Hart House Event Questionnaire

Hart House Events Questionnaire

Thank you for thinking of Hart House for this event. To help us best assess our availability and which space may be best for you, please complete the below questionnaire. Once we’ve received your reply, we shall assign you to a coordinator who will provide an estimate based on your responses. Please note that our venue is not air conditioned, however our spaces are cooled using a combination of large standing fans and opening the windows for air flow.
Thank you for engaging Hart House Hospitality Services. The information you provide will be used to inform how we can provide you with the best possible experience. Your participation is optional. If you have questions, please refer to https://harthouse.ca/doc/hart-house-notice-of-collection or contact privacy@harthouse.ca.
Name of Organization*
If you are booking for an individual, just enter your full name
Have you booked with Hart House before?*

YesNo
Contact Name*

First NameLast Name
E-mail*
example@example.com
Phone Number*

Area CodePhone Number
Street Address*

Street Address

Street Address Line 2

CityState

Postal/Zip Code
Province*
State
Country
Postal/Zip Code
Please indicate if you are one of the following*
Event Title*
Do you require multiples dates for your event?*

YesNo
First Date*

DayMonthYear
Last Date*

DayMonthYear
Preferred Event Date*

DayMonthYear
Alternative Event Date

DayMonthYear
Alternative Event Date

DayMonthYear
Event Start Time*

Hour Minutes

AM/PM Option
Event End Time*

Hour Minutes

AM/PM Option
Estimated Number of Guests (maximum)*
What type of event are you hosting?
Do you require breakout spaces?

YesNo
How many breakout spaces are required?
How many people will be in each breakout space?
Do you wish to have food at your event? (Please note that all catering must be provided by Hart House - no outside food is permitted).*

YesNo
What type of food service are you looking for?

Coffee service with light snacksCocktail party or receptionPlated mealBuffet
Are you hoping to provide alcoholic beverages? (All beverages must be provided by Hart House catering and can only be served when food is also being served).*

YesNo
Type of service required

Cash barHost barCombination of cash and host bar
What Audio Visual items might you need to rent for you event?*

Projector and ScreenSound System with single micMicrophones for a panelLive Captioning (*must be booked 6-8 weeks in advance)Hybrid (*Meeting with Audio Visual Manager Required)Livestream (*Meeting with Audio Visual Manager Required)None
Please include any Audio Visual items you may need that are not listed above. Please note that live streaming or hybrid events must be discussed with our Audio Visual Manager for an accurate estimate.
What type of furniture set-up will you need or ideally like to see? (Lecture seating, reception, table rounds etc.). Your coordinator will work with you to design a customized floorplan for you event.
Please indicate any other vendors, services, or items you plan to bring in (ex.DJ, Photo Booth, Band, VIP Speakers, etc.).
Is there anything else about the event that we'll need to consider?
Should be Empty:

Hart House Events Questionnaire