VOLUNTEER Registration

Night to Shine, February 9, 2024 (6-9pm)

WEST END PRESBYTERIAN CHURCH

RICHMOND, VA (map)

We are excited to have you serve with us!  We expect to have 200+ guests and therefore estimate needing 300+ Volunteers.  Due to the needs of our guests, you must be 16 years or older to volunteer. 

The Tim Tebow Foundation requires that all volunteers, over the age of 18, have a current background check completed prior to serving AND to have attended a mandatory Volunteer Training.  Volunteers under 18 years of age, will be required to have a Parental Consent form filled out, which you will find in the registration form, as well as attend a mandatory training.

If over 18 years of age, at the end of your registration form, you will find a link to complete a background check, and will be required to go and provide information about yourself so a background check can be run.  

The training for Buddies will be on the evening of January 29 at West End Presbyterian Church at 7 pm and is MANDATORY for all buddies. If you are a non buddy volunteer,  training will be on February 5th at 7 pm.    Please mark your calendar now and reserve those dates.

We appreciate your understanding on the above information.  We are committed to making the safety of all of our guests our top priority.

We are thankful for you!

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All Volunteers under the age of 18 are required to have a Parent Waiver Form submitted.  Please have your parent / legal guardian read and sign the agreement below.

PARENTAL WAIVER FORM (Required for all Volunteers under the age of 18)

Minor's Name: {volunteerFirst} {volunteerLast}
Minor's Age: {age90}
Minor's Birthdate: {dateOf}

In connection with and consideration of my child's (named above) participation in Night to Shine Prom, I, on behalf of my child and myself, hereby represent and agree as follows:

I, as the parent or legal guardian of above named minor, do hereby give my full consent and approval for my child to participate in a Volunteer role at Night to Shine Prom, on February 9th, 2024.

Should my child require emergency medical treatment, first aid, or transportation to a hospital or medical facility as a result of illness or injury associated with my child's participation in Night to Shine, I consent to any such treatment, first aid and/or transportation that may be provided to my child, and understand that West End Presbyterian Church, or the Tim Tebow Foundation, will not be responsible for any costs associated with any of the foregoing.

I understand that as a volunteer for Night to Shine, my child may participate in physical activity. I represent and warrant that my child is in good physical condition, and has no physical, health related or other problems which would preclude or restrict his/her participation in this Night to Shine event on February 9th, 2024.

I understand that as a volunteer for Night to Shine, my child may be provided dinner and it is the responsibility of my child, if allergies are present, to ask about ingredients in all food he/she chooses to eat.

I authorize Tim Tebow Foundation, Inc., (“TTF”) a Georgia nonprofit corporation headquartered in Florida, to publish or release to the media any pictures of my child during his/her time as a participant in Night to Shine Prom for promotional or recognition purposes only.

I CERTIFY THAT I AM 18 YEARS OF AGE OR OLDER AND THAT I HAVE READ, FULLY UNDERSTAND AND AGREE TO THE TERMS OF THIS AGREEMENT, AND I SIGN IT VOLUNTARILY WITH FULL KNOWLEDGE OF ITS SIGNIFICANCE.

 Volunteer Roles

 

Buddy 

This is our greatest need!  A Buddy will accompany and assist an assigned guest with special needs throughout the evening, providing companionship and any assistance they may need during the event. Note this position is an active position, with not much sitting! A training session will be mandatory for every volunteer in this role. (Training Session will be on the evening of January 29th at 7pm West End Presbyterian Church). Additionally, all buddies must be in attendance by 5 pm on the night of the event. Nice dress attire is required. WHILE WE ARE FULL FOR BUDDY ROLES WE ARE LOOKING FOR BACK UP BUDDIES TO STEP IN WHEN WE GET CANCELLATIONS.

 

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Other Support Roles: 

Food Server – Assist Table Host by serving plated meals and keeping water glasses at Dinner tables filled. Must wear black pants and white dress shirt.  (POSITION FILLED)

Table Host– This volunteer will be assigned to oversee several dinner tables. Role will include interacting with guests, assuring special dietary restrictions are met, assisting buddies with cutting food etc. Must wear black pants and white dress shirt. 

