30 Day Questionnaire

Weddings, Galas, Quince, Formals - Event Questionnaire

Thanks for choosing Festival Park! To make your event planning appointment a breeze, we've compiled some key questions to answer beforehand. We understand it might seem lengthy, and some details may not be relevant to your specific event, but it helps us ensure everything runs flawlessly on the big day!For any questions, feel free to shoot us an email directly at events@FestivalPark.com. Unlike many other venues, we have no hidden fees and no minimum guest requirements – just a commitment to making your event unforgettable!
PACKAGE RATES are based on 200 or less in attendance. Have more guests? No problem! Just be prepared for a $10 pp increase.

INCLUDED WITH RENTAL:

• STAFF: Event Manager, Bartenders, Custodial Staff

• TABLECLOTHS: White, Black, Sandalwood, or Ivory

• LINENS: A wide variety of linen napkin color choices

• TABLES: 8' (Seats 10) or 6' Rounds (Seats 8) Skirted cake table, gift table, head table, sign-in table, and DJ table (If needed)

• FLATWARE: Use of house place setting package for all guests

• CAKE CUTTING: (a serving is an additional $1 pp) with plates, napkins, and forks*

• CANDLES: LED per table if needed

• AUDIO: 2 Wireless Mics and Speakers for Head Table
Type of Event*
Type of package*

Festival Hall REEF POINT Package ..........$3000.00Festival Hall WIND POINT Package ..........$3900.00Memorial Hall LAKEVIEW Room PKG: ......$1500.00Memorial Hall COLONNADE Hall: ............$2500.00Memorial Hall GOVERNORS Pkg;..............$3000.00Memorial Hall PRESIDENTIAL Pkg: ..........$3900.00
Client's Name*

First NameLast Name
Client's E-mail*
example@example.com
Please select your event date*

MonthDayYear
Date
Arrival Time*

:HourMinutesAM/PM Option
Note: Two hours before the start of your event or ceremony time are included in your rental package (i.e 3:30 p.m. arrival with a 5:30 p.m. ceremony). There is no extra fee to set up your event during our normal business hours provided no other events that causes a conflict.

After-hours set-up and tear-down time may be purchased by the hour at $100 each.
For Weddings: Ceremony Start Time (time you will be walking down the aisle. Guest seating begins 30 minutes prior)

:HourMinutesAM/PM Option
Where will your ceremony take place?
Would you like to add the "In Case of Rain" Plan - $295?
Outdoor ceremonies only. We will set up both indoor & outdoor ceremony spaces to your guest count on wedding day in case of rain.
Reception/Event Start Time (30 minutes after ceremony start time. This is the start of your cocktail hour)*

:HourMinutesAM/PM Option
Event End Time (Hall closes at Midnight)

:HourMinutesAM/PM Option
When are your RSVPs due?

MonthDayYear
Date (MUST be before 21 days pre-wedding)
What is estimated TOTAL guest count?
*Always include wedding party and couple.
How many of those are adults?
Please make sure the adult & child counts add up to your TOTAL guest count.
How many of those are children, ages 2-10?
*Children under the age of 2 do not get counted in your guest count. However, if you need a high chair, please let us know below.
How many high chairs will be needed?
We have 5 high chairs on-site. Please include what tables these need to go at in your seating chart no later than 10 days before the wedding.
How many at your head table?
Catering Selections

You have the freedom to choose any caterer you prefer. We have a list of preferred caterers who we've reviewed and approved to make your selection easier. If you choose a different caterer, we'll simply need to confirm they have the proper insurance and documentation. There's no additional charge for using an outside caterer and they are allowed to use the kitchen for the duration of your event.
WEBSITE LINKS FOR APPROVED CATERERS:
Have you selected a caterer?

SophisticateringReef Point Brew HouseChart RoomCharcoal GrillIvanhoe'sOther
Which dinner style have you chosen for your event?
Consult with your caterer for Late Night Options. Alternatively, the Festival Park Kitchen crew offers the following options:
25 person Minimum

Pick Two: $10 ppPick Three: $12/pp
In-House Late Night Snacks:

Danish Kringle from Racine' BakeriesRacine Pizza (Wells, Durango's or Infusino's)Hot PretzelsPopcorn (Fresh Popped)Assorted CookiesDonutsNachos and CheeseOther
Beverages/Bar

All packages include the following: House Beer & Wine for 4.5 hours. Budwesier, Bud Light, Michelob Ultra, Yuengling Lager Cabernet, Merlot, Chardonnay, White Zinfandel, Moscato, RoséSoft Drinks: Coke, Diet Coke, Sprite, Coffee, Decaf, Water, Iced Tea
Beverage Package

Cash BarTicketed DrinksBeer / Wine/ Soda onlySoda and Water OnlyPre-Paid Hourly RateOpen Bar - All Night
Do you want to add a champagne toast?
Are you interested in adding a craft keg of beer?
We will go over which types/brands at the final meeting.
If interested in a craft keg, please list your top 3 choices.
We require a list of your top 3 choices. We will be diligent in trying to find your top choice first, but we are only able to provide what the distributers & breweries have in-stock & available (seasonal options are only available within their respective season).
Are you interested in adding a signature drink?
What type of signature drink would you like to add?

