Venue Rental Inquiry Form

VENUE RENTAL INQUIRY FORM

Thank you for considering Belmont University as the home for your event!

We look forward to the opportunity to host you. After this request form is completed and submitted, we will contact you with any additional questions and to discuss estimated pricing. Due to our present intake volume, you may experience slower than usual response times. Thank you in advance for your patience as we work as quickly as possible to get to your special occasion.
Contact Information
Primary Contact Name *

First NameLast Name
Primary Contact Email *
Primary Contact Phone Number*
Please enter a valid phone number.
Type of Request*
Name of Organization*
Is your organization a 501c or other tax-exempt nonprofit?*

YesNo
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
How did you hear about Belmont? *
Please specify
Were you referred by a member of the Belmont Community?*

YesNo
Name of Referral*
Event Information
Event Name*
Is this a single or multi-day event?*

Single DayMultiple Days
Date of Event*

MonthDayYear
Date
Event Time *

Hour Minutes

AM/PM Option

to
until
Hour Minutes

AM/PM Option
Start Date *

MonthDayYear
Date
End Date*

MonthDayYear
Date
Alternate Dates*
Description of Event*
Please provide a description of your space needs.*
Estimated Attendance*
What is your estimated budget for this event? *
Is the event ticketed*

YesNo
Does your event require load-in or load-out times?*

YesNo
Will you have catering at your event?*

YesNo
Are you interested in having alcohol at your event?*

YesNo
Are you interested in utilizing the campus dining hall for meals? (Available June and July only)*

YesNo
Are you interested in utilizing on-campus dormitory housing? (Available in June and July only)*

YesNo
Will there be minors in attendance?*

YesNo
Desired Set-Up*
Example: Banquet, Classroom, Reception, Theater, etc.
Equipment Needs*
Example: Tables, Chairs, Audio/Visual, Podium, Lighting, etc.
Additional Information
Participant Information
What are the age groups?

Ages 6-8Ages 9-13Ages 14-17Ages 18+
Dining Hall Usage
Please select which meals your group would like to eat in the dining hall?*

BreakfastLunchDinner
Please provide any additional details regarding dates
i.e. dinner ever night except for check-out date, lunch only on 7/7, etc.
Please note: Each group will be required to complete the Meal Request Form a minimum of 30 days in advance of the event. Final guarantees will be required for meals a minimum of 14 days in advance of the event start date.
Dormitory Housing
How many participants will be staying on campus?*
Residence Hall Preference (select all that apply)*

Suite-StyleApartment-Style
Please identify the desired 2-hour window for check-in and check-out times in the section below. All participants must check in before 11:00 AM CST upon arrival and check out before 12:00 PM CST upon departure. Requests for early arrivals, late departures, and/or extended check-in/check-out times will incur additional charges and will be reviewed on an as-needed basis.

All groups must check out by July 21, 2025.
Staff Housing Dates*
Participant Housing Dates*
Do you have any guests who will require early arrivals or late departures?*

YesNo
Please provide additional details*
Are you interested in providing linens for guests?*

YesNo
Billing

Please provide the billing contact information below if different than the contact information provided above.
Primary Billing Contact Name

First NameLast Name
Primary Billing Contact Email
example@example.com
Primary Billing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Should be Empty:

Contact Information

Event Information

Participant Information

Dining Hall Usage

Dormitory Housing

Billing