1. 1. I consent to a member of the nursery staff to accompany the
   child to a GP, or hospital, in the event of an emergency.
2.  I consent for my child to be photographed by nursery staff.
3. I consent to my child’s photograph appearing on nursery
   websites, PUBLIC Facebook pages and literature.
4. I consent to my child’s photograph appearing on CLOSED
   nursery staff and parent Facebook groups.
5. I consent for records of my child to be shared with external
   education agencies.
6. I consent to my child being taken by nursery staff on
   spontaneous walks and visits during nursery session
7. I consent to my child being transported in private cars of
   staff and public transport for trips and visits.
8. I consent to the use of sun cream on my child:
9. I consent to data use in line with nursery GDPR/Privacy
   Policy.

I HAVE READ AND AGREE TO THE TERMS AND CONDITIONS FOR NURSERY PLACEMENT FOR MY CHILD.
I AGREE TO MAKING A NON-REFUNDABLE REGISTRATION FEE WITH THIS REGISTRATION OF £75 TO RESERVE A PLACE FOR MY CHILD

I would like agree to take part in specified visit, and having read the
information I also agree to him/her taking part in the activities described. I agree to my child receiving any
medication by the medical authorities present in the case of an emergency.

This document represents a formal agreement between the Nursery setting and the parent(s)/carer(s).

The agreement will outline the obligations and commitments of both parties.
This is an agreement between Directors of Good Shepherd Day Nursery (referred to as ‘the Nursery’) and the Parents or legal Guardian (referred to as ‘the Parent’) of a child (or children) that is enrolled at the Nursery.
The Nursery: -
1. Will be known as ‘Good Shepherd Day Nursery’, located at Emmanuel Parish Church, Romford Road, E7 8BD London.
2. Is registered with Ofsted as a Childcare Nursery – nondomestic premises and operates within their regulations, guidelines, and rules. Their Inspectors visit the Nursery to ensure the appropriate standards of care & education are being provided.

Registration
If you would like to register your child at Good Shepherd Day Nursery, then you will be required to fill in an application form. Once your application form has been processed, if there is a space an offer letter will be sent to you via email. A non-refundable registration fee of 1 weeks Fees per child is required upon completion of registration to secure your child's placement. If you decide you no longer need the nursery space the registration fee is non-refundable. Spaces will not be held unless the registration fee is paid in full by the deadline date specified on the offer letters. You are required to bring in an original birth certificate before your child begins in our setting. We require the confidential data to be completed at the same time as your non- refundable holding fee.

Opening hours
The Nursery is open from Monday to Friday 8.00am to 6.00pm.
The Nursery will be closed on all Public Holidays, Christmas Eve, and will reopen on the 2nd of January each year if this is a weekday. Upon joining you will be given a list of all our closure dates. First time registration of all children is free, however upon leaving, any subsequent re-registration will incur a registration fee.

Settling in Periods
We aim to support parents/carers to help their children settle quickly and easily by considering the individual needs and circumstances of each child and their families. The settling in period is between 2 to 3 sessions a week before the start at our nursery, which begins on your given start date. These settling in
sessions are charged at a cost-free rate. If a child is not able to cope with the nursery day, parents are required to collect their child. We recommend parents do not plan on going back to work until their child is settled.

Potty Training
GSDN staff will work together with parents / carers during potty training.
If you have a method that is working at home, please let us know and we will try and adopt this at the nursery. Should you stop potty training at home, please inform us. If your child shows no interest in potty training, we will discuss this with you and probably choose to discontinue and try again at an agreed later date.

WITHDRAWAL
Parents agree that a minimum of 4 weeks written notice will be given for permanent withdrawal of their child. This can be done via email or in person. The responsibility is of the parents/carers to ensure that the notice has been received by the Nursery Manager. No exceptions will be made. Parents of children moving to reception. still must give us four weeks’ notice. The last day of nursery is August 31st for those attending reception.

Nursery Fees and Payment Policy
All fees are invoiced monthly and are payable in advance on the first working day of each month. Monthly fees include all sick days, public holidays, and annual private holidays. Fees are payable for booked in days and not actual attendance.
For holidays longer than 2 weeks we require at least 4 weeks’ notice and a discount on the retainer fee may be negotiated. Failure to inform us of long-term absence may result in the loss of your child’s nursery place.
Full days are £53.00 per day, Single A.M or P.M sessions are £28 respectively.
We are happy to discuss payment methods with you privately and give help, advice, and support on aspects of government funding that you may be entitled to.

