VOLUNTEER Registration

Night to Shine, February 9, 2024 (6-9pm)

COOL SPRING BAPTIST CHURCH

MECHANICSVILLE, VA (map)

We are excited to have you serve with us!  We expect to have 250+ guests and therefore estimate needing 350+ Volunteers.  Due to the needs of our guests, you must be 16 years or older to volunteer. 

The Tim Tebow Foundation requires that all volunteers, over the age of 18, have a current background check completed prior to serving AND to have attended a mandatory Volunteer Training.  Cool Spring will process the background check on each volunteer (permission must be granted in the registration process). Volunteers under 18 years of age, will be required to have a Parental Consent form filled out, which you will find in the registration form, as well as attend a mandatory training.

The training for Buddies will be on the evening of January 28th at Cool Spring Baptist at 7 pm and is MANDATORY for all buddies. If you are a non buddy volunteer,  training will be on February 4th at 7 pm.  Please mark your calendar now and reserve those dates.

We appreciate your understanding on the above information.  We are committed to making the safety of all of our guests our top priority.

We are thankful for you!

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All Volunteers under the age of 18 are required to have a Parent Waiver Form submitted.  Please have your parent / legal guardian read and sign the agreement below.

PARENTAL WAIVER FORM (Required for all Volunteers under the age of 18)

Minor's Name: {volunteerFirst} {volunteerLast}
Minor's Age: {age90}
Minor's Birthdate: {dateOf}

In connection with and consideration of my child's (named above) participation in Night to Shine Prom, I, on behalf of my child and myself, hereby represent and agree as follows:

I, as the parent or legal guardian of above named minor, do hereby give my full consent and approval for my child to participate in a Volunteer role at Night to Shine Prom, on February 9th, 2024.

Should my child require emergency medical treatment, first aid, or transportation to a hospital or medical facility as a result of illness or injury associated with my child's participation in Night to Shine, I consent to any such treatment, first aid and/or transportation that may be provided to my child, and understand that Cool Spring Baptist Church, or the Tim Tebow Foundation, will not be responsible for any costs associated with any of the foregoing.

I understand that as a volunteer for Night to Shine, my child may participate in physical activity. I represent and warrant that my child is in good physical condition, and has no physical, health related or other problems which would preclude or restrict his/her participation in this Night to Shine event on February 9th, 2024.

I understand that as a volunteer for Night to Shine, my child may be provided dinner and it is the responsibility of my child, if allergies are present, to ask about ingredients in all food he/she chooses to eat.

I authorize Tim Tebow Foundation, Inc., (“TTF”) a Georgia nonprofit corporation headquartered in Florida, to publish or release to the media any pictures of my child during his/her time as a participant in Night to Shine Prom for promotional or recognition purposes only.

I CERTIFY THAT I AM 18 YEARS OF AGE OR OLDER AND THAT I HAVE READ, FULLY UNDERSTAND AND AGREE TO THE TERMS OF THIS AGREEMENT, AND I SIGN IT VOLUNTARILY WITH FULL KNOWLEDGE OF ITS SIGNIFICANCE.

 Volunteer Roles

 

Buddy 

This is our greatest need!  A Buddy will accompany and assist an assigned guest with special needs throughout the evening, providing companionship and any assistance they may need during the event. Note this position is an active position, with not much sitting! A training session will be mandatory for every volunteer in this role. (Training Session will be on the evening of January 28th at 7 pm Cool Spring Baptist). Additionally, all buddies must be in attendance by 5 pm on the night of the event. Nice dress attire is required. (250+ needed)  We are in need of Back Up Buddies to cover cancellations that are coming in from illness/conflicts.

 

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Other Support Roles: 

Set Up Team - Be onsite the day of the event to help with event set up. (15 needed)

Take Down Team - Arrive the day of the event by 9 pm to help with the tear down and clean up. (15 needed)

Decoration - There will be several decoration days prior to event where we will need lots of hands to prep decorations.  Many hands are also needed the day of the event to decorate!

