2024 AGM & CONFERENCE: NOT JUST RECLAMATION

Dear Valued Sponsors,

Thank you to all previous, future and interested sponsors of the CLRA Alberta Chapter AGM & Conference.  We are delighted that we are again hosting the AGM & Conference at the Edmonton Convention Center (ECC).The CLRA Sponsorship Committee is excited to share our sponsorship opportunities that we hope will bring some fun and excitement to our sponsors and delegates!!  The ECC is a beautiful space that will provide great opportunities for learning, networking, and sharing ideas/thoughts on how we can improve and grow our industry!!    

Please read the following rules and guidelines carefully as failure to comply may result in losing your requested sponsorship of choice. A limited number of sponsorships are available; we thank all who have applied in advance.

View Floor Plans
Take Virtual Tour

In order to submit your sponsorship, use the submit button at the bottom of the form.  By selecting submit, you will also receive a copy.

GENERAL

• Event sponsorships (including the new sponsorship opportunities) will be on a first come first serve basis and determined by the time stamp on the sponsorship form submission.
• Please pick the top three choices (if desired) you wish to sponsor; in the event your primary choice is taken. 
• All sponsors will have their company name and/or logo displayed on the main conference hall screens, on a banner near the registration booth, within the conference program app and on the CLRA website.
• Returning booth sponsors will have the right of first refusal for the same booth location as last year (or a similar location within the updated floor plan) until December 22, 2023.
• All new booth sponsors, and returning booth sponsors after December 22, will be assigned on a first-come, first-serve basis and determined by the time stamp on the sponsorship form submission.
• This year, the lounge sponsorships are being awarded by a sealed bid auction. Bidding closes on January 4, 2024.

PAYMENT, DEADLINES, AND LOGO REQUIREMENTS

• Submit your application with your credit card information to the CLRA Alberta Office.
• Your submission MUST be received via this form, other methods of submission will not be accepted.
• Payment for sponsorship must be received by January 12, 2024, to confirm your sponsorship, no exceptions. Payments are non-refundable after January 15, 2024.
• All sponsors are to submit company logos in both JPEG and EPS format via upload or email no later than January 15, 2024, no exceptions. WITHOUT YOUR LOGOS YOU WILL NOT BE ADVERTISED!  Logos must be sent to the CLRA Alberta Board (alberta@clra.ca) or submitted with the submission of the sponsorship form.

BOOTH SPONSOR INFORMATION

There are 61 booth spots available in the main hall (see the floor plan link above).

Until December 22, 2023, returning booth sponsors will have the right of first refusal for the same booth location as last year (or a similar location within the updated floor plan). After December 22, all booth sponsorships will be assigned on a first-come, first-serve basis and determined by the time stamp on the sponsorship form submission.

• Set-up for booth sponsors can occur from 3 PM to 8 PM on Wednesday, March 6, 2024. Take down of booth can occur after 3 PM only or otherwise indicated, on Friday, March 8, 2024. Early teardown of booths will result in loss of sponsorship the following year.
• Each booth space includes:
  • 8' High back drape, 3' high side drape (Gold booth only)
  • 6' skirted table
  • 2 padded chairs
  • 1-1500 watt 120 volt 15 amp duplex outlet 

Marshalling – If you will be using the Edmonton Convention Center docking area, you will be charged a marshalling fee (the CLRA will not be responsible for payment of this fee). To avoid the marshalling fee, you can bring in your booth material through the main entrance and down the elevator and into the Exhibition Hall. More information regarding this will be provided to the booth sponsors closer to the date of the Conference.

Super Booth Level Sponsors (5 Available) Includes: $5500 1 Remaining

• One booth in the main hall.
• Two delegate passes.
• Will be given advanced-access, discounted hotel reservation codes prior to rooms being released to the conference delegates on January 11, 2024 (but you are responsible for reserving and paying for your rooms).
• Able to purchase three additional discounted passes ($350/pass).
• Able to purchase Wetland Lounge drink tickets with your company logo - $15/ticket.  Tickets sold in bundles of 50.
• The Super Booth space is approximately 20’ by 20’ (may vary slightly). Please do not bring a booth or material exceeding these dimensions. Super Booth space can be transformed into personalized social spaces with couches, chairs, company equipment, bar and/or food service. If you need additional booth items (e.g. furnishing, specialty furniture, carpet, plants) you will be able to work and order directly from GES Conference Services. Any additional items ordered are the responsibility of the sponsor. Prior approval from CLRA Alberta is required. 

