Vendor Information
Vendor and Food Truck Rental Terms and Conditions:
Welcome to the Foodees Food and Culture Festival in Augusta, GA! We had over 100,000 people attend in 2023, let's work together to make this year even bigger. We are excited to have you as a vendor at our event. Please review the following terms and conditions carefully:
Space Allocation: Upon selection, we will allocate a specific area tailored to accommodate your setup needs, ensuring you have the necessary space to engage effectively with festivalgoers. Vendors are responsible for supplying any required utilities, including power and water, as well as all equipment necessary for their operation.
Pricing Transparency: All food prices must be clearly posted and visible to customers. Any vendor caught "price gouging" or changing prices for different customers will be asked to leave immediately without warning or refund.
Approved Merchandise: Vendors must submit a full list of items or merchandise to be sold at each event. Once your menu or products have been approved, you may not sell any additional items. This helps eliminate oversaturation of similar items. Vendors caught selling "unapproved" items will be asked to leave the event.
Alcohol Sales: No vendor is permitted to sell alcohol at an event without prior approval from Foodees. If a vendor is found selling adult beverages Foodees, LLC will contact local authorities and eject vendor from the event. There will be no refund or exchange for transfer of booking fee.
Compliance and Termination: Any vendor that violates these agreements will be asked to leave immediately and will be barred from all future Foodees events. No refunds will be issued.
Food Preparation and Waste Management: Vendors preparing food on-site must provide an additional 10x10 tent, tables, and chairs for patrons. They are also responsible for their own waste receptacles and must dispose of all food waste or vendor waste in designated dumpsters. Failure to comply will result in the loss of deposit and/or a fee of no less than $100.00 and no more than $500.00.
Silent Generators and Canopy Tents: All food trucks and vendors must use a silent generator with a noise level of 70db or below. Vendors must also use straight leg canopy tents.
Hygiene and Cleanliness: Vendor spaces must remain clean throughout the event. Food prep areas, food prep items, vendor waste, and similar items must be hidden from the general public using canopy tents, pipe and drape, or other approved items.
Vehicle Access: Vendors are not allowed to pull their personal vehicles onto the event grounds until all customers have left the event area. Food trucks, food trailers, or any vehicle will not be permitted on festival grounds until ALL customers have vacated the event grounds.
Financial Commitment
Participation Fee: Your participation fee secures your designated spot at the festival and contributes to the event's operational costs. This fee varies based on the nature and size of your vendor space and is payable upon acceptance of this agreement. This fee is non-refundable except in the case of a full event cancellation by Foodees, LLC.
Rescheduling vs. Cancellation
Weather Policy: The festival is designed to proceed regardless of weather conditions. Should a reschedule be necessary, this does not constitute a cancellation. Refunds are only provided if the entire event is canceled by Foodees, LLC.
Licensing and Permits
Compliance: All vendors must comply with health and safety standards and hold appropriate licenses and permits for their operations. Vendors participating regularly in Foodees events should obtain a retail license for each state where events are held, including NC, SC, GA, TN, and AL.
Timing and Scheduling
Setup and Teardown: Timely setup is essential for a seamless event start. Failure to meet the designated load-in schedule will result in the loss of your space and forfeiture of your fee. Any vendor that is late, unless due to a true emergency, will be asked to leave and will not be allowed to participate in the event.
Operational Hours: Vendors must adhere to the event’s operational hours:
Friday: 1:00 PM - 7:00 PM
Saturday: 11:00 AM - 7:00 PM
Sunday: 11:00 AM - 7:00 PM
Operational Compliance
Daily Inspections: Vendors are subject to inspections each morning by Foodees staff to verify compliance with cleanliness, safety protocols, and regulatory requirements. Vendors should clean and organize their space before leaving each day. No food, condiments, or trash should be left out overnight.
Cleanup and Environmental Responsibility
Waste Management: Vendors are expected to leave their area in the same condition as found upon arrival. This includes disposing of all trash and food waste in designated dumpsters. Cardboard should be broken down and placed in the designated dumpsters. A Foodees staff member will check your area Sunday night and must sign off for you to leave the event. Failure to comply will result in the loss of your $100 deposit and removal from participation in future events.
