AVIGuk Cardiff International Conference 2025: Workshop and Poster Application Form

AVIGuk is calling for submissions for workshops and posters for the 2025 International Conference on the 9th October at Cardiff All Nations Centre. The workshops and posters will focus on evidencing the impact of VIG, in order to share its universal power.

We aim to share with the audience the myriad of ways that VIG and VERP have been shown to be effective and inclusive, in the UK and internationally. This could be achieved through sharing practitioner's and/or client's voices or other systemic change or evidence. For example qualitative or quantitative data, case studies, testimonials, vlogs, research studies etc.

AVIGuk would like to warmly welcome anyone practising or supervising VIG or VERP, who feels they have something to share. If you plan to include examples of practice, research and/or clinical work through video clips and/or stills, they should be clear, accessible, well lit, and ideally subtitled and/or lip readable.

We will support successful applications, to ensure that the selection of clips to be shown, are accessible and effectively demonstrate VIG principles and method.

Whilst there will not be time to include all workshop submissions on the day, any workshop applications that are not selected, will automatically be eligible for a poster submission. The deadline for both workshop and poster submissions is 1st May 2025. We will to let you know whether or not your application is successful by the 13th May 2025 so you can plan accordingly.

The deadline to have your finished Posters and Workshops will be the 1st September 2025. We appreciate that adjustments may be made to workshops post this deadline. Please message AVIGuk events via the Learning Platform, or email odavies@videointeractionguidance.net if delays are anticipated.

All workshop and poster presenters will still need to register and buy a ticket for the conference, and pay at the appropriate delegate rate (ticket costs will be announced in the next few weeks).

What information do we need from you?

The audience will include VIG trainees, practitioners and supervisors, managers and also those hearing about VIG for the first time. Therefore, the purpose of the workshops and posters is to share with the audience the many different ways that VIG and/or VERP has been shown to be effective and inclusive, in the UK and internationally.

If you would like to make a submission to present a poster or workshop at the AVIGuk International Conference 2025 please complete the form below.

We're very much looking forward to receiving your applications, as we know that there is so much evidence of the univeral power of VIG and VERP work to be shared!

Are you interested in a workshop or poster submission?*

Workshop onlyPoster onlyWorkshop and poster

Name of Lead Workshop or Poster Presenter*

First NameLast Name

Name of additional presenter/co-presenter(s)

First NameLast Name

Stage of VIG Practice for lead presenter:

Other:

Stage(s) of VIG Practice for any additional presenters - please write N/A if not applicable

County/area you work within*

Country*

Mobile/contact phone number

If outside the UK, please include contact phone number and country/area code.

E-mail for primary correspondance*

Confirmation Emailexample@example.com

Additional email if needed

Confirmation Emailexample@example.com

Workshop Submissions

Workshops will be allocated 45 minutes on the programme, with an additional 5 minutes for questions at the end (50 minutes total).

Useful tip: use a concise, but inclusive, title which clearly conveys what you will be presenting and draws attendees' attention to your topic.

Title of Your Workshop:*

Useful tip: Your session abstract will tell Conference Attendees why they should attend your session. To be effective and create interest, it should provide a brief, clear, and concise reflection of your presentation’s content, linking to the conference theme (capturing and sharing evidence regarding the effectiveness and power of VIG). The abstract should only be one paragraph of between 150 to 250 words in length.

Setting the scene: who you are, what context and role you’re working in, geographical area you work in, what professionals and/or client group(s) you’re working with, and what age range(s) etc.*

0/250

Useful tip: For the focus of your presentation, outline Your Key Elements. List 4 to 5 primary or key elements of your topic that you will be discussing. Please remember to include how you have shown VIG to be effective, and/or inclusive, and/or included client's or practitioner's voices.

What is the focus of your presentation? For example, why do you think the work that you have done will be of interest to the audience? Why was VIG/VERP selected for use in this context? What did you do? What were the findings, outcomes or impact of the work you did? How are you going to share this with the audience? *

0/400

Visuals: What visuals will you use to support your workshop presentation e.g. clips, video, photos, diagrams, models etc. *

0/150

Videos/stills: if used, how will you ensure that video clips used demonstrate core VIG principles/show a fidelity to the model of VIG/VERP e.g. take to intervision, show with colleagues, messages/meet with AVIGuk Training and Development Team etc.

