Facility Rental Application

Facility Rental Application

Thank you for your interest in booking our Sooke centre for rental purposes. To request a space, kindly read the information below and complete the online form. If needed, you can also complete the booking process in person. Please ensure to provide the deposit when required. For any further questions or information, please feel free to contact our centre at 250.642.3685 or via email at info@worklink.bc.ca
- All bookings are completed on a first come, first served basis.
- All WorkBC equipment must remain on-site.
- We do not permit bookings from political or religious groups.
- Coffee& beverage service is available for a fee (must be requested in advance).
- Computer workstation users must provide their own headsets during virtual meetings (to ensure confidentiality).
- Due to high demand, the maximum rental period may not exceed five (5) consecutive days.
- Facility users must ensure they do not present themselves as being authorized by or acting as an official WorkBC partner.
- No additional cost for wireless or wifi access; No alcohol may be served onsite; No exterior signage available onsite.
- 6 feet tables and chairs provided according to the user’s direction at no additional cost.
- The Facility is ground level and fully accessible, including 3 washrooms, as certified by the Rick Hansen Foundation.
- The Facility may not be used for commercial or business purposes where a fee for the space is applied to users.
- Those using devices must provide specific adapters, cables, and a sound system compatible with our Centre’s equipment.
- Use of kitchen requires a $250 deposit, and may not be used for food production, distribution, or sales.
Contact Information & Request Details
- Approval of this event/site usage will be conditional on approval of any other regulatory bodies required (business licensing, food service licensing, etc.), and on the receipt of all supporting documents (site maps, insurance, etc.).
- Fees will be calculated on approval, based on usage (see facility usage information sheet).
- Submission of this application constitutes a request to use a portion of the WorkBC Centre Sooke (Centre) facility and is not a guarantee of event confirmation. To enable prompt review, please answer all questions.
Name of OrganizationOrganization Address
Contact NameContact Agency Role
Contact PhoneContact Email
Non-profitChamber of CommerceDistrict of SookeRegistered WorkBC clientRegistered WorkBC employer
Name of Event
General OfficeComputer LabBoard RoomMultipurpose Room
Time & Date Request

Please note that Friday bookings are not available
Date Requested (start)

MonthDayYear
Date
Date Requested (end)

MonthDayYear
Date
Times Requested (start)

Hour Minutes

AM/PM Option
Times Requested (end)

Hour Minutes

AM/PM Option
Number of ParticipantsNumber of Parking Spaces
Number of ChairsNumber of Tables
For Computer Lab only

Intent of useNumber of Laptops
Terms & Conditions of Use (please check all):

The Applicant accepts, and in consideration of the WorkBC Sooke Centre (the “Centre”), accepting my/our application for use of their facilities, as scheduled herein. I/we hereby agree:
to follow the policies and procedures of the Centre when on the premises.to hold harmless and indemnify the Centre (funders, officials, directors, officers, employees, or any person for whom the Centre is responsible in law) from all liability for any damages to property of, or personal injury to, any third party, resulting from my/our use of the facilities.it is my/our sole responsibility to determine what additional insurance coverages, if any, including but not limited to Workers Compensation and Participants Insurance, are necessary and advisable for my/our own protection and/or to fulfill my/our obligations under this contract at the sole expense of the Applicant.
The Applicant understands and agrees that:
- The Rental Agreement may be revoked or cancelled at any time by the Centre with or without cause.
- The Centre will make every reasonable attempt to provide a minimum of 48-hour notice of a cancellation to the Applicant and will refund the rental fees paid but will not be responsible for any consequential losses or damages.
- The Applicant warrants and represents that if he/she executes this Application on behalf of a group or organization that the Applicant has the authority and capacity to bind the group or organization with his/her signature.
- In consideration of being granted permission to use the Premises, agrees to be bound by the terms and conditions referred to above and if the Applicant represents a group or organization, the Applicant agrees to inform all responsible persons associated with the group or organization of the terms and conditions above.
I have read the above and fully understand and agree to comply with these terms and conditions.
Name of Applicant

First NameLast Name
Applicant Signature
Date

MonthDayYear
Date
Should be Empty:

Facility Rental Application

Contact Information & Request Details

Time & Date Request

Terms & Conditions of Use (please check all):