Gold Booth Level Sponsors (ONLY 9 SPOTS AVAILABLE) Includes: $3750

• One booth in the main hall.
• Two delegate passes.
• Will be given advanced-access, discounted hotel reservation codes prior to rooms being released to the conference delegates on January 11, 2024 (but you are responsible for reserving and paying for your rooms).
• The Gold Booth space is approximately 10’ by 10’ (may vary slightly). Please do not bring a booth or material exceeding these dimensions. Side banners within booth space are not permitted, and this includes any items that may block the view to adjacent booths.

WETLAND LOUNGE SPONSORSHIP INFORMATION 

• There are 4 Lounge sponsorship spots available outside of the main hall (See floorplan). 
• THIS YEAR, LOUNGE SPONSORSHIPS ARE BEING AWARDED BY A SEALED BID AUCTION
• The Wetland Lounge will be open to delegates on:
  • The Wednesday Welcome Reception.
  • Thursday from 11AM to approximately 11PM.
  • The Lounge will serve premium drinks with an assortment of local craft beer and a selected assortment of snacks.
  • Additional drink tickets will be available for purchase.

BIDDING PROCESS:

• One bid submission per company. This can be submitted separately from other sponsorship opportunities.
• Bids will begin at $4000.
• Bids will be accepted and will not be opened until January 12, 2024.
• All bids will be kept confidential and will not be disclosed to the public.
• The four winning Wetland Lounge sponsors will be contacted on January 15, 2024.
• The Wetland Lounge sponsorship includes:
  • Reserved Seating Area (1)
  • Pop-up Banner Placement (2)
  • Logo'd Window Clings (2)
  • Logo'd Tabletops (3) 
  • Opportunity to purchase lounge drink tickets with your company logo - $15/ticket.  Tickets sold in bundles of 50.
• Additionally, the top Wetland Lounge bid will also receive:
  • Feature billing on all Wetland Lounge advertising, promotions and marketing.
  • Your choice of window cling placement.
  • A Signature Drink named by the winner (drink choices to be provided by the CLRA Board).
  • Opportunity, at additional cost, to place logo’d coasters and/or napkins throughout the Wetland Lounge area.

EVENT SPONSORSHIP INFORMATION

Overview of Remaining Event Sponsorship Opportunities:

• Conference Closed Caption (1 Available)
• Speaker Gifts (2 Available)
• Break out Rooms (1 Remaining)
• Pop Up Banner Stands
  

 

