EXECUTIVE ASSISTANT (FULL-TIME)
POSITION RESPONSIBILITIES:
Administrative Support:
-Provide comprehensive administrative support.
-Manage and coordinate calendars, meetings, and appointments.
-Handle incoming communications, including emails, phone calls, and inquiries.
-Assist with day-to-day activities and errands.
-Help to plan systems and strategy related to administrative and communication-based goals.
-Assist in preparing meeting agendas & follow-up action items.
Partnership Liaison:
-Serve as a point of contact for partnerships with educational institutions like Hillel Academy and Fairfield International Academy.
Client Interaction:
-Follow up with students and parents regarding progress.
-Ensure students are on track to meet goals and deadlines.
-Create efficient systems to track student progress & follow-up with regular emails
Team Collaboration:
-Work closely with freelance admissions advisors, SAT tutors, and SAT coordinators to ensure seamless collaboration.
Tech-Based Innovation:
-Support the integration and use of technology tools for efficient workflow.
Event Coordination:
-Assist in organizing events, workshops, and seminars related to college preparation.
-Coordinate logistics, invitations, and follow-up for events.
Industry Research:
-Stay informed about trends and developments in the education and college admissions landscape.
Personalized Approach:
-Support the implementation of a personalized approach in client interactions and service delivery.
OTHER DETAILS OF ROLE
- This is a full-time role. Work hours are 8:30 AM to 4:30 PM on most days. Some days may vary due to events & evening workshops.
- Remote work will be allowed from time to time as needed, and when the physical office is closed
- Office is located at 51 Upper Mark Way, Kingston 8 (Hillel Academy)
- Work phone will be provided. Candidate must have their own laptop.
- Having your own car is a plus
- This role will commence as soon as possible
EXPECTATIONS & REQUIREMENTS
- Excellent communication & organizational skills
- Pleasant, outgoing and bubbly demeanor — able to relate to students and parents
- Empathetic — we are working with high school students during a stressful period of their life!
- Excellent grasp of technology and online systems (G-Suite, Excel, AI tools, Calendly etc)
- Bachelor's degree preferred but not required
- Discretion and confidentiality
- We are looking for outgoing candidates who are doers and self-starters!
- Fast learner, and highly adaptable to ongoing changes within a growing small-business
- Basic knowledge of the overseas college admissions process
- Passionate about youth development and education
- Flexibility in working hours
ADDITIONAL QUALITIES:
Cultural Fit:
Applicant should align with the company culture. We bring a youthful energy and passion to the admissions landscape.
Our company values are as follows:
1. WE ARE GOAL-ORIENTED; We focus on the end goal, knowing that all else will follow. We push our students to do the same.
2. WE are PEOPLE-CENTRIC; People are at the center of everything that we do. We focus on empowering our students through honest, authentic, open communication. We also believe in always putting people above profit.
3. WE ARE PASSIONATE; We are a company of deep thinkers and industry leaders, who simply want the absolute best for our students — whatever that may be.
4. WE ARE INNOVATIVE; Not bound by convention — our success—and much of the fun— lies in developing new ways to do things.