Facilities Grant Quarterly Report FY25 Logo
  • Facilities Improvement Grant

    Quarterly Report
  • Quarterly Reports are due by the last day of each quarter:

    December 31
    March 31
    June 30
    September 30

    Grant Period: Ends August 15, 2026

    The Facilities Improvement Grant offers public libraries awards to construct and improve library buildings to meet a critical community need and jointly and directly enable work, education, and health monitoring.

    This quarterly report gives grantees the opportunity to share their progress in spending funds and carrying out grant activities. The report must be completed in one sitting and cannot be saved for completion at a later time. We suggest drafting responses in a separate document prior to completing the online form. The form should be signed and submitted with an electronic signature on or before the quarterly date listed above.

    You must submit one quarterly report for each Facilities Improvement Grant you received. If your library was awarded a grant in 2023 that is not completed yet and you received another award in 2025, you MUST submit two quarterly reports, one for each grant.

    If you have questions about the program or reporting requirements, please contact either of the following staff members at the Idaho Commission for Libraries:

      • Talela Florko, Development Services Program Supervisor, at talela.florko@libraries.idaho.gov or (208) 639-4164

      • Jamie Thill, Grants/Contracts Officer, at jamie.thill@libraries.idaho.gov or (208) 639-4153
  • Definitions

    Project: For the purpose of the quarterly report, the term “project” refers to the entire project or set of subprojects funded by the Facilities grant. For grantees who have multi-part projects, the project is not considered “complete” until all aspects of the project are complete.

    Costs Incurred: For the context of the quarterly report, all reference to “costs incurred” are those costs that will be or have been charged to the Facilities grant. A cost has been incurred when the library has received a good or service for which it must pay. A cost is incurred at the time the service is rendered or the good has been delivered into the library’s possession, even if the library has not yet been billed for the good/service, and/or has not yet paid for the good/service.

    Construction: For the purpose of the quarterly report, “construction” is defined as work performed on or changes made to the physical facility. This would include activities like breaking ground, demolition, installation of systems such as plumbing or HVAC, installation of any permanent fixtures, etc. Construction includes any permanent changes to a building, including installation of affixed items like building systems, built-in work-stations, lighting fixtures, etc. Construction does not include any non-permanent or non-affixed items like furniture or computers. For multi-phase or multi-part projects, construction for the entire project commences as soon as any portion of the project begins construction. If you have any questions about whether an activity constitutes “construction” feel free to reach out to the ICfL.

    Operations: For the purpose of the quarterly report “operations” is defined as the services, programs, or activities that the library carries out as part of its mission to serve the community. In relation to the grant-funded project, the project is operational only after all phases and portions of the project are complete and all phases or portions of the project are ready to perform the functions or services they were designed to support.

  • I. Contact Information

  • II. Narrative Report

  • The narrative section of the report asks you to provide a brief summary of the project elements completed at this point in the grant period. If you have questions about the programmatic requirements of the grant please contact us.


    Please keep the program goals in mind when carrying out grant activities.  Facilities Improvement Grant Goals:

    A. Build the institutional capacity of libraries to best serve their communities by updating, renovating, or constructing new facilities for public use.

    B. Strengthen the role of libraries and library staff as community educators and community connectors by improving access to work, education, and health monitoring spaces and services.

    C. Address demonstrated critical needs within Idaho communities by improving access to work, education, and health monitoring. 

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  • 6. Completed Construction Questions. Additional questions will apear below if you indicated that construction for your project is complete in Question 2 . If construction has not started yet, or is still ongoing, skip to Question 7.

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  • III. Financial Report

  • The financial section of the report requests the original grant amount, actual expenditures to date, and unspent balance. Unused grant funds must be spent by the end of the grant period or returned to the ICfL. If you have questions about eligible or ineligible expenses, documentation requirements, or need to obtain your original budget please contact us.

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  • IV. Signature and Submission

  • By typing your name in the box below, you are electronically signing this report and certifying that the information provided herein is true, accurate, and complete to the best of your knowledge. After signing, click the "Submit" button. A copy of this report will automatically be emailed to you and the library authorizing official.

  • If you have any questions about this program or report please contact Development Services Program Supervisor, Talela Florko at talela.florko@libraries.idaho.gov, (208) 639-4164 or Grants/Contracts Officer, jamie.thill@libraries.idaho.gov, (208) 639-4153.

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