Photography Assistant – Assisting photographer in keeping photo lines moving, helping to pose guests, and get smiles! Must wear black pants and white dress shirt. (2 needed)

Buddy Staging Room - Will check in Buddy volunteers the night of the event and monitor the Buddy staging room assisting in pairing the Buddy with the guest as the guests arrive. (4 needed)

Greeter - Greet the arriving guests at the door and direct them to the proper lines to check in. (POSITION FILLED)

Hair & Makeup Team - Experienced hair stylists and makeup artists are needed to help our female guests get glammed up before the event. (POSITION FILLED)

Limousine Assistant – Assist guests in getting in and out of limos, and keep limousine lines moving. This job requires warm dress as position will be stationed outside. Volunteer should be able to lift, and offer steady support to guests. Must wear black pants and white dress shirt. (POSITION FILLED)

Coat Check – Greet guests upon arrival, offer to take coat, tag and store them. Remain near coat room in case any guests need their items early. As guests leave, ask for names and retrieve their coats. Must wear black pants and white dress shirt. (4 needed)

Volunteer Check In -Greet volunteers, provide nametags, and direct volunteers to their designated area of service.  (POSITION FILLED)

Parent/Caregiver Room - Help to keep snacks replenished and love on parents/caregivers while they get some well deserved downtime.

Volunteer Room - Keep snacks and drinks stocked and encourage our volunteers in this special rest space just for them. (2 needed)

Red Carpet Paparazzi - Cheer on our guests as they arrive and make them feel extra special—like celebrities! (10 needed)

Sensory Room - Give our guests a little extra attention in a quiet space away from the chaos of the mail event. (3 needed)

Security Team - Extra eyes stationed on doors and unused areas of the church.

Candid Photographer - Looking for highly trained or professional photographers to take candid photos of the event.  Note photographer must have their own camera, and be able to edit their own photos and upload all photos to a shared drive by 10 am the day after the event. (4 needed)

Karaoke Team - This team helps guests select their song to perform, queues next song, encourages guest and may get on stage with guest at guest's request.  Fun, high energy, life of party personality is needed for this role! 

Activities Helper – Helping to manage lines/talking with guests at the different activities (5 needed)

Parking Team - Direct guests to parking as they arrive. (6 needed)

DUDE Station - This is the area where our male guests get to come to get "spiffed" up--get a shoe shine and last check in the mirror!  

Swag Bag - Stuff gift bags before the event and distribute to our guests as they leave the event. (POSITION FILLED)

Flowers - Help guests with corsages and boutonnieres as they arrive. (POSITION FILLED)

Set Up Team - Be onsite the day of the event to help with event set up. (15 needed)

Take Down Team - Arrive the day of the event by 9 pm to help with tear down and clean up. (15 needed)

Decoration - There will be several decoration days prior to event where we will need lots of hands to prep decorations.  Many hands are also needed the day of the event to decorate! (35 needed)
 

Please rank the volunteer roles you are interested in (including being a Buddy).  Note: While we will try to give you your first choice, we cannot guarantee that.

Experience

You indicated that you were interested in the Buddy Volunteer role.  Please tell us some more information about your experience working with individuals with disabiliities. This information helps us to pair our guest's to a Buddy based on their needs and the Buddy's experience. 

Night to Shine Participant Media Rights Release

By signing below, and for the good and valuable consideration of participating in an event

hosted by West End Presbyterian Church, and sponsored in part by or associated with the Tim

Tebow Foundation, I hereby give my full consent to Tim Tebow Foundation, Inc., (“TTF”) a

Georgia nonprofit corporation headquartered in Florida and West End Presbyterian Church 

(“CHURCH”), a Virginia nonprofit corporation, to record, by writing, by video, photographic, or

audio recording device, or by any other analog or digital means, my actions, physical likeness,

biographical information, and/or voice. Additionally, I hereby grant to TTF and CHURCH,

without royalty or other compensation now or in the future, all rights of every kind and

character whatsoever, in perpetuity, in and to any and all such recordings,  along with

any additional recordings I might provide to TTF and CHURCH, and to any benefits

inuring to TTF and CHURCH as a result of its use of any of the foregoing recordings.

Among other things, TTF and CHURCH may, but are not required to, copy or reproduce

the recording, edit or modify it, incorporate it into another work, display or broadcast

it or any of the foregoing privately or publicly, and use or license it or any of the

foregoing for use by others, all for the sole benefit and at the sole discretion of TTF and

CHURCH, for the advancement of TTF and CHURCH’s exempt charitable purposes. All

permissions granted herein extend to any successor or assign of TTF and CHURCH and bind me

and my heirs, successors, and assigns. I, hereby release and discharge and agree to hold

harmless TTF and CHURCH, its directors, officers, employees, volunteers, and independent

contractors, from any and all claims or damages, including but not limited to defamation or

violation of rights of privacy or publicity, arising from or associated with the recordings or use

of recordings. This release shall be construed, interpreted and governed in accordance with

the laws of the State of Florida, and should any provision of this release be determined invalid,

such invalidity does not affect any of the remaining provisions. I am of full age and have the

right to contract in my own name.

Click the submit button to finalize your registration for Night to Shine 2024!