Destination Wedding Intake Form

Name*

First NameLast Name

BrideGroom

Name*

First NameLast Name

BrideGroom

Primary E-mail*

example@example.com

Phone Number*

Area CodePhone Number

Will you be getting married either before or after in CANADA and having a symbolic ceremony in destination?*

Yes we are only having a symbolic ceremony in destinationNo, we want to have a legal ceremony in destination

Do you have a preferred date for travel? If so, please share.*

Have you already secured your wedding date at the resort (the ceremony date)? If so, what is it? Note: Most resorts require you to be on site for your symbolic service at least 3 days prior to the ceremony (very few will allow 2).*

Yes we have our dateNo, not yet

Wedding Date (not travel date)

Date

I understand the importance of keeping wedding budgets in check. Couples often choose a budget-friendly resort to accommodate their guests, and while this is commendable, it's essential to consider the experience of your guests.

For many attending your wedding, this may be their primary vacation of the year, so creating an enjoyable experience is paramount. While it's wonderful to be considerate of guest budgets, selecting a resort that aligns with their vacation preferences is equally crucial.

If you wish to have a higher caliber hotel, you may want to consider a modest increase in the budget, perhaps $100-300 per person. This adjustment not only enhances the overall ambiance of the celebration but also ensures that your guests have a comfortable and memorable stay.

Choosing a resort that they would select for themselves adds an extra layer of enjoyment to their journey. I believe that finding the right balance between budget considerations and guest experience will contribute to a truly unforgettable wedding celebration.

Pricing should be based on what the majority of your guests can afford, and I'm here to help you navigate through these decisions to create the perfect experience for everyone involved.

What is your preferred price range for your group (per person adult pricing)?*

Where would you like to get married?*

Other destination not listed above.*

Do you have a specific resort in mind? If so, please share the name(s) and location.*

What does your dream wedding look like? Provide as much detail as possible, this is your chance to really share what type of resort you want for your celebrations and for your guests. Pick as many as you like.*

Other Information that is important to you.

Often guests say they will join however when it comes to actually applying payment they opt out. This can really affect your initial pricing and overall numbers. Be as accurate as possible to provide the best pricing possible. These numberrs will also affect your personal deposits to hold your group space.

Number of Adults (over 17):*

Number of Teens (13-17):*

Number of Children (2-12):*

Number of Infants (under 2):*

Which departure gateways do you require? (smaller airports may not be serviced)*

Approximately how many guests from YVR?*

Approximately how many guests from YYC?*

Approximately how many guests from YUL?*

Approximately how many guests from YYZ?*

Approximately how many guests from Other (please provide more details on other airports below)?*

Other airport names and approximate number of guests.*

Is there anything else you think is important for me to know?

What next?

I offer a free 40 minute consultation via zoom or telephone. During this meeting we will go over the process, what you can expect from me as your Travel Agent and what I do to assist you and your guests.

This also gives us both time to see if we are a good fit.

Know that I am a Travel Agent that works with destination wedding groups for the travel portion only (airfare/hotel/transfers). I do not have any participation in the wedding planning itself. This will all be done directly with the resort or an in destination wedding planner that you source out on your own.

I can offer assistance as a liasion if you are having troubles communicating with your on-site Wedding Co-ordinator. This does not mean I can make them answer your emails but I will do my best to light a fire if needed.

Should we agree to proceed:

There will be two contracts to sign, the first is my wedding group pricing quote fee (as detailed below), the second will be the contract approving the Suppliers pricing and terms & conditions for the group.

Should pricing not be what you had hoped for and should you opt NOT to sign the second contract, a refund will not be given for the quote fee.

Your group pricing is non-negotiable but I do my best to work within your budget if it is feasible.

Quote Fee:

I charge a $250 + tax non-refundable quote fee that allows you up to 5 wedding group quotes with additional quotes for a fee ($25 + tax). The contract will be valid for 30 days unless otherwise indicated and/or mutually agreed upon.

Why I Charge a Quoting Fee for My Wedding Travel Services:

Finding your ideal destination within a budget you're comfortable with takes time and careful consideration. This is why I charge a one-time quoting fee. Here's how it works:

Time and Research Investment: Determining the perfect wedding destination, accommodations, and travel details that align with your vision and budget requires in-depth research. I invest time in gathering all the necessary information to create a tailored plan just for you.
Comprehensive Travel Planning: Once you've selected your destination, I prepare all the pricing and detailed information for you to share with your guests, including accommodations, transportation options, and itinerary details.
Full Travel Logistics Management: After the destination is chosen, I take on the responsibility of managing the entire travel portion for your wedding guests. This includes coordinating flights, transfers, accommodations, and ensuring everyone’s needs are met. You won’t need to worry about these details—I’ll handle everything for you.
Commission-Based Payment: I am compensated through commissions from the travel bookings I manage, but this payment is made only after you and your guests have returned home from the wedding. The quote fee ensures that I can begin working on your plan with full dedication, knowing that the process will be handled professionally from start to finish.

By charging this one-time fee, I can give you the personalized attention and expertise required to make your destination wedding a seamless experience for you and your guests.

Wedding Website:

I also offer a wedding website that you can share with your guests. There is a non-refundable fee of $200 CAD to be paid for this site. The website will include your group travel information for your wedding, whats included in the pricing, basic resort information, insurance information, and an RSVP link where I will gather the guests details to secure their reservations.

I allow up to 4 changes or additions on your website, such as adding you in destination wedding itinerary or cocktail hour details.

What you receive as my services once your group is secured:

· Process the wedding couples initial deposit to hold the group space

· If applicable - Create a website for the wedding with information on the resort, room categories and pricing (see an example wedding group website HERE)

· Collect guest RSVP's

· Answer guest travel related questions

· Process guests deposits & final payments

· Offer a payment plan to guests

· Advise on travel insurance

· Provide a guest list to the wedding couple and the resort

IMPORTANT: Pricing a group does not look the same as pricing individual bookings. Pricing will be the same for all guests that you have saved space for with your initial low group deposit (eg. As seats/rooms are sold for individual bookings, pricing goes up, as a group the average cost is provided so each guest/room is paying the same, there are no increases for the set number of guests/rooms you have on hold within your group) [think of a Taylor Swift concert – as tickets are sold, pricing starts to go up, the same with travel].

In some cases finding the price point you want is not feasible. There have been times when the online pricing is too great to warrant your guests from booking within your group. I cannot match online prices as pricing is dynamic for individual reservations. Booking a group is not the same as booking 1 or 2 families only.

*all pricing/deposits/payments may be subject to change without notice

If you would like to proceed with your FREE 40 minute consultation please let me know what day/time is best for you (multiple options are ideal).*

I have read, understand and agree to all of the above

Destination Wedding Intake Form

🌟 Congratulations on Your Engagement! 🌟This is a time of excitement, but it's understandable if it feels overwhelming too. Don't worry, though—I'm here to try to make this journey as smooth as possible for both you and your guests.

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Additional Information