
Doors Open Time
*
Hour Minutes
AM
PM
AM/PM Option
Program Start Time
*
Hour Minutes
AM
PM
AM/PM Option
Program End Time
*
Hour Minutes
AM
PM
AM/PM Option
Client Out of Building Time
*
Hour Minutes
AM
PM
AM/PM Option
Public/private?
*
Open to the public
Private event
Description of your event:
*
Production
Production Elements Needed:
*
None
Music (iPad with Spotify)
Presentation (slides/images/video)
Production computer (for slides/images/video)
Microphones
Hybrid/Zoom guests
Live camera production
Video recording
Live streaming
Slides/images to stadium video & ribbon boards
Video/production on stadium video boards
Stadium-wide music and/or welcome message repeating at gates
85” horizontal display
Pipe & drape
Power strips at tables
4’ x 8’ stage
8’ x 32’ stage
Lectern
Any Production comments or questions:
*
Operations
Description of equipment/furniture needs:
*
Will any VIP's or Government Officials be presenting or attending?
*
Yes
No
Unknown
Name of VIP or Official?
*
Will ASU President Dr. Crow be attending or speaking?
*
YES: Speaking
YES: Attending
NO
Will this event include public media coverage?
*
Yes
No
Will this event be serving alchohol?
*
Yes
No
Type of Bar
*
Please Select
Open Bar
Cash Bar
Ticket Bar
Will persons under the age of 21 be in attendance?
*
YES
NO
Will persons under the age of 18 be in attendance?
*
YES
NO
Will this event include Drone usage? (Drone is provided by the client).
*
Yes
No
Will this event include Sparky presence?
*
Yes
No
Submit Request
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