Vacate & Bond Refund Checklist

Vacate & Bond Refund Checklist
IMPORTANT: Please do not complete this form until you have gathered all information. The Head Office team will only process what is in this form, not additional items sent after the form is submitted or what has been discussed verbally prior.

It is critical to be as clear as possible in the form below for the team to act on the correct instructions.
State the Property is in?*
Suburb*
Property Address*
Owner's Surname(s)*
Tenant's Surname(s)*
Vacate Date*

DayMonthYear
Date
Vacate Inspection Date*

DayMonthYear
Date
YesNo, but scheduledNo, not applicableOther
YesNoOther
General CleaningCarpet CleaningPest Control/FumigationLawns & GardensRepairsLocksmith / Key CuttingOther
General Cleaning Amount*
Carpet Cleaning Amount*
Pest Control / Fumigation Amount*
Lawns & Gardens Amount*
Repairs Amount*
Locksmith / Key Cutting Amount*
Other Items Amounts*
Yes - Owner is paying Contractors themselves - only reimbursement to owner required (tenancy invoice)No - HO Team to pay invoice using funds held in Trust for this ownership & tenancy
Please upload corresponding invoices / quotes*

Cancelof
YesNoOther
Water Consumption CostsEnd of Lease Costs / Advertising & MarketingEnd of Lease Costs / Reimbursement of Letting FeesEnd of Lease Costs / Reimbursement of Smoke Alarm ComplianceOther
Water Consumption Amount (enter $1 if Head Office needs to check)*
End of Lease Costs / Advertising & Marketing Amount*
End of Lease Costs / Reimbursement of Letting Fees Amount*
End of Lease Costs / Reimbursement of Smoke Alarm Compliance Amount*
Other Items Amounts*
Please upload available invoices / quotes. You do not need to upload @realty invoices.

Cancelof
YesNo
Please provide copy of agreed correspondence between landlord & tenant*

Cancelof
Yes, for the costs of the invoiced items above and any costs Head Office identifies (rent, water, etc.)No, the tenant will pay the funds into the trust accountNo, the Owners is absorbing the costs as a lossNo, there are no applicable charges or outstanding rent owing and a full bond refund can be processedOther
Please add any additional comments you believe will be helpful to the head office team
Disclaimer & Acknowledgement

By completing and submitting this bond refund form, you, as an agent of @realty, acknowledge and agree to the following:

Client Advisement: You confirm that you have advised your client regarding the information provided in this form and they have approved for the above claim to be made on their behalf. This includes explaining the implications and the process involved in the bond refund.

Accuracy of Information: You declare that all information provided herein is accurate, complete, and true to the best of your knowledge and belief. You understand that any false, misleading, or incomplete information may adversely affect the bond refund process.

Authority to Act: You authorise @realty to act on the information provided in this form, which includes initiating, processing, and completing all necessary actions for the bond refund as per the details given.

Changes and Updates: It is your responsibility to inform @realty of any changes or updates to the information provided, to ensure accuracy and efficiency in the bond refund process.

Release of Liability: @realty will not be responsible for any errors, omissions, or inaccuracies in the information provided by you. @realty will act in good faith based on the information supplied and will not be liable for any consequences arising from incorrect information furnished in this form.

Privacy and Confidentiality: All personal information provided will be treated in accordance with @realty's privacy policy and the relevant Australian laws regarding data protection and privacy. This information will be utilized solely for processing the bond refund.

By signing below, you confirm your understanding and agreement to the terms outlined in this disclaimer and acknowledge your responsibility in advising your client accordingly.
Signature*
Date

DayMonthYear
Date
Name of Submitter*

First NameLast Name
Email*
Add your email if you would like to receive a copy of this form
I understand
Head Office Items - DO NOT COMPLETE
YesNoNo, a rent refund is required
What is the amount of rent owing up to the vacate date?
YesNo, head office will contact the OwnerNo, agent will be advised to contact the Owner
Current Tenant Ledger

Cancelof
Completed By (Team Member)
HO Completed Date

DayMonthYear
Date
Should be Empty:

Vacate & Bond Refund Checklist

Head Office Items - DO NOT COMPLETE