• Pop Up Banner Stands (Breakout Level) (25 Available) $250 – The sponsor will be able to have a banner stand (sponsor to provide) on the Breakout Level for the Conference. Set-up for pop up banners stands can occur from 3 PM to 8 PM on Wednesday, March 6, 2024.Teardown will be allowed after the last Breakout Room session on Friday, March 8, 2024
• Breakout Room (4 Available) 1 Remaining $750 – The sponsor will have the opportunity to have a banner stand and small table inside the room. Additionally, the sponsor’s logo will be always displayed on the screen between presentations. No networking will be allowed during presentations. Set-up can occur from 3 PM to 8 PM on Wednesday, March 6, 2024, and teardown will be allowed after the last Breakout Room session on Friday, March 8, 2024 (time TBD). 
• SOLD OUT: Lanyard (2 Year Opportunity – 2024 to 2026) (1 Available) $2750 – The sponsor will be responsible for supplying 800 double-ended lanyards to the AB CLRA Board one week prior to the conference. The design is up to the sponsor; however, the lanyards must be no-spin style with clips on each end. Plastic name tag holders are not required. NOTE: This sponsorship has a two-year option available (with the sponsorship fee being paid annually).  
• SOLD OUT: Hotel Room Key (2 Year Opportunity – 2024 to 2026) (1 Available) $2000 – The sponsor is responsible for arranging the appropriate number of keys to be purchased and printed with their company logo and be delivered to the hotel(s) no later than February 15, 2024. NOTE:  This sponsorship has a two-year option available (with the sponsorship fee being paid annually).  
• Conference Closed Captioning (1 Available) $2000 - The sponsor will receive verbal and visual recognition throughout the event. 
• SOLD OUT: Conference Wi-Fi (1 Available) $1500 - The sponsor name and logo will be displayed at the registration desk, as the Wifi login name, and be used as the associated password. 
• SOLD OUT: Keynote Speaker (1 Available) $1750 – The sponsor will receive verbal recognition and have their logo displayed digitally. 
• SOLD OUT: The Program App (1 Available) $1500 – The sponsor will have their company logo on the main header of the Pheedloop app. 
• Speaker Gift (2 Available) $750 – The sponsor will receive verbal recognition during the gift presentation to the speakers. 
• SOLD OUT: The Stamp Game (1 Available) $750 – The sponsor will have their logo prominently displayed on the game form and verbal recognition during the award winner draw.
• SOLD OUT: Wednesday Welcome Drink Tickets (1 Available) $1000 – Each conference delegate will receive one drink ticket with the sponsor’s logo printed prominently on them, valid for use only at the Wednesday Welcome Reception.
• SOLD OUT: Smoothie Station (1 Available) $800 – The sponsor will have their logo featured in the smoothie serving area.
• SOLD OUT: Coffee & Water Station (2 Available) $800 – The sponsor will have their logo featured in the coffee and water serving stations. Sponsorships are available for either Thursday or Friday.
• SOLD OUT: Thursday Main Hall (1 Available) $750 – The sponsors logo will be displayed digitally on the main overhead screen between events and presentations.
• SOLD OUT: Thursday Breakfast & Morning Snack (1 Available) $1100 – The sponsor will be verbally recognized and have their logo displayed digitally on the main overhead screen.
• SOLD OUT: Thursday Lunch & Afternoon Snack (1 Available) $1500 – The sponsor will be verbally recognized and have their logo displayed digitally on the main overhead screen.
• SOLD OUT: Thursday Banquet Dinner (1 Available) $2500 – The sponsor will be verbally recognized and have their logo displayed digitally on the main overhead screen.
• SOLD OUT: Thursday Banquet Drink Tickets (1 Available) $1000 – Each conference delegate will receive one drink ticket with the sponsor’s logo printed prominently on them, valid for use only at the Thursday Banquet.
• SOLD OUT: Friday Main Hall (1 Available) $750 – The sponsors logo will be displayed digitally on the main overhead screen between events and presentations.
• SOLD OUT: Friday Breakfast & Morning Snack (1 Available) $1100 – The sponsor will be verbally recognized and have their logo displayed digitally on the main overhead screen.
• SOLD OUT: Friday Lunch (1 Available) $1300 – The sponsor will be verbally recognized and have their logo displayed digitally on the main overhead screen.
• SOLD OUT: Wednesday Workshop Room Sponsor (1 Available) $1500 – The CLRA Stewardship Committee is working on a Wednesday Workshop comprised of regulators, producers and senior environmental practitioners and attendance will be limited. The Sponsor will be recognized verbally, their company logo will be displayed on the screen before the workshop begins, and they will have the opportunity to place a banner stand in the room during the Workshop. Networking will not be allowed during the workshop and teardown will be required at the end of the workshop.
• SOLD OUT: Native Grassland Recovery Strategies Workshop (1 Available) $800 –The Grassland Restoration Forum will be conducting this workshop. The Sponsor will be recognized verbally, their company logo will be displayed on the screen before the workshop begins, and they will have the opportunity to place a banner stand in the room during the Workshop. Networking will not be allowed during the workshop and teardown will be required at the end of the workshop.
• SOLD OUT: Student Award Scholarship for Portage College (1 Available) $1000 -The CLRA AB Student Relations Committee is looking for a new scholarship sponsor that will be given to an outstanding student enrolled in one of the environmental studies programs at Portage College. Sponsoring a student award impacts the student long after the recognition is received during the award ceremony, as it contributes to the long-term development of the student. By investing in the education of upcoming environmental professionals and recognizing and celebrating their achievements you are fostering a positive relationship with the future of our industry. 