Coat Check – Greet guests upon arrival, offer to take coat, tag and store them. Remain near coat room in case any guests need their items early. As guests leave, ask for names and retrieve their coats. Must wear black pants and white dress shirt. (2 needed)

Parent/Caregiver Room - Greet and chat with parents/caregivers who remain on site during event.  Monitor the snack and beverage stations and replenish food as needed. Must wear black pants and white dress shirt. (2 needed)

Security – Cool Spring Baptist is a large location with lots of doors to different parts of the building and outdoors. We need people stationed at all doorways and stairwells to ensure no guest leaves the building or wanders in any unauthorized area without a buddy.  (FILLED)

Table Host– This volunteer will be assigned to oversee several dinner tables. Role will include interacting with guests, assuring special dietary restrictions are met, assisting buddies with cutting food etc. Must wear black pants and white dress shirt. (FILLED)

Food Runner/Drink Server – Assist Table Host by running plated meals to tables and keeping water glasses at Dinner tables filled. Must wear black pants and white dress shirt. (FILLED)

Kitchen Servers/Floater - Volunteer will work in kitchen plating food/or dining room area where extra help is needed.  No specific dress is required. (FILLED)

Seating Hostess - Volunteer will lead guests and buddies to their tables. (FILLED)

Photography Assistant – Assisting photographer in keeping photo lines moving, helping to pose guests, and get smiles! Must wear black pants and white dress shirt. (FILLED)

Limousine Assistant – Assist guests in getting in and out of limos, and keep limousine lines moving. This job requires warm dress as position will be stationed outside. Volunteer should be able to lift, and offer steady support to guests. Must wear black pants and white dress shirt. (FILLED)

 

Hair & Makeup Greeters - Be available day of event (1 - 3:30 pm or 3:30 - 6 pm) at church to greet guests as they arrive, get them a drink or snack and take them to their assigned stylists.  Chat with parents as they wait, and ooh and ahh over our beautiful guests as they get glammed! (FILLED)

Entertainment Team - You will be assigned to helping with one of the Entertainment areas such as Caricatures, Photo Booth, Red Carpet, or "Celebrity" Photo Ops.  These volunteers will manage lines at that station, and chat with guests while they are in line. Must wear black pants and white dress shirt. (FILLED)

Karaoke Team - This team helps guests select their song to perform, queues next song, encourages guest and may get on stage with guest at guest's request.  Fun, high energy, life of party personality is needed for this role! (FILLED)

Parking Team - manage traffice when guests are arriving and direct people to the appropriate parking area. (FILLED)

Dance Floor Team – This team will be specifically assigned to stay on the dance floor throughout the night and energizing crowd and dancing with guests who are looking for a partner (sometimes guests come with their own buddy/caregiver and that buddy does not like to dance) as well as keeping eye on guests and assisting any buddies who might need to take a break or need assistance with their guest. Nice attire is required. (FILLED)

 

Please rank the volunteer roles you are most interested in (including being a Buddy).  Note: While we will try to give you your first choice, we cannot guarantee that.

Experience

You indicated that you were interested in the Buddy Volunteer role.  Please tell us some more information about your experience working with individuals with disabiliities. This information helps us to pair our guest's to a Buddy based on their needs and the Buddy's experience. 

Night to Shine Participant Media Rights Release

By signing below, and for the good and valuable consideration of participating in an event

hosted by Cool Spring Baptist Church, and sponsored in part by or associated with the Tim

Tebow Foundation, I hereby give my full consent to Tim Tebow Foundation, Inc., (“TTF”) a

Georgia nonprofit corporation headquartered in Florida and Cool Spring Baptist Church 

(“CHURCH”), a Virginia nonprofit corporation, to record, by writing, by video, photographic, or

audio recording device, or by any other analog or digital means, my actions, physical likeness,

biographical information, and/or voice. Additionally, I hereby grant to TTF and CHURCH,

without royalty or other compensation now or in the future, all rights of every kind and

character whatsoever, in perpetuity, in and to any and all such recordings,  along with

any additional recordings I might provide to TTF and CHURCH, and to any benefits

inuring to TTF and CHURCH as a result of its use of any of the foregoing recordings.

Among other things, TTF and CHURCH may, but are not required to, copy or reproduce

the recording, edit or modify it, incorporate it into another work, display or broadcast

it or any of the foregoing privately or publicly, and use or license it or any of the

foregoing for use by others, all for the sole benefit and at the sole discretion of TTF and

CHURCH, for the advancement of TTF and CHURCH’s exempt charitable purposes. All

permissions granted herein extend to any successor or assign of TTF and CHURCH and bind me

and my heirs, successors, and assigns. I, hereby release and discharge and agree to hold

harmless TTF and CHURCH, its directors, officers, employees, volunteers, and independent

contractors, from any and all claims or damages, including but not limited to defamation or

violation of rights of privacy or publicity, arising from or associated with the recordings or use

of recordings. This release shall be construed, interpreted and governed in accordance with

the laws of the State of Florida, and should any provision of this release be determined invalid,

such invalidity does not affect any of the remaining provisions. I am of full age and have the

right to contract in my own name.

Please click the "submit" button below to finalize your registration!  Thank you!