Personal Identifiable Information Security Training Agreement

By participating in some Member Activities, you may have access to Personal Identifiable Information (PII) regarding customers, Artisans, and Members.

     Definition from the U.S. Department of Labor: “Personal Identifiable Information (PII) is defined as: Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means.

     Further, PII is defined as information:
          (i) that directly identifies an individual (e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc.) or
         (ii) by which an agency intends to identify specific individuals in conjunction with other data elements, i.e., indirect identification. (These data elements may include a combination of gender, race, birth date, geographic indicator, and other descriptors).

Additionally, information permitting the physical or online contacting of a specific individual is the same as personally identifiable information. This information can be maintained in either paper, electronic or other media.”
This PII includes the sensitive information in this list which has not already been shared in the public domain or otherwise found through lawful means: 

• Personal information
• Contact information
• Financial information

Please review the following two videos:

• Personally Identifiable Information (PII) - Cybersecurity Awareness Training (2:03)
• Sensitive Data - Cybersecurity Awareness Training (4:18)

as well as this guide, which includes a list of data that is considered PII:

• Guide to Identifying Personally Identifiable Information (PII)

You agree by signing below that you will: 

• only use devices with an antivirus software protection for PII-related activities pertaining to Artisans Cooperative, such as accessing PII, discussing PII, or using passwords to sign into secure Artisans Cooperative tools such as PII-containing spreadsheets
• only use devices in secure locations, to ensure that other people will not have access to Artisans Cooperative PII, and ensure your device is never left open and unattended in public areas
• only connect your device to a secure internet connection, which includes using a VPN (this does not include publicly accessed connections such as at: coffee shops, libraries, hotels, etc.)
• only send PII through digital means (such as email,  chat, or messaging) if it is encrypted (discord does have light encryption)

This agreement shall be governed by the laws of the State of Oregon, USA. If any part of this agreement is found to be invalid, the validity of the rest of the agreement shall not be affected.

 

(When you submit this Personal Identifiable Information Security Training Agreement, a copy will be sent to you; please use the email address you use for your Coop membership ID)