Event Checklist
Welcome Aboard
Date and Time of Gathering
-
Month
-
Day
Year
2 digit month, 2 digit day, 4 digit year
Date
Hour Minutes
AM
PM
AM/PM Option
One Year Before
Contact Sheriff's Office to schedule marksmanship class for incoming Plebes
Reserve venue for incoming Plebe Parent Orientation during marksmanship
Six Months Before
Coordinate with BGO Area Coordinator and Area BGOs to advertise Welcome Aboard event with incoming familes
Confirm with Sheriff's Office
Menu Planning
Determine what food you want to serve and how much you will need for your guests
Decide on any special dietary requirements or restrictions of your guests
Plan your shopping list accordingly
Two Months Before
Prepare and begin sending out invitations to event
Advertise on social media and parent pages, especially Incoming Plebe pages
Order necessary welcome gifts for incoming families (use average of last two to three years' attendance for initial planning)
Book guest speaker - Link in the Chain Alumni
One Month Prior
Collect RSVPs
Secure volunteers and donations for event
Determine seating for your guests and what you will need in terms of supplies - tablecloths, plates, napkins, decorations, cutlery, etc.
Contact USAA for Welcome Aboard grant information
One Week Prior
Ensure that you have all necessary supplies and membership forms - or secure a laptop to bring for guest registration and membership sign up
Gather RSVPs and place food orders
Organize gift bags for incomings
Print guest lists, name tags and labels
MAke sure to bring pens, markers, tape
Set aside banner to with hooks to hang up at venue
Confirm food pick up day.time and/or delivery
Confirm volunteers
Day of Event
Arrive early, set up and decorate
Set up check-in station
Greet parent and incomings, obtain information for contact, parent cell and email, incoming company number and mailing address (if known)
Hand out welcome goodie bags
Give orientation as to what will be happening
Meet with parents to welcome and prep for I-Day while incomings are at markmanship
Have lunch with parents and incomings
Key Note speaker
Q&A with parents and any Mids that may be present
Thakn everyone and Clean up
Submit
Should be Empty: