MAFS 2024 Health & Safety Form

1

Welcome to the Material and Finishes Show 2024 Exhibitor Health & Safety and Stand Information Form. This is a compulsory form which must be completed by all exhibitors. Please complete the form accurately.

2

Exhibitor Company Name* This field is required.Please submit the name of the company you are completing this form on behalf of

3

Stand Number* This field is required.

4

Contact Name* This field is required.Please type your name below

First Name

Last Name

5

Email Address* This field is required.Please submit your email address

example@example.com

6

Our Principle Health & Safety representative for the stand is:* This field is required.This is the person who is responsible for all H&S elements of the stand whilst onsite and must be contactable throughout the event.

7

Onsite contact number for Principle Health & Safety representative:* This field is required.

8

Our company has a written Health & Safety Policy* This field is required.You do not need to submit this now, but a copy must be available and provided if requested onsite.

YESNO

9

How many employees does your company have?* This field is required.

4 or less

5 or more

10

As you have 5 or more employees within your company, a written Health & Safety policy is required. For guidance on preparing a Health & Safety policy, please visit http://www.hse.gov.uk/simple-health-safety/policy/index.htm

11

As you have less than 5 employees within your company, a written Health & Safety policy isn't required, however we recommend that you have one regardless. For guidance on preparing a Health & Safety policy, please visit http://www.hse.gov.uk/simple-health-safety/policy/index.htm

12

What type of stand have you booked?* This field is required.

Shell Scheme

Space Only

13

Shell Scheme Exhibitors: Will you, or a contractor, be coming onsite to build within your Shell Scheme stand? i.e. building freestanding walls or structures, laying flooring etc.* This field is required.

YESNO

14

A Compulsory Space Only Information Form must be completed for each Space Only stand or Shell Scheme stand who is building within their walls. The Compulsory Space Only Information Form is in addition to this Exhibior H&S and Stand Information Form.

The Compulsory Space Only Information Form should be completed by the exhibitor if they are a self build, or by the stand contractor if they stand is being built by a nominated contractor.

This form must be completed by Friday 8th March 2024.

Compulsory Space Only Information Form

15

Are you planning on showcasing Artificial Plants on your stand?* This field is required.If yes, you are required to add this into your risk assessment.

YESNO

16

I understand that this is a fire risk and will ensure artificial plants used on my stand are fire retardant. Please contact the organisersPlease note that the fire officer will test onsite and should the test fail you will be instructed to remove the plants.

I understand

17

Are you planning on having a vehicle on your stand?* This field is required.If yes, you are required to add this into your risk assessment.

YESNO

18

Please contact the organisers for permission.

19

ALL exhibitors must complete an EXHIBITOR RISK ASSESSMENT covering all exhibitor activities on the stand and send it to the Organisers.

Click here for a template and more information on Risk Assessments. The Organisers do not approve Risk Assessments but require copies to make available to the authorities if required.

20

Please upload your Exhibitor Risk Assessment* This field is required.If you don't have an Exhibitor Risk Assessment form, please download and complete one from the previous page.

Drag and drop files here

Select files to upload

Max. file size: 10.6MB

21

Please sign below to confirm that you will comply with the following legal requirements:* This field is required.- The terms of the Licensing Act 2003 - Products for sampling must be held in a secure area - Alcohol may not be served to anyone under the age of 18, or anyone who appears to be under the age of 18 (unless proof of age is shown) - Alcohol MAY NOT be served before 10:00 hrs - Service staff must be over the age of 18 - Alcohol must not be served to anyone who appears to be under the influence of alcohol

Clear

22

I understand this is a trade only event and children under the age of 16 are not permitted onsite at any time during build, open or breakdown.* This field is required.

Confirm

23

I understand by checking this box I am confirming the information I have provided is accurate and I acknowledge and agree to the terms of acceptance.* This field is required.

Confirm

24

Thank you for completing the MAFS 2024 Exhibitor Health & Safety and Stand Information Form.