Deposit Policy: A $100 deposit will be collected from each food truck and tented food vendor upon arrival. This deposit ensures compliance with cleanup and environmental responsibility requirements and is refundable post-event, provided the vendor adheres to all specified cleanup standards. A $50.00 deposit will be required for all artisans and crafters. ANY VENDOR WHO LEAVES EARLY WILL FORFEIT THEIR DEPOSIT.
Acknowledgment and Agreement
Text Message Consent: By signing this form, you consent to receive text messages from Foodees at 1(877) 909-FEST [3378], its affiliates, and agents. This includes SMS and MMS messages to your mobile phone number provided herein for purposes including promotions, special offers, and updates. Message frequency may vary, and standard message and data rates may apply. You can unsubscribe at any time by replying 'STOP' to any message.
Regulatory Compliance: Vendors must comply with all applicable federal, state, and local laws, ordinances, and regulations related to food preparation, handling, and sales. This includes obtaining and displaying any necessary permits or licenses.
Indemnification: Vendors agree to indemnify and hold harmless Foodees, LLC, its directors, officers, employees, volunteers, and agents from any claims, damages, losses, liability, or expenses, including attorney's fees, arising out of or in connection with the vendor's participation in the festival. Foodees, LLC or our sponsors, staff, associates, or vendors are not responsible for stolen items.
Agreement to Terms: By signing this agreement, the vendor confirms they have read, understood, and agreed to all terms and conditions outlined in this contract. Failure to comply with these terms may result in removal from the festival and forfeiture of the deposit without refund.
Vendor Fees: In addition to the vendor fee, an invoice will include North Carolina state tax and a 4% processing fee.
Rental Rates:
Food Trucks, Trailers, and Restaurants:
10X20: $500.00
10X30: $550.00
10X40: $600.00
Food and Beverage Tented Vendors:
10X10: $350.00
Additional 10X10 Spots: $125.00 each
Tented Craft Vendors:
10X10: $200.00
Additional 10X10 Spots: $100.00 each
Event Schedule and Cleanup:
The event will take place on March 14-16, 2025, at Freedom Bridge and Reynolds St. in Augusta, GA.
All vendors must be set up and prepared to serve no later than one hour before the event start time. (More guidance and any changes will be posted in the Facebook group.) https://www.facebook.com/groups/foodeesvendors (the request will be approved once booked fully.)
The event will commence at 1:00 PM on Friday and 11:00 AM on Saturday and Sunday, concluding at approximately 7:00 PM each day.
Vendors must ensure that their areas are cleaned and vacated by 9:00 PM on Sunday, March 16, 2025.
All load-in and load-out details will be posted in the Facebook link above.
Failure to comply with cleanup guidelines will result in additional fees of $100.00 per hour.
Each vendor is responsible for their own trash and recycling.
A $200 fine will be imposed for vendors who discard food waste in Foodees' trash containers.
Payments and Bookings:
Payments are due immediately to confirm your spot as a vendor.
No refunds will be provided unless the event is canceled by the organizer.
Once your application is submitted, you will receive an email invoice to complete the booking process.
Please note that spaces are limited and invoices must be paid within 48 hours to secure your booking. Unpaid invoices will result in cancellation.
We appreciate your interest in participating as a vendor at the Foodees Food and Culture Festival. Once your application is received, we will review your products and services. If accepted, you will receive an invoice to complete your booking. Spaces fill up quickly, so prompt payment is essential to secure your spot.
You agree not to sell or share your booth space with any 3rd Parties.
Foodees, LLC is not responsible for any lost, damaged, or stolen property. Vendors who choose to leave their property or products unattended do so at their own risk.
Upon signing your application, you’re agreeing to the terms of this agreement with Foodees, LLC. We do not refund fees for failure to observe rules and regulations set forth by any City, County, or State government, Health Department guidelines, Fire Safety Codes, Dept of Revenue, etc.
Please note that checks are not accepted as a form of payment.
If you have any further questions or need assistance, please contact us at info@foodeesfest.com. We look forward to a successful and enjoyable event!