Pan African Creative Exchange

Pan-African Creative Exchange (PACE) 2025

Application Form
PACE 2025 will take place within the first two weeks of July 2025 - exact dates will be announced as soon as they become available.

PACE has 3 performance strands (see below for further details ):

Tour-Ready:

The work is up to a 60-minute extract by professional artists and companies (Tour-Ready means that as a company/artist, you have experience of touring and have a product that is artistically and technically ready to share with promoters and which will be prepared to tour).

Work in Progress:

The presentation is up to a 45-minute original piece at a critical stage in its development (Work in Progress means that you as a company/artist have a product in development that is thought through and artistically is ready to share. Although in the initial stages and may need further development, your work is something you are committed to taking on further).

Pitch sessions:

The pitch is where an artist is granted 10 minutes (or 7 minutes in the Speed Networking Pitch Series) to present Tour-Ready or Work-in-Progress projects for which it is not possible for the entire cast/production to travel to South Africa to showcase it live (and so a lead artist pitches the project with video/visual materials) OR artists can present ideas and concepts in the early days of development. (Pitching means sharing video/visual materials and information about Tour-Ready or Work-in-Progress projects that cannot be showcased live OR sharing original ideas that you as a company/artist wish to develop further, but at this stage, the idea is formed, and you can talk about the artistic idea/influences that will lead to final production)

If chosen to be part of PACE, you/your company will be given ONE slot to present your work in the strand that the Selection Committee feels would be best to present your work in. This might be a different strand than you have indicated in your application.

Key Eligibility Criteria:
- Artists whose work responds to contemporary Africa.
- Work must be either tour-ready, a work-in-progress, or a concept in the early stages of development.
- Work must be from artists or companies based on the African continent OR, for a limited number of places, part of the African diaspora.
- PACE recognizes the African diaspora, which includes people of African descent living outside of the African continent, such as in the Americas, Oceania, Asia, and Europe, and has been officially recognized by the African Union (AU) as its sixth African region.
If you would like to discuss your suitability for PACE, please contact us at info@vrystaatkunstefees.co.za

The Application Form:

All artists and companies wishing to participate in PACE must read the Application Guidelines and complete the application form.

The application form is to be signed by the company’s lead individual and submitted to PACE, together with:
- Details of 2 referees who have seen your work and are willing to write a short reference.
- A digital link to a video or photos of your work (Please keep in mind that for performance-based applications, we highly recommend submitting video material of the work so that the Selection Committee can better review your work).
IMPORTANT - PACE does not cover travel, accommodation, or visa costs. Selected artists are required to independently arrange and bear these expenses.

The DEADLINE for receipt of completed applications is 9 September 2024.

The outcome of decisions will be sent to all applicants by 31 January 2025.

Your Proposal

Section 4
24. Please describe the performance or pitch you would like to bring to Showcase. (Maximum 300 words). Please provide video and/or photo links of your work (see below). Please note we can only accept digital files. *
25. You and your work. Please provide general information, history and track record of the company/artist: *
26. Company key personnel. Please provide the name and job title of the key members of your company:*
Name and Job Title e.g. John Doe: Secretary 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
27. Touring history of the company/artist. Please provide information on any touring your company has previously undertaken:*
Name of Project; Approximate Tour Dates; Size of venue to which project toured e.g. Public Art Project; May 16th till June 4th; Small scale 1. 2. 3. 4. 5.
28. How have you developed your show? Please provide a brief description of, e.g. any research undertaken; details of artists you have collaborated with; did another organisation commission the show; did you work with a producer? *
29. Did you receive funding to develop your show?*

YesNo
30. If yes, from whom did you receive funding?
31.Please provide the names and roles of each person involved in presenting work at PACE:*
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Continue if needed Total number of people who will represent your work at PACE:

Technical Information

Section 5
To ensure that we can present the maximum number of companies during PACE we are asking all companies to present an extract of their work of up to 45 minutes maximum. A select few productions will be given the chance to present full tour ready work.
32. How long is your show? How long is the extract you wish to present?*
33. Please provide name and contact details of your key technical person. We will contact your company and technical person should your application be successful to request information on technical requirements for a full technical specification; i.e. sound, lighting, information on time re-quired for get in / get out, number of technical personnel required to support your production in venue
34.1 Full Names:*

First NameLast Name
34.2 Role of the Individual:*
34.3 Mobile Number:*

Country CodePhone Number
34.4 Email:*
example@example.com
35. Please tell us the type and size of venue that best suits your show (see examples below):*

Small Scale (up to 250 seats)Medium Scale (250-600 seats)Large Scale (600+)Outdoor work (Please describe the most appropriate setting)Other

Touring Background and Plans

Section 6
You do not need to complete this section if you are applying to make a pitch.
36. Will this show be on tour during July 2025?

