Club Equipment Hire Form

Club Equipment Hire Form
All items are strictly subject to availability and other factors. Please lodge this form at least one week prior to the date you require the equipment.

BEFORE YOU START:
- The location in which you intend to use your equipment must be booked via an Event Application Form (EAF) (in addition to this form).

Club Name*
Full club name. Please avoid acronyms.
Club Email*
Please provide a central club email address.
Your name:*

Preferred NameLast Name
Your role within the club:*
Example: President, Secretary, Events Coordinator
Your student ID number:*
Your 8-digit Curtin student number.
Mobile number:*
Please enter a valid phone number.
Please select the equipment categories required for your event.*

Infrastructure (e.g. trestle tables, marquees, fencing)Outdoor games and activitiesSeating and comfort (e.g. bean bags, picnic rugs, cushions)Promotional accessories (e.g. a-frames, blackboard, whiteboard)Miscellaneous (e.g. trolleys, ballot box, first aid kits.) - please also select this option for any other requests not listed.

Infrastructure
Please select all items you wish to book.*

Trestle tablesMarquees w/ weights (3mx3m)Lightweight picket fencing (comes in 2m pieces)Retractable queue management posts
How many trestle tables would you like to book?*
Maximum qty is 16, subject to availability.
How many marquees would you like to book?*
Maximum qty is 8, subject to availability.
How many pieces of fencing would you like to book?*
Maximum qty is 15, subject to availability.
How many retractable queue management posts would you like to book?*
Maximum qty is 2, subject to availability.

Outdoor Games & Activities
Please select all games you would like to book:*

Giant Connect 4Giant JengaCornhole / Bean Bag TossRing Toss Game / QuoitsFinska / Wooden Battle BlocksHook & Loop Game

Seating & Comfort
Please select all items that you would like to book.*

Large picnic rugsOutdoor cushionsBean bags (delivered by Curtin)Stools
How many picnic rugs would you like to book?*
Maximum qty is 8, subject to availability.
How many outdoor cushions would you like to book?*
Maximum qty is 10, subject to availability.
Curtin Bean Bag Hire Terms and Conditions

All bean bags are booked and delivered by the Curtin Properties team. Bean bags are only available for events after 12PM if the club can provide a safe spot to store these overnight (e.g. Guild Undercover Courtyard; in the room they are delivered to; 215 pavilion if Engineering clubs).

Bean bag hire is subject to Curtin's terms and conditions and all bean bags must be returned in the same state as delivered. Any damage to bean bags may incur a cost to the club to have them cleaned or replaced.
How many bean bags would you like to book?*
Maximum qty is 30, subject to availability.
How many stools would you like to book?*
Maximum qty is 10, subject to availability.

Promotional accessories
Please select all items that you would like to book.*

Large whiteboard on wheelsA4 blackboardA2 A-Frame sign holder on wheelsA2 A-Frame sign holder
How many whiteboards would you like to book:*
Maximum qty is 2, subject to availability.
How many A-Frames would you like to book?*
If you have selected both types, please detail how many of each. Wheels: Maximum qty is 4. No wheels: Maximum qty is 4. All subject to availability.

Miscellaneous
Please select all that apply:*

First aid kitBallot boxFlat bed trolleyUpright trolleyLarge eskyPortable speaker (with bluetooth microphone)Other
Please detail any extra items you would like to request. This is strictly subject to availability and whether items are already on hand or earmarked for purchase.)

Event Details

In this section you will provide the details for your event.
Date equipment is required:*

DayMonthYear
Date
Booking time (collection time to return time)*

Collection time Minutes

AM/PM Option

Until
until
Return time Minutes

AM/PM Option
Event / Booking title:*
Please provide the title of your event so we can match this up to the corresponding venue booking form.
Where on campus will you be using or setting up the equipment?*
Please provide a specific location (building name/room number, location description, etc.). Please also note that Guild equipment cannot be hired for off-campus events.
Do you have any other questions or comments?

Transport
The Clubs Officer will contact you to discuss this option further if available. Please note that not all items are available to for delivery across campus, and this is strictly subject to scheduling and staff availability.

Please ensure you are available to collect the items if delivery is not available.

Bean bags: Please note that bean bags are delivered by Curtin's Properties Team.
Do you want help transporting your equipment to your event location?*

YESNO

Terms and Conditions
- Items can be booked Monday - Friday, 10am - 3pm (subject to availability), and may only be used for on-campus events.
- A refundable $50 bond deposit and one student ID card is required per booking date (regardless of number of items booked), with the exception of trestle tables.
- Bond deposit for up to two (2) trestle tables is 1 x student ID. If hiring more than 2 tables, the regular bond deposit fee of $50 applies.
- Your deposit must be paid on the day of your booking via Guild Reception (EFTPOS only - no cash) when picking up your item/s. Bond deposit will be fully refunded upon item return back onto the debit or credit card from which the deposit was originally paid, provided that the following bond conditions are met:
  - All items returned, no pieces missing (where applicable);
  - Items returned in a clean and undamaged condition.
  - Items returned on time.
- Bond will be forfeited if any of the above conditions are breached.
- Any damage to, or loss of, equipment will require your club to pay the full cost of any repair or replacement.
- Use of Guild equipment in Guild venues/areas requires submission of a Guild Venue Booking form in addition to this form.
- Use of Guild equipment in locations outside of Guild Precinct requires lodgement of an EAF (Event Application Form) in addition to this form - must be submitted at least two weeks in advance.
Do you agree to the equipment booking terms and conditions outlined above?*

YES, I agree to the terms and conditions outlined above.
Should be Empty:

Club Equipment Hire Form

Infrastructure

Outdoor Games & Activities

Seating & Comfort

Promotional accessories

Miscellaneous

Event Details

Transport