Pineapple MulePomegranate MuleRaspberry MuleStrawberry LemonadeBlackberry LemonadeBlood Orange LemonadeBlueberry Basil LemonadeMint LemonadeBlueberry Iced TeaOther
Which type of liquor would you like in your signature drink?
LEMONADES served with choice of vodka, rum, gin or champagne MULES served with choice of vodka or bourbon ICED TEA served with choice of vodka or bourbon
Would you like any beverages, other than water, in the suites before your ceremony? Beer is $50 for 24 cases on ice. Wine & Champagne are subject to a market price of $7 to $26. Please include selections below if applicable.
Suite Beverages
Outside alcohol CANNOT be brought into the Racine Civic Centres at any time. Options are: Spotted Cow, Corona, Coors Light, Miller Lite, Bud Light, Miller High Life, O’Douls, Merlot, Cabernet, Chardonnay, White Zinfandel, Rosé, Moscato, or Champagne.
Florals
Will you have centerpieces?
Please provide vendor information in the vendor section of this form. They will be responsible for setting up & tearing down ALL florals DAY OF WEDDING. All items MUST be removed on night of wedding.
Please describe centerpieces on guest tables?
DJ/Entertainment
Will you have live music for your ceremony?
DJs/bands are not permitted to use Festival Park's sound system unless coordinated in advance. A rental fee will apply if applicable.
Do you need microphones for your ceremony?
Your Outside / Band typically provides them with their sound equipment. Rentals are available through Festival Park.
Are you planning to do a sparkler send-off at the end of reception?
Festival Park provides 20 inch sparklers, lighters, sand & buckets for extinguishing, & a fire extinguisher. $275 flat rate. Per the contract, client cannot provide their own.
Any additional comments:
Linens
Have you made linen selections for your wedding?
*Linen colors may not be guaranteed if we do not have a pre-order in the system (most often completed at the detailing meeting).
If so, please confirm what color & material table linen you would like?
Polyester & Satin are included materials in the package.
If so, please confirm what color & material napkin linen you would like?
Polyester & Satin are included materials in the package.
If so, please confirm what color & material linen you would like for the cake table?
Polyester & Satin are included materials in the package.
Are you interested in specialty linens (i.e. overlays, runners, chair sashes, etc.)?
Please describe specialty linens in comment section below.
Do you want to rent our gold flatware?
Silver is our standard, included in the package flatware. We offer gold as an upgrade at $1.75 per guest.
Additional comments:
Additional Information
Are there any additions you would like to add?

Projector and ScreenDance FloorStageRiser for Head TableOther
Will you provide favors?
We will go over details, types of favors, set up, etc.
What is your color scheme?
If you have the lighting package, what uplighting color would you like?
Do you or your vendors need any additional tables?
Will you have a seating chart?
If so, please confirm what color & material altar table linen you would like.
Have you scheduled your rehearsal date and time yet?*
*Rehearsals cannot be scheduled until 30 days prior to your wedding due to other events going on at the facility. This is outlined in your contract.
Contract Reminders

Please type your full name in the box provided next to each of the below statements acknowledging you understand these contract reminders.
I understand the rain plan in my contract. If I want Festival Park to set up the ceremony, I must let them know by Wednesday of wedding week. Otherwise, it is California style. *Unless you have purchased the "In Case of Rain" plan, then the final decision must be made three (3) hours pre-ceremony.
Please type your full name here.
I understand the NO GLITTER or CONFETTI policy. I will not bring in any items with glitter or confetti to the facility (confetti includes biodegradable & floral varieties).
Please type your full name here.
I understand that absolutely NO ALCOHOL can be brought into Festival Park / on property at any time during my wedding day.
Please type your full name here.
I understand that Festival Park Staff will enter the facility to remove catering items (platters, plates, glassware, etc.), place cards & gifts for safe keeping during reception, & clean any trash/discarded items throughout the evening.
Please type your full name here.
I understand that all vendors, family members, wedding party members, & the bride + groom cannot enter the venue until the contracted arrival time.
Please type your full name here. Please also note, per the contract, the security deposit will not be refunded if client/vendors arrives earlier than contracted time or remains on property later than contracted.
I understand that all items (Festival Park & couple provided) may not be set & ready upon contracted arrival time. Set up will be completed before the start of the wedding.
Please type your full name here.
Contact Information

You're almost done...
What is your photographer's name/company?
What is your photographer's phone number?
What is your photographer's e-mail address?
If you do not know this - please make sure to have this information at your final appointment.
Please list ALL other non-Festival Park provided vendors and their telephone number as well as e-mail address.
What is your means of transportation for the wedding party and guests?
*If you will be using a party bus for the wedding party, we will take any coolers/alcohol that have been on the party bus upon arrival & store them in the office. We will return ALL items at the end of the night, but this ensures that outside alcohol that has been brought in off the party bus is not being consumed by guests/wedding party.
Please list the hotel(s) you've worked with and their contact information.
Who is your GO TO/Event Representative for the day of the wedding?
*This person is usually a maid of honor, mom, or someone close to you that can answer questions. We try not to bother the couple on their wedding day with simple questions.*
What is their phone number?:
What is their relation to you?
When will you be dropping off your decor/items?
We will schedule this, as well as rehearsal, at the final meeting.
Please remember to bring the following to your final meeting:

1. Final Guest Count - we cannot wait past 21 business days before the wedding for your final guest count. Example: If you are getting married on a Sunday, we will need final guest count 23 days pre-wedding (21 business days pre-wedding).

2. Seating Chart - after the final meeting our staff will email the final wedding diagram. Please send your finalized seating chart to us no later than 10 days before the wedding. Note where specialty & kids meals will go & which tables are family tables.

3. Please do not pay the final payment ahead of time.

4. A list of all items that you will be providing for us to set up - this may also be provided at item drop-off.

*Please note, the number of guest tables is determined by the final guest count. We will discuss guest table numbers at the final meeting.
Should be Empty:

Weddings, Galas, Quince, Formals - Event Questionnaire

Catering Selections

Beverages/Bar

Florals

DJ/Entertainment

Linens

Additional Information

Contract Reminders

Contact Information