TERMS AND CONDITIONS * PLEASE READ *
These terms and conditions ("Terms") govern the submission and participation of your artwork in the 3rd Saturdays in DTO exhibition organized by Holt x Palm, Inc. (the "Organizer"). By submitting your artwork to the Exhibition, you agree to comply with these Terms and any additional guidelines provided by the Organizer.
1. Submission Eligibility: a. Artists of all skill levels, backgrounds, and ages are eligible to submit their artwork. b. Artwork must be original, created by the submitting artist, and not infringe upon any third-party rights.
2. Submission Process: a. Submissions must be made through the online submission form provided by the Organizer. b. Each artist may submit a maximum of 3 art pieces. c. All submissions must include high-quality images of the artwork, along with relevant information as requested in the submission form.
3. Submission Deadline: a. The deadline for artwork submissions may vary and is typically required at minimum 7 days prior to the show date. b. Organizer reserves the right to accept or decline late submissions at thier discretion.
4. Selection Process: a. Artworks will be reviewed and selected by a panel of judges chosen by the Organizer. b. The decision of the judges is final and not subject to appeal. c. Selected artists will be notified by email.
5. Artwork Delivery: a. If your artwork is selected, you are responsible for delivering the pieces to the designated Exhibition location, as specified by the Organizer. b. Artworks must be securely packaged to prevent damage during transportation. c. All transportation costs, insurance, and handling fees are the responsibility of the artist. Please note, we do not retain original packaging material. d. Artwork must be ready to hang with the appropriate guage wire and D-rings for the weight and size of the piece and affixed securely to the back of the item. Organizer takes no responsibility for damages to art caused by faulty or in appropriate hanging materials. e. If artwork arrives without hanging materials already installed, the gallery reserves the right to refuse some or all of the pieces. The gallery reserves the right to install hanging materials if they desire, so the piece may be hung but is not responsible for any issues or damages caused during the installation or due to the installation. By delivery artwork to the gallery that requires installation of hanging fixtures and wire, artist releases Organizer of any responsibility for the fit, finish or quality of the hanging materials or how they are installed on the piece.
6. Artwork Display: a. The Organizer reserves the right to display the selected artworks at their discretion. If multiple submissions are accepted, we reserve the right to display all of the submissions, a portion or none. We do not guarantee work will be displayed upon approval. b. The Organizer will not be held responsible for any damage, loss, or theft of the artwork during the Exhibition or any other time. c. Artworks must remain on display for the duration of the Exhibition and Organizer is not responsible for removing pieces earlier than scheduled.
7. Sales and Commission: a. Artwork will be available for sale during the Exhibition. b. The Organizer will facilitate the sale of artwork and retain a commission of 30% on each sale. Payments to artists will be processed within 7-10 business days of cleared funds and after the artwork has been delivered to the buyer. Organizer reserves the right to enter in negotations with a seller if needed and offer up to a 15% discount on art pieces without authorization from the artist.
8. Copyright and Usage Rights: a. Artists retain the copyright to their artwork. b. By submitting their artwork, artists grant the Organizer the unrevokable right to use images of the artwork or the artist for promotional purposes in any form whether it be digital, social media, print, television or any other medium found appropriate by the Organizer and without any further permissions required in perpetuity.
9. Liability: a. The Organizer will take reasonable care to protect the artworks but will not be held liable for any loss, theft, or damage. b. By delivering your art to the Organizer, artist acknowledges that the work will be available for view by the public, during events, and during normal business hours. Art may be unattended while hanging and it is at the risk of the artist to place thier work on view and agrees to hold the Organizer harmless from any harm, damage, theft, vandalism, or any other incident that may affect the quality of the piece. c. Artists are encouraged to obtain their own insurance coverage for their artworks.
10. Artist agrees that they will not directly or indirectly, make or publish any statements, whether oral or writtenm that disparage, defame, or otherwise damage the reputation, goodwill, or business interests of the Organizer or the Gallery, it's owners, employees, volunteers, agents, representatives or affiliates. This includes but is not limited to, public statements, online reviews, social media posts, or communications with third parties that could be interpreted as harmful or negative.
11. Artwork Pick-up: Typically, artists can pick up their artwork the week prior to the following event. We will email pick-up dates along with the approval email. Any artwork that has been left at the gallery for over 30 days after the pick-up date will be considered abandoned. The gallery is not obligated to notify artists or remind them of pick up dates or provide any notice of abandonement beyond this document. All artwork that is classified as abandoned may be donated, sold, or disposed of at the discretion of the gallery and without any further authorization from the artist or any compensation to the artist.
11. Termination: a. The Organizer reserves the right to cancel or terminate the Exhibition for any reason.
12. Agreement: a. By submitting your artwork, you agree to abide by these Terms and any additional guidelines provided by the Organizer.
13. Governing Law: a. These Terms are governed by the laws of the state of California. If any part of this agreement is found to be unlawful, it does not negate any other portion of this agreement.
By submitting your artwork to the Exhibition, you acknowledge that you have read, understood, and agreed to these Terms. Failure to comply with these Terms may result in the removal of your artwork from the Exhibition. The Organizer reserves the right to amend these Terms as necessary.
If you have any questions or concerns regarding these Terms, please contact the Organizer via email at mia@holtxpalm.com.