UCR Emeriti Graduate Student Travel Award Application

Name*

First NameLast Name

SID*

UCR Emeriti Graduate Student Travel Award

Application Information & Guidelines

The Graduate Division is pleased to announce the availability of the UCR Emeriti Association Graduate Student Travel Award for Ph.D. students in any discipline who plan to:

Travel to present research at a scholarly conference, or
Travel to conduct dissertation research.

Award Details
Awards will be made up to:

$1,500 for domestic travel
$2,000 for international travel

Eligible Ph.D. students may apply for funding to:

Present research at a national or international professional conference, or
Conduct dissertation research that requires travel to another institution, museum, private collection, or field site.

Students must be:

Currently enrolled and in good academic standing
Advanced to candidacy
Typically no more than one year past normative time by degree completion

Award recipients will be required to submit a written report and give a brief presentation about their funded travel at a future UCR Emeriti Association Luncheon.

Eligibility & Application Requirements
A. Conference Presentation Travel (Type A)
Applicants must:

Be the first author and presenter of the accepted research.
Submit an official copy of the conference proceedings verifying the presentation.
Provide an itemized expense list with original receipts (registration, hotel, airfare, or transportation) to the Graduate Division (UOB 100) within 14 days after travel or within 5 business days of award notification if the travel occurred earlier.

If the student is also requesting reimbursement from the Graduate Student Association (GSA), all original receipts must be submitted to GSA within 3 business days, with copies provided to the Graduate Division.

Travel awards may cover reasonable transportation costs, registration fees, and University per diem expenses.

Applicants may apply before or after their travel:

If applying before travel, proof of presentation must be provided after the trip.
If applying after travel, applications must be submitted by the next available deadline.

B. Dissertation Research Travel (Type B)
Applicants must submit a research justification document describing the purpose and goals of the proposed travel.

If the research involves human subjects, animals, or recombinant DNA, approvals from the appropriate campus committees are required.
Forms and additional information are available at or.ucr.edu

Include copies of approval notices with the application, or note that approvals are pending (funding may be delayed until approval is confirmed).
Research conducted in K–12 schools must include written permission from appropriate school authorities.

Travel awards may cover reasonable accommodation, transportation, and University per diem expenses.
Receipts and an itemized expense list must be submitted to the Graduate Division (UOB 100) within 14 days after travel or within 5 business days of award notification if the trip occurred prior to the deadline.

Students may apply after travel, but applications must be submitted by the next application deadline.

Note: Students who have previously received the Earl C. Anthony Graduate Student Travel Award or the UCR Emeriti Association Student Travel Award are not eligible for another presentation travel award.

Application Deadline
Winter 2026 Deadline: February 16, 2026, by 5:00 p.m.
This includes submission of both the application and the letter of recommendation.

Applicants will be notified of their award status approximately one month after the deadline.

Email*

example@example.com

Graduate Program*

Program's Normative Time*

Date of Advancement to Candidacy*

Date

Anticipated Date of Graduation*

Date

Overall GPA*

List honors and awards you have earned as a graduate student at UCR

Provide a Letter of Recomendation Ask your faculty dissertation mentor to submit a one page letter stating (depending on the support type you are applying for) why (a) attending this meeting/conference is important to your professional development. Your mentor should include in the letter an explicit statement about the stature of this meeting/conference in your field OR why (b) visiting this research site is important to your dissertation research. Your mentor should include in the letter an explicit statement about the significance of this research site.

By providing their email address below, a link will be sent directly to your advisor along with this application. Or you may provide them with on of the following links, dependent on the support type you are seeking: (a) Faculty Dissertation Mentor Letter of Recommendation for Travel to Meeting/Conference OR (b) Faculty Dissertation Mentor Letter of Recommendation for Research Travel. If you give them the link before you submit your application, please be sure to advise them that they will get a second request which is auto generated when you submit your application.

Faculty Dissertation Mentor*

Faculty Dissertation Mentor Email*

example@example.com

The UCR Emeriti Association Graduate Student Travel Award will provide support for PhD students in any field who (a) travel to present research at scholarly conferences OR (b) travel to conduct dissertation research. You may apply for one type of support. Your selection will automatically adjust the required form elements. Please select what support type you are seeking.*

For applicants applying for travel to Meeting/Conference (a)For applicants applying for travel to Research Site/Location (b)

(a) Official Name of Meeting/Conference

(a) Meeting/Conference Location

Street Address

Street Address Line 2

CityState / Province

Country

(a) Meeting/Conference Dates

(a) Title of your Accepted Presentation

(a)

(a) Briefly describe this meeting/conference and its stature relative to other meetings in your field.

(a) Briefly describe the impact attending this conference will have on your career and professional development.

(a) Are some selected for platform presentation and the remainder accepted for poster presentations?

(a) Briefly explain the application and acceptance process.

(a) Attach your accepted abstract

(b) Name of Research Site

(b) Research Site Location

Street Address

Street Address Line 2

CityState / Province

Country

(b) Anticipated Dates of Research at Site

(b) Briefly describe the facilities or significance of the research site and how it compares to other similar sites.

(b) Provide a justification for your need and goals for the planned research at this site. What impact will this research have on your dissertation, career and professional development?

(b) Do you have an invitation or permission from the institution to work at this location? Please provide it if it is necessary. Or explain the procedures required for you to gain access to the institution, repository or field site.

For All Applicants

Total Award Amount Requested*

Airfare/Transportation*

Lodging*

Meals*

(a) Registration

(a) Does registration include meals and lodging?

Meals onlyLodging onlyBothNeither

Provide a Brief Budget Justification*

List PEER reviewed publications, including complete citation, authorship and pagination.

List previous Meetings/Conferences/Workshops/Panels or other presentations.

Signature

Date of Entry into UCR Graduate Program*

Date