New Mexico Unit Rally Proposal

New Mexico Unit Rally Proposal

Our thanks to the 4CU for the inspiration for this form!
Filling out this form will help you to round up all of the info you need to propose a New Mexico Unit rally.

Once you submit the form, the information in it goes to the club's board, whose task is to approve the rally. Once approved, the information is published on the Internet and via email!

Fields marked with a *red* asterisk are required.
Just Camping?

This is a "just camping" rally.
Hosts and Co-Hosts
We very strongly recommend that a regular rally have both a host and a co-host in order to share the burden of planning and carrying out the rally.
Host Name*
Host email:*
Co-host name:
Co-host email:
Description of the rally:*
Provide a few lines of text to describe what this rally is about, especially if it has a theme.
Rally Begin Date*

MonthDayYear
Date
Rally End Date*

MonthDayYear
Date
Proposed Date to Open Registration

MonthDayYear
Date
Registration Deadline

MonthDayYear
Date
Rally location: Town or city or geographic location:*
People enjoy variety: Someplace new, someplace old. Locations should be convenient and offer useful services within a reasonable distance. Dry camping is fine but consider hook-ups, particularly electricity for air-conditioning in warmer seasons.
Name of campground:*
Campground amenities: Hookups, facilities*
Website of campground if there is one:
Campground physical address:*
Campground GPS if you have it:
Campground phone number:
Campground contact person if there is one:
Nearby events, activities, and/or attractions:*
Rally fee/per person*
Camping fee: Indicate amount per night and how it is assessed*
If the camping fees are handled by the club, explain that here.
Rally Notes

The website (obviously) includes a brief overview of the rally along with fee, registration, and location info.
Who will be the point person for the Rally Notes for this rally?*
If this person is NOT the host or co-host of the rally, please provide contact information as well.
Collection Of Fees

Fees are collected online via credit card and are deposited in the club's bank account, in accordance with Airstream Club International guidelines. At the close of the rally, the host is required to provide the Unit Treasurer with a full accounting of all funds received and all funds dispersed in the planning and execution of the rally. The financial report can be a simple spreadsheet or even a simple statement listing the funds collected and the expenditures made. Please keep all supporting receipts for items purchased and, as required, venue fees paid for the rally and submit them with your financial report. The Unit Treasurer will make reimbursements for rally expenses from the Unit’s account. The Unit will retain any funds remaining from the fees collected after reimbursements are made.
Thank you for your ideas for a rally!! We'll be in touch with you as soon as feasible!!

When you click "Submit" below, you'll be transported to the main page of our website.
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