0/150

Take home/conclusions/recommendations: Tell us what you hope the audience will have understood about the effectiveness of VIG from your workshop? What do you hope the audience will have learnt/taken away from your workshop etc. *

0/200

Would you be happy to present your workshop again at a Lunchtime Live, after the conference, or to be filmed and made available on the AVIGuk Learning Platform after the conference?

NB: This will not influence the decision as to whether your workshop is selected or not.

If you might consider presenting a Lunchtime Live, please write a short 'blurb'/abstract to go with your workshop, that could be shared on our website and the Learning Platform.

0/100

To ensure that videos are accessible and meet VIG principles, please indicate a commitment to pre-check videos with colleagues/peers prior to submission, and that all videos are filmed with good light/lip-readable or subtitled etc. Additionally AVIGuk Training Team can support and meet with applicants to tech-check videos prior to the conference.

NB: This will not influence the decision as to whether your workshop is selected or not.

Poster Submissions

Posters will be viewable throughout the conference day (9th October 2025). There will also be allocated time for delegates to view the posters, and meet with presenters. Poster presenters will be encouraged to be with their Poster and talk to delegates about their work, during this session. You are welcome to bring your own handouts, leaflets, materials, book copies etc. and/or paper copies of your poster, should you wish to. However, AVIGuk will only cover the cost of printing your Poster.

Useful Tips: When it comes to designing a poster, remember it is essentially a 'graphic abstract' or pictorial summary of the work you've done. There are also lots of helpful blogs and websites that can show you how to make a poster that draws people in! The posters will be A1, and can be either landscape or portrait. Please also look at the AVIGuk website for examples of past conference posters.

Designing conference posters

Conference poster layout

The AVIGuk team are also here to help, so if your poster submission is selected and you want to get in touch with any questions, please do. Similarly, should you need it, we can put you directly in touch with a graphic designer at the printers we are using. Please contact the AVIGuk Events Team, via the learning platform or odavies@videointeractionguidance.net for further help with this.

Please arrange with, and pay directly, our printers, should you wish to have them graphic design your poster. This service is very good value, and usually takes them about an hour to do. Please contact Matt Porter at matt@heskethpress.com for more information and a quote. NB AVIGuk will arrange and pay for poster printing costs only.

Title of Your Poster:*

Setting the scene: who you are, what context and role you’re working in, geographical area you work in, what professionals and/or client group(s) you’re working with, and what age range(s) etc.*

0/250

What is the focus of your poster? For example, why do you think the work that you have done will be of interest to the audience? Why was VIG/VERP selected for use in this context? What did you do? Why was VIG/VERP selected for use in this context? What did you do? What were the findings, outcomes or impact of the work you did? How did you share these findings? *

0/400

Visuals: What visuals will you use to support your presentation e.g. photos, diagrams, models, frameworks, pictures etc. *

0/150

Take home/conclusions/recommendations: Tell us what you hope the audience will have understood about the effectiveness of VIG/VERP from your poster? Tell us what you hope the audience will have learnt and taken away from seeing your poster etc.*

0/200

After the conference, we intend to include all Posters in our Research Database on the AVIGuk Learning Platform, and a selection may appear on our website too (see https://www.videointeractionguidance.net Events and Research pages for more information). Please email us (events@videointeractionguidance.net) directly if you wish to opt out of this.

Other:

Please write a short 'blurb'/abstract to go with your poster, that can be shared on our website and the Learning Platform.

0/150

If your Conference Poster needs to be anonymised for sharing electronically, please supply an anonymised/photos redacted, version of your Poster for sharing on the Research Database, AVIGuk Learning Platform and/or website by 1st September too.

Other:

I agree to submit my PDF/print ready poster by 1st September so that it can be checked by AVIGuk and their Printers, printed and posted ready for the Conference*

Yes

Consent: Please ensure that you have relevant consent for any participants or clients information or videos, stills/photos/images that you are including in your workshop and/or poster.*

I will have ensured that I have relevant consent to show any videos, photos, images or other materials etc included in my workshop and/or poster.

References: I understand that if my workshop and/or poster refers to other practitioners or interventions, I will include/cite relevant sources and references.*

Yes

Code of Conduct: Everyone submitting for either a workshop or poster should ensure they are following AVIGuk’s Code of Conduct, Ethics and Practice, which can be found on the Learning Platform https://learnvig.matrixlms.eu/file_resource/show/904921.*

I will follow AVIGuk's Code of Conduct, Ethics and Practice.

I have verified that all information provided is accurate and complete*

Yes

AVIGuk Cardiff International Conference 9th October 2025

Workshop and Poster Application Form