Collection Policy
GSDN will need to have full details of any person that may collect your child from the nursery. We will not let your child leave our care unless we have authorisation from you to do so.
Therefore, we need to have emergency contact details for your child just in case you are unable to collect yourself. If you know that someone else will be collecting on a specific day you must inform us and give us all their details and a password system will also be used. We will expect the emergency collector to bring with them some form of photo ID so that we can verify their identity. If there is any doubt, we will contact you to confirm you are happy for your child to leave with them.

Any unscheduled daycare provided outside of the above/agreed times, will be charged at a rate of £5 per 30min.

Health, Safety and Security
Our number one priority at Good Shepherd Day Nursery is the health, safety, and welfare of your child. You too can play a part in this and would ask you to report anything that you feel may be unsafe. We would ask all parents and carers to ensure that the entrance door is always closed when you enter or leave but also to be careful of any children near the door at the time so that you do not trap their fingers or allow them out of the door. Please do not let anyone else into the building when you have been buzzed in and never let anyone else into the nursery when you arrive or leave.
The use of mobile phones whilst on nursery premises is strictly prohibited and we request that they are not answered at all unless you leave the nursery. If the nursery must close due to any health and safety reasons, including bad weather, fees will still be payable during the closure period.

 
Termination of Agreement
Should you wish to terminate this agreement you should do so in writing providing us with a minimum of one months’ notice.
This agreement may be ended by Good Shepherd Day nursery with immediate effect if any of the following apply:
· Verbal or physical abuse to any of GSDN staff
· Failure to pay nursery fees.
· Continual lateness
· If your child’s behaviour is deemed unacceptable by us or could endanger other children or staff. In the event of this you will be offered support to try and address this situation to achieve a positive outcome for all concerned Child Sickness Policy If your child is too poorly to attend nursery you must inform us between 8.00am and 9.00am on 02030024995.
Parents / Carers agree that a child who is ill (fever, infection, diarrhoea, sickness, communicable disease, or any other type of illness that may be passed onto others, with the exception of the common cold) will be kept at home to protect the well-being of the staff and the other children in our care.
You further agree that should your child become ill while in our care, you are able to make immediate arrangements to collect your child from nursery. Children will not be allowed to return to our care until they have been symptom free for at least 24 hours for a fever and 48 hours for diarrhoea. In certain cases, we may require a sick note from your doctor.

By signing this agreement, you are agreeing to our staff seeking any necessary medical advice or treatment during your child’s time at Good Shepherd Day Nursery.

                                   
DIETARY REQUIREMENTS AND ALLERGIES
The manager, nursery cook and parents will work together to ensure a child with specific food allergies receives no food at nursery that may harm them. This may include designing an appropriate menu or substituting specific meals  on the current nursery menu. This will be done wherever possible; however there may be some food items or meals that we would ask to be provided from home.

CAREPLANS
If your child has a specific allergy or medical condition a care plan will be put together to ensure the safety of your child. The care plan will outline information about the allergy, illness or condition, the type of medication, how it is to be delivered, dosage, frequency and contact details of parents, emergency numbers and the family GP. For children under the age of 3 the care plan will be completed by the parent, and the nursery manager/deputy manager. The child’s health visitor (or other medical practitioner or specialist) will be notified, but their failure to attend will not prevent the care plan being drawn up. If your child requires medication to be given daily or as an emergency precaution such as an epipen parents must ensure they have provided this. Without this medication your child cannot start nursery. All medication for children must have the child’s name clearly written on the original container. Emergency medication, such as inhalers and epipens, will be within easy reach of staff in case of an immediate need, but will always remain out of children’s reach and under supervision. All medications must be in their original containers, legible 6 and not tampered with or they will not be given.

                 
General information
To maintain your child's place at our nursery, you will be required to sign and submit this updated agreement.
We have an obligation to consider reporting any concerns we may have about your child in relation to suspected abuse or neglect. We may do so without your consent or informing you. General concerns will always be discussed with you first and support and advice will be given where appropriate.

Please feel free to discuss any issue or concerns or even any good ideas you may have about our services with your child’s key worker or the manager.

Note: We will keep you informed of any important changes or updates regarding our nursery's policies, procedures, and programs. Please make sure your contact information is up to date for effective communication.

By signing this Nursery Agreement, you acknowledge our commitment to keeping you informed and agree to promptly read and respond to our communications.

