1. Alef Trust undertakes to make available the learning resources and support required to allow the student to complete their programme of study. Details of the support provided within each area of study are given in the Professional Certificate Programme Guide. It is the student’s responsibility to ensure that they access this support and the resources as appropriate.
2. Successful applicants are required to pay a non-refundable deposit of 200 GBP within one month of receiving their letter offering them a place on the programme. The deposit will be deducted from the first instalment of the fee payable for the programme. Alef Trust will invoice students prior to the start of the programme, with an option to pay in 2 instalments. The first instalment (half of the total price) will be due prior to the February start date and the second payment will be due no later than 1st September. In demonstrated cases of financial need, an application can be made to pay in more than two instalments. In this case the first instalment will be due before commencement of the relevant programme. All instalments will need to be paid by September 1 in the year of attendance. Failure to pay subsequent instalments will result in the disabling of passwords and usernames for electronic learning resources.
3. All students will have access to electronic learning resources, including a collaborative learning environment (CLE) until the end of the programme. Access to these resources is dependent upon the student conducting themselves in a respectful and supportive manner to other members of their online learning community.
4. The CLE is a closed learning environment. It is the responsibility of each member of the learning community to maintain this environment. Usernames and passwords assigned to students for electronic resources are for the use of that student only and must not be passed to any other person in any circumstance. Failure to comply with this condition can result in the withdrawal of such resources.
5. If a student decides to leave their programme of study prior to its completion, then Alef Trust must be informed by email or letter sent to the Programme Leader, Gabriel Fernandez Borsot, and copied to the Registrar. Verbal notification will not be sufficient. This requirement comes into effect as soon as an application form has been received from the student. The financial consequences of withdrawal depend on the timing of the student’s decision to withdraw, as follows:
5.1. All students have the right to cancel their agreement to take up the offer of a place on the programme of study within 14 calendar days of receiving Alef Trust’s confirmation of their place by email. There is no requirement to provide reasons, and the student will receive a full refund of any fees paid or a waiver of any fees the student had been liable to pay for the programme of study.
5.2. If the student informs the Programme Leader and Registrar of their intention to leave the programme after 14 calendar days of receiving Alef Trust’s confirmation of their place by email and prior to the start date of the orientation period, he student will receive a full refund of any fees paid less the 200 GBP of the deposit.
5.3. If the student informs the Programme Leader and Registrar of their intention to leave the programme during the orientation period (before the first module of the curriculum starts) or within the first 14 calendar days of activity of the first module of the curriculum, the student will receive a full refund of any fees paid, less 500 GBP (corresponding to administrative expenses incurred by Alef Trust).
5.4. If the student informs the Programme Leader and Registrar of their intention to leave the programme after the first 14 calendar days of activity of the first module of the curriculum and before 1st September of the calendar year in which they commenced studying the programme, the student will be liable for 50% of the full fee for the programme of study. This applies also to those students with a customized payment plan: if at the moment of withdrawing they have not paid the 50% of the full fee for the programme of study they will have to pay the remaining amount to complete the 50%.
5.5. If the student informs the Programme Leader and Registrar of their intention to leave the programme after 1st September of the calendar year in which they commenced studying the programme, the student will be liable for the full fee for the programme of study.
6. If a student is unable to complete a module or programme of study due to adverse personal circumstances beyond their control (such as serious prolonged illness or an unpredictable change in economic circumstances), the student may request a Leave of Absence (LOA): suspension of studies and re-enrolment in the programme of study in the following academic year. All decisions regarding LOAs and re-enrolment will be made on a case-by-case basis and students have no warranty that their LOA request will be accepted. All circumstances will be carefully studied, and generally Alef Trust discourages students about interrupting their studies. Be aware that LOAs are subject to the following financial and academic conditions:
6.1. In order to qualify for a LOA, the student must have made all outstanding payments due as agreed. No further payments will be due until one month prior to that start of the new programme the student will be joining, moment in which the student will be required to pay a deposit, refundable against the fees that will become due when they commence the year of study. This deposit is to secure a place in the new cohort of students. The amount of this deposit will be indicated in the LOA request application and may vary, but an indicative quantity would be 200 GBP. The payment of the deposit should be made one month before the start date of the new intake of the certificate programme. At that time, Alef Trust’s staff will contact the student and provide specific instructions concerning this matter and any other applicable registration requirements.
6.2. In any case the amount of the deposit will never be higher than the total balance due when the student resumes studies.
6.3. The returning LOA student will be liable to pay fees at the rate payable by the cohort of students they are joining. Fees paid in the year in which the student took the LOA will be credited against the new due amount. If the Alef Trust increases the certificate programme fees during the period of the LOA, the returning student will be charged at the new rate. This charge will be calculated in proportion to the number of modules the student will take with the new cohort. If the student takes three modules, the charge will be 100% of the fees increase, if two modules 67%, if one module 33%.
6.4. If the student had already paid all fees in the year in which the student took the LOA, the deposit will be just the difference between the paid amount and the fees for the new intake of the certificate programme (if the fees for the new intake are higher).
6.5. The remaining fees after having paid the deposit (including any pending instalment from previous years, plus the fees increase in case there is one) will have to be paid prior to the date the student will resume studies.
6.6. During the LOA the student’s learning process will be suspended and the student’s access to all online resources of the programme will be suspended. The student will maintain access to Alef Trust’s Online Community. Alef Trust encourages students in a LOA to continue their participation in the community during their LOA.
6.7. All marks obtained prior to the Leave of Absence will be retained/carried forward to the next intake of the certificate programme. In certain circumstances, where there are linked assessments, or group assignments, it may not be appropriate to carry marks forward. This will be determined on a case-by-case basis.
7. Access to the online collaborative learning environment (Canvas): students will have access to the online collaborative learning environment until the official end date of their programme. However, if a student extends their learning process beyond that date, then it is the student’s responsibility to extract all the necessary files and information to continue their learning process in direct communication with the programme leader, outside of the online collaborative learning environment.
8. Certificate Award: Students will be awarded a Professional Certificate for their studies issued by Alef Trust. To achieve the certificate, students must demonstrate their learning efforts and progress by fulfilling the programme attendance and assignment requirements. This certificate does not convey university credit.
For those applying for the Certificate in Transpersonal Coaching Psychology, note that certification is awarded by Alef Trust upon successful completion of the learning tasks (such as forum participation and personal experiential work). This certificate is suitable for candidates taking the programme for personal enrichment and for those wishing to achieve coach accreditation with the International Association of Coaches, Therapists & Mentors (IACTM). By completing all three modules of this programme, students will have had a sufficient amount of training and will have accumulated sufficient coaching hours in order to be eligible for coach accreditation with IACTM. You will need to apply for IACTM membership following completion of the course.