Community Facilities Casual Booking Form Logo

  • Community Facilities Booking Form

    Please submit this form to request a booking at one of Council's Community Facilities

  • Please select the Community Facility you wish to book:

  • Before moving to the next page, please check the availability of the facility via the following online calendars (this will open a new tab):

     

    Echuca East Community Facility

    Tongala Shire Hall

    Landsborough St Community Centre

  • You have selected {communityFacility}. Please ensure you have checked it's availability on the previous page before requesting date/s and times.

    Further information on Council's Community facilities can be found on our website https://www.campaspe.vic.gov.au/Recreation-events or by contacting Customer Service on Ph 1300 666 535

  • Submitting this form does not guarantee a booking and all booking requests are subject to review and approval as confirmed in writing by Campaspe Shire Council. In making this application it is hereby acknowledged that I/we have read, understood and agree to comply with the "Conditions of Use" provided. I/we agree that no use of the facility will be made until such time as a copy of the Certificate of Currency for insurance is provided where required. I/we agree that I am/we are liable for the cost of repair for any damages caused during the hire period. Any breach of the Conditions of Use will result in the loss of bond paid.

     

  • Section A: Booking Details

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  • Start/Finish times must allow for set up and pack up time for your booking/event.

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  • If alcohol is being consumed at your event, a Temporary Limited Liquor Licence may be required. For information on Liquor Licensing you can contact the Victorian Commission for gambling and Liquor Regulation on Ph 1300 182 457 or at http://www.vcglr.vic.gov.au/

    Hirers need to register their event with the local police and complete a PartySafe Form.

    If required, a copy of your liquor licence and PartySafe Forms must both be attached below.

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  • Section B: Contact Details

    The Contact Person provided will receive all communication regarding this booking. Please ensure correct email and phone numbers are provided.

  • Invoice/Payment Details

    Invoices (if applicable) will be sent to the contact listed below

  • Section C: Insurance, Fees & Charges

    Note that if your equipment remains at the facility overnight preventing use by other groups (for example if you set up for an event the day before) you will be charged for this usage. Depending on the nature of the booking, some events at the community facilities may include a charge for utilities such as lighting costs. If you are unsure about the cost of your hire please speak to Council staff.

  • Tongala Shire Hall & Landsborough St Community Centre Fees & Charges:

    Casual hall hire $17.00 per hour (max $200 per day)
    Kitchen hire (Tongala only) $37.00 per use
    Regular hire (6 or more bookings)  $8.50 per hour (max $100 per day)
    Bond (events without alcohol)  $210.00
    Bond (events with alcohol) $440.00

  • Echuca East Community Facility Fees & Charges:

    Casual hall hire $24 per hour (max $200 per day)
    Kitchen hire $58.00 per use
    Functions (with alcohol)  $290.00 per day
    Training, Conference and community activities (not for profit organisations) inclusive kitchen $106.00 per day
    Training, Conference (for profit organisations) inclusive kitchen $369.00 per day
    Bond (events with alcohol) $500.00

  • If you have Public Liability Insurance, please attach a copy of your Certificate of Currency below, which confirms your insurance policy is in force for the duration of use. Commercial hirers shall maintain during the currency of each hire a public liability insurance policy to the value of at least $20,000,000 in the names of the hirer and noting the Campaspe Shire Council as Principal (this is a simple matter of contacting your insurer who will issue you with a certificate at no charge).

    Schools belonging to the Department of Education are not required to provide a copy.

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  • Please note that if over 100 people will be in attendance, or if specific infrastructure is required, please check the ‘Event Ready Reference’ – located on the events page of the Council Website at www.campaspe.vic.gov.au prior to completing this form. The hirer will need to determine if the nature of the hire is classed as an ‘Event’. If so, there are specific requirements that need to be met. Eg a POPE (Places of Public Entertainment). Information on POPEs can be found on the Council website at www.campaspe.vic.gov.au/discover/events-2/event-planning-and-permits/.

    As part of council's commitment to environmental sustainability, all events held on council owned or managed land are required to meet a minimum Star 1 Waste Wise rating. Events that are Waste Wise support recycling and minimise waste sent to landfill. For more information on waste wise event planning please visit Council's Website www.campaspe.vic.gov.au

  • Echuca East Community facility

    Access Conditions

    The responsibilities of the user requesting access to the Community Facility. By signing this application it is hereby acknowledged that I/we have read, understood and agree to comply with the "Terms and Conditions for Access Control" provided herein.

    TERMS AND CONDITIONS FOR ACCESS CONTROL

    1. Pin Codes will allow access to the front entrance. 

    2. The user issued a pin code understands they are issued for the sole use of the authorised person only.

    3. The user will not allow any other person/s use of the pin codes allocated.

    4. The user will not open the door for other unauthorised users that do not have their own pin code.

    5. The user will not prop open doors as this will activate a security alert for which the organisation will be liable for costs incurred.

    6. The user will only access the facility for the duration of the approved booking times as per their application and schedule of use.

    7. Any request to change access already approved must be submitted to Council staff by contacting Ph 1300 666 535 (allow 2 business days for changes to be made).

    8. Any additional bookings dates/times must be submitted via online booking system at https://www.campaspe.vic.gov.au/live/recreation/recreation-reserves-and-stadiums/ 2 days prior to requested date.

    9. An allowance of 20 minutes prior and post booking times will be in place. Following this a silent alarm will activate.

    10. For any security alarms activated due to incorrect/unauthorised access, the user or organisation will be liable for costs incurred.

    11. The user will not leave pin codes stored in or around facility.

    13. The user must report to Council staff immediately any instance where they believe others may have access to their pin code.

    14. Campaspe Shire Council reserves the right to remove access if they believe the access pin code is being misused in any way or if any fees for facility booking/s are outstanding.

    15. Any unauthorised use will result in the suspension of access without prior notice.

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