Note: All children are entitled to 15 hours funded entitlement from the term after the 3rd birthday. Proof of date of birth must be given above.

You need to agree and complete this Declaration Form with each setting your child attends for their early education entitlement of 15 or 30 hours per week in order to ensure that funding is paid fairly between them.

• Your child can attend a maximum of two sites in a single day and if your child attends more than 1 setting we will split the funding fairly between the settings.

• My child will be attending the following setting(s). Please enter below the total free entitlement hours attended per day.

• If, in future, your child’s attendance pattern changes, then a new parent declaration form must be completed and kept by your provider with previous declarations.

a2 Year old disadvantaged, 2 yr old working parents, universal free entitlement for 3 & 4s and working parents entitlement for children from 9 months from September 2024 totals 570 hours per year. This can be taken at 15 hours per week term time of 38 weeks or may be stretched over more weeks at fewer hours per week over 45 weeks at 12.5 hours, 47 weeks at 12 hours or 51
weeks at 11 hours where the provider offers this.

bExtended 30 hour free entitlement for eligible 3 & 4s totals 1140 hours per year. This can be taken at 30 hours per week term time of 38 weeks or may be stretched over more weeks at fewer hours per week over 45 weeks at 25 hours, 47 weeks at 24 hours or 51 weeks at 22 hours where the provider offers this.
cCriteria and application details at www.newham.gov.uk/eypp

Information on other available help with childcare costs is shown at the end of this document.

of (Address) .................................. .........................................................................................
confirm that the information I have provided above is accurate and true. I understand and agree to the conditions set out in this document

to claim free entitlement funding as agreed above on behalf of my child.
I confirm that my child is attending the above provider for the specified funded hours per week per funding period and no other setting, unless detailed at “3 Setting and attendance details” above
➢ providing false information or withholding information which results in illegitimate access to funded early education or other public funds is fraudulent and may be investigated by theLocal Authority
➢ if you leave your provider you need to give them 4 week’s notice you cannot start a new funded place until after this time

In collecting your data for the purposes of checking your eligibility for the 2 year old, or 3 & 4 year old universal and extended entitlements, Early Years Pupil Premium (EYPP) or Disability Access Fund (DAF), Newham is exercising the function of a government department. Newham is authorised to collect this data pursuant of Section 13 of the Childcare Act 2006.

Newham council is the data controller for purposes of the EU General Data Protection Regulation and any UK laws supplementary to this, and is registered as a data controller with the Information Commissioner’s Office (ICO) under registration number Z5808736. Newham council is committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.

Why we are processing your data - We are collecting your data for the purpose of
• enabling us to pay your early years provider for their provision of the early years free entitlement
for your child, including for any supplementary entitlements
• supporting your child’s teaching and learning
• monitoring early years and childcare provision

We have a legal basis for collecting this data as we have a legal obligation under the Childcare Acts 2006 and 2016. We will process special category data regarding your child’s ethnicity, disability (where applicable) and this will be done on the basis of Substantial Public Interest:
processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law, which shall be proportionate to the aim pursued. Data may be used in accordance with the Equality Act 2010.
Your anonymised data may be shared with Newham Children’s services, and the government’s Department for Education for statistical purposes.
We will hold your data for six years’ following the term after your child's fifth birthday. Your information rights
• You have the right to access a copy of the data held about you and your child and an explanation of the purpose for it.
• If you believe that information held is inaccurate, you have the right to request that it be changed. Further information - If you wish to exercise any of your information rights, please refer to Newham’s data protection privacy statement which is located here
https://www.newham.gov.uk/Pages/Services/Processing-personal-data.aspx
The Data Protection Act 2018 (the Act) puts in place certain safeguards regarding the use of personal data by organisations, including the Department for Education, local authorities, schools and other early education providers. The Act gives rights to those about whom data is held (known as data subjects), such as pupils, their parents and teachers. This includes:
• The right to know the types of data being held
• Why it is being held; and
• To whom it may be disclosed
Should you have any concerns relating to how your information or the information relating to your child/ren is being or will be used, please contact your provider or Newham Council. Please note that information about whether a child is in receipt of Disability Living Allowance is, under the Act, Special Category Data which should be handled appropriately. Providers are asked to pay particular note to advice from the Information Commissioner’s Office on holding personal data including sensitive personal data available at:
https://ico.org.uk/for-organisations/guide-to-data-protection/principle-3-adequacy/

To be completed by the provider: