15th Annual Ormond Beach Riverfest Seafood Festival
November 16-17, 2024
Vendor Application and Agreement
FINAL APPLICATION DEADLINE Friday, September 27, 2024
The undersigned hereby agrees to reserve booth space to exhibit and/or sell their product or service during the 2023 Ormond Beach Riverfest Seafood Festival November 18-19, 2023.
By signing this agreement, you acknowledge receipt of and agree to be bound by the rules and regulations of the Festival. The Festival will be held at Rockefeller Gardens, 25 Riverside Drive, Ormond Beach, FL. Festival hours are from 10AM-6PM on Saturday November 18 and 10AM-4PM on Sunday November 19.
Payment and Deadline: Submission of payment is due upon signing of this agreement. Festival exhibitor space is limited, and applications will be accepted on a first-paid basis. The final deadline for application, required documents, and payment is Friday, September 27, 2024 - no exceptions. If you submitted payment by credit card via this application, the vendor fee will be processed within six days if you were accepted. Ormond Main Street staff will reach out directly to you for payment if you are accepted outside of the initial six day submission window. If payment is not made by cash, check, money order, or credit card by Friday, September 27, 2024 your spot will be forfeited and made available to vendors on the waitlist – no exceptions.
You must bring your own tent and table with chairs. If paying by check, the total cost for an exhibition space for two days is payable to Ormond Beach Main Street, Inc. There will be a limited number of non- profit organization exhibition spaces available at a reduced charge.
Food Vendors:
The standard food vendor space is 10 ft. (frontage) x 20 ft. deep. These spaces will accommodate a 10 x 10 tent and give food vendors who are cooking on-site an additional 10 x 10 space (required) directly behind the tent for cooking. Food vendors agree to post a menu at eye level showing what items are available and the pricing. Event presenters provide centrally located trash receptacles for standard garbage. Vendors are responsible for discarding their own cooking oil or anything that is not considered regular trash and removing it from the property.
Electricity:
Limited electricity is available from the City of Ormond Beach, which is included in the vendor fee. However, there is no 220 service. Please bring a generator if you have one available to you. However, be advised that there is a 70dB limit for your generator when it is under a load. If your generator exceeds this decibel limit, you will be asked to shut it off and to find an alternative power source. If you are requesting electricity, you must specify exactly what you intend to plug in to the application. We reserve spaces with electricity for our food vendors, but you may request electricity in your application above. We cannot guarantee all vendors will be granted access to electricity.
Insurance:
Please include, with this application, a Certificate of Insurance. If you are not required to carry Liability Insurance please contact the Ormond Beach Main Street Office to discuss other options. Food vendors are required to obtain insurance listing ORMOND BEACH MAIN STREET, INC as the additional insured on General Liability Coverage for a maximum of $1,000,000.00. Proof of this coverage MUST be uploaded here OR emailed OR mailed to the contact information below by September 27, 2024. Food vendors must also submit DBPR License, or similar food handling certificate.
Waiver:
You agree to waive any and all claims of whatever nature against Ormond Beach Main Street, the City of Ormond Beach and the Ormond Beach Riverfest Festival, their employees, successors and any volunteers, sponsors and/or suppliers connected with the Festival.
Release:
You grant permission and an unconditional release of any photographs, video or motion pictures and/or any verbal or written statements for use by the promoters of the festival for any legitimate purpose including, but not limited to, publicity, promotions, fundraising and/or websites.
Cancellation/Refund Policy:
If you are unable to attend, we must receive notice of your cancellation no later than Friday, October 11, 2024 in order for you to be eligible for a full refund.
RULES FOR THE EVENT:
The organizers of the event want it to be a positive experience for the vendors and our attendees. Because of that, we have established the following rules and guidelines for the Ormond Beach Riverfest Seafood Festival:
1. Vendors are prohibited from selling, exhibiting, displaying or promoting any type of merchandise or service that may have implicit or explicit content of violence or obscenity (visual or verbal).
2. Food vendors are responsible for taking their trash to the designated dumpster area as frequently as necessary, but at least once daily.
3. Vendors agree to have vendor space open by 10:00 AM on Saturday, November 16, 2023. *By signing this document, you agree to remain at the park with your booth open until the event ends at 6PM on Saturday evening. If you leave early, you will not be allowed to return or participate in any other events managed by Ormond Main Street, including Granada Grand Festival of the Arts, Taste of Ormond, Celtic Festival, Riverfest Seafood Festival, and any of the markets.
4. Set-up will occur sometime between 8:00 AM and 5:00 PM Friday, November 15, 2024. In the weeks leading up to the event, you will receive an email with an assigned move in time. You will be expected to set-up in your assigned space at that time. Should you believe you have special needs due to an extensive set up, please send an email to vendors@ormondmainstreet.com or call the office at 386-492-2938. Absolutely no vehicles will be allowed inside the park after 9:00 AM on Saturday morning.
5. Vendors are NOT permitted to sell any beverages including (but not limited to) water, soft drinks, lemonade, beer or wine, unless approved by event organizers.
6. The Staff of Ormond Beach Main Street has the right to close your exhibit immediately without refund. Ormond Beach Main Street has the right to accept or deny vendor exhibits.
7. Exhibitors must leave their booths open until 6:00 PM Saturday, November 16, 2024, unless special arrangements have been made with organizers.*By signing this document, you agree to remain at the park with your booth open until the event ends at 4PM on Sunday evening. If you leave early, and you will not be allowed to return or participate in any other events managed by Ormond Main Street, including Granada Grand Festival of the Arts, Taste of Ormond, Celtic Festival, Riverfest Seafood Festival, and any of the markets.
8. All vendors shall have an approved fire extinguisher in their booth. Fire extinguishers must be appropriate for the content of the exhibition space (proper A, B, C, and/or K ratings). All tents must be labeled as fire-retardant.
9. All sales belong to you, and you are solely responsible for collecting and reporting applicable sales tax.
10. All prices for food must be posted and clearly visible to Festival patrons.
11. There is no smoking by vendors and/or vendor employees on the festival grounds.
12. You are responsible for the security of your space.
13. The disposal of used cooking grease is the responsibility of the vendor.
14. Vendors are legally and financially responsible for all damages to grounds or other property caused by themselves or their employees.
15. In cases of, fraudulent, invalid, or evaded payments, Ormond Beach Main Street retains the right to refer collections to an attorney.
All vendor applications are subject to the final approval of the event organizer. In the event that the event organizer does not accept a vendor application all fees paid will be promptly refunded. The event organizer cannot guarantee exclusivity. In cases where it appears vendors (other than food) might be selling like items, we will do our best to make sure that there is some separation.