YesNo
37. Will this work have been performed or showcased prior to July 2025?

YesNo
37.1. If yes, please state when and where:
38. What are your touring plans after July 2025?

Costs

Section 7
You do not need to complete this section if you are applying to make a pitch.

PACE will not support the creation, development or rehearsal costs of any projects. We will provide the following, all subject to receipt of technical details and negotiation:
- Venue
- Technique equipment – including sound and lighting
- Artist book
Like all showcase platforms, PACE will not pay for an artist fee.

It is your responsibility to get your company to pay for your travel costs to Bloemfontein.

PLEASE NOTE - PACE CANNOT COVER THE COSTS OF TRAVEL, ACCOMMODATION, FOOD, OR VISAS.

PACE has negoigated discounted accommodation options - for more information see: https://www.panafricancreativeexchange.co.za/getting-here
39. What is your usual fee for presenting this show? Please indicate if this is dependent on funding from any source or touring subsidy
Please provide us with the cost of which it takes to put on your show. Please also provide us with the currency this is in.
40. Is your proposal in any way dependent on raising funds from other sources?

YesNo
40.1. If yes, please explain and give the date when the outcome of the application will be known:

References

Section 8
41. Is there anyone else who we can approach for an opinion of your work? Perhaps a promoter, director or a local authority officer who knows your work?
Reference 1
Full Name(s):*

First NameLast Name
Name of orgnisation *
Position:*
Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Telephone Number:*

Area CodePhone Number
Email Address:*
example@example.com
Relationship to you/your company:*
Reference 2
Full Name(s):*

First NameLast Name
Position:*
Name of orgnisation *
Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Telephone Number:*

Area CodePhone Number
Email Address:*
example@example.com
Relationship to you/your company:*
Declaration

Section 9
Protection of Personal Information and Promotion of Access to Information

We at PACE are committed to being as open as possible. This includes being clear about how we assess and make decisions on applications to PACE and how we will use your application form and other documents you give us.

By signing this application form, you agree to the following:

We will use this application form and other information you give us, including any personal information, for the following purposes:
- to decide whether to invite you to present your work at PACE.
- to provide copies to other individuals or organisations who are helping us assess and monitor the application, including funders, other organisations that award grants. After we reach a decision we may also tell them the outcome of your application and, if appropriate, why your application was unsuccessful.
- to hold in our database and use for statistical purposes.
42. I confirm that, as far as I know, the information in this application is true and correct.*

Tick this box if you agree with the above statement.
43. Confidentiality

Tick this box if you consider that we should treat your proposal as confidential information.
44. Contact (Keeping in touch with you)*

Tick this box if you would like to be kept informed about our activities and if you are comfortable with us sharing your contact details with organizers of arts marketing activities, conferences, and training events.Tick this box if you do not want us to pass your contact details to organisers of arts marketing activities, conferences and training events.Tick this box if you do not want us to keep you informed of our work
45. Disability: Please describe any disability access requirements that you or anyone in your company require.*

Supporting Evidence

Section 10
To assist in the selection process, please share evidence of your previous work, such as short video clips or sound recordings. Please note that applications that include video links of the proposed work or prior productions tend to be more successful. We highly encourage you to provide video links from platforms such as YouTube or Vimeo

All supporting materials – videos, photos etc. that give us an indication of your work must be included as a digital file with your application form.

Please provide timecodes for each video link, which will greatly assist the selection panel in their evaluation process, especially for longer videos.
46. Please list the support material - digital files only.*
Add each file on a new line
47. Add Attachments:

Browse Files

Cancelof

Signature:

Clear
Date:
THANK YOU FOR TAKING THE TIME TO COMPLETE THIS FORM

AFTER SUBMIITING YOUR APPLICATION

You ought to recieve a confirmation email from Jotform with the subject "We have received your response for PACE 2025 Application Form"? If you have, it means that your application has been received. If you do not receive this email, please contact the PACE team at info@vrystaatkunstefees.co.za

All applicants will be informed of the outcome by 31 January 2025.
Should be Empty:

Pan-African Creative Exchange (PACE) 2025

Contact Details

Region

About Your Work

Your Proposal

Technical Information

Touring Background and Plans

Costs

References

Declaration

Supporting Evidence