  The sponsor will have their logo displayed on the CLRA AB website, displayed digitally on the screens in the Main Hall, be on the stage during the student awards portion of the Thursday night banquet, hand their student winner the monetary award and have their photo taken with their celebrated student.  This is an annual sponsorship opportunity and will have the right of first refusal to continue on as a sponsor.

DOOR PRIZE DONATION

• We are asking Sponsors to consider donating a door prize that will be drawn in the Main Hall at the end of each day of the Conference (Thursday & Friday)
• It is suggested the door prize be valued between $75 to $500. 

IMPORTANT DATES

• December 4, 2023 (Monday)
  • Sponsorship Opens
• December 22, 2023 (Friday)
  • Returning booth sponsor right of first refusal period ends. All booth sponsorship is now assigned on a first-come first-served basis.
• January 11, 2024 (Thursday)
  • Hotel discount code released to the public.
• January 12, 2024 (Friday)
  • Payment for sponsorship is due.
• January 15, 2024 (Monday)
  • Sponsorship Fees Non-Refundable
  • Deadline to submit company logos in both JPEG and EPS with the sponsorship form or via email to: alberta@clra.ca
• March 6, 2024 (Wednesday)
  • Set-up for booth, pop up banners and breakout room sponsors is from 3PM to 8PM
• March 8, 2024 (Friday)
  • Take down for booth, pop up banners and breakout rooms will be after 3PM (unless otherwise indicated)

SPONSORSHIP QUESTIONS OR SUGGESTIONS

If you have questions or suggestions regarding sponsorships, please contact the any of the CLRA Sponsorship Committee members:

• Chad Hohol (CLRA Sponsorship Committee Chair) -  Chad.Hohol@harvestenergy.ca
• Meghan Olesiuk (CLRA Board & Sponsorship Director) -  Meghan.Olesiuk@ab.clra.ca
• Carolyn Inglis (CLRA Sponsorship Committee Member) – cinglis@h3menviro.com
• Kristie Lee (CLRA Sponsorship Committee Member) - Kristie.Lee@QMenv.com
• Angie Oosterlee (CLRA Sponsorship Committee Member) - Angie@remedx.net

 Thank you to all Sponsors for helping to make this event a success!

Sponsorship Options

Please indicate the Top 3 Options you wish to sponsor in the text fields below in the event your primary choice is taken. Please include any comments in the comment box below.

• Pop-Up Banner Stand (25 Available) - $250
• Breakout Room (4 Available) - $750 1 Remaining
• Lanyards (1 Available) - $2750 SOLD OUT
• Hotel Room Keys (1 Available) - $2000 SOLD OUT
• Conference Closed Captioning (1 Available) - $2000
• Conference Wi-Fi (1 Available) - $1500 SOLD OUT
• Keynote Speaker (1 Available) - $1750 SOLD OUT
• The Program App (1 Available) - $1500 SOLD OUT
• Speaker Gift (2 Available) - $750
• The Stamp Game (1 Available) - $750 SOLD OUT
• Wednesday Welcome Drinks (1 Available) - $1000 SOLD OUT
• Smoothie Station (1 Available) - $800 SOLD OUT
• Coffee & Water Station (2 Available) - $800 SOLD OUT
• Thursday Main Hall (1 Available) - $750 SOLD OUT
• Thursday Breakfast & Morning Snack (1 Available) - $1100 SOLD OUT
• Thursday Lunch & Afternoon Snack (1 Available) - $1500 SOLD OUT
• Thursday Banquet Dinner (1 Available) - $2500 SOLD OUT
• Thursday Banquet Drink Tickets (1 Available) - $1000 SOLD OUT
• Friday Main Hall (1 Available) - $750 SOLD OUT
• Friday Breakfast & Morning Snack (1 Available) - $1100 SOLD OUT
• Friday Lunch (1 Available) - $1300 SOLD OUT
• Wednesday Workshop Room Sponsor (1 Available) - $1500 SOLD OUT
• Native Grassland Recovery Strategies Workshop (1 Available) - $800 SOLD OUT
• Student Award Scholarship for Portage College (1 Available) - $1000 SOLD OUT

We will be utilizing a conference app for this year’s event. After you have been notified of your successful sponsorship, you will receive a link to complete your sponsor profile.

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Note: The pricing list does not include GST. GST will be added to the final total.