Special Event Permit

APPLICATION FOR A SPECIAL EVENT TO BE HELD ON COUNCIL LAND.
A Special Event Permit application and the conditions associated with the permit apply to any of the following: -

·         Any event exceeding 50 people,

·         The following events hosting up to 50 people: -

           o   Birthday parties (if 18 year old or above);

           o   Wedding ceremonies;

           o   Wedding receptions;

           o   Community events that may be held on Council land; and

           o   Any events with significant infrastructure / amusement devices

Location Notice:

Events located at Coffin Bay Foreshore, Dorward Reserve, Cummins Railway Triangle or Boston Lions Park are considered to be ‘high use’ - infrastructure at these locations can be erected for up to 24 hours, but must be removed prior to 10am the following day.

All food vendors preparing or handling food that is not fully sealed in its original packaging and sold in the original packaging must have had wash facilities, within t meters to comply with the Food Standards. Hand wash facilities are required to prevent cross contamination which may potentially cause food poisoning.

Should organisers have to cancel the event, Council staff must be notified.

•        The applicant and all persons attending must meet all relevant legislative requirements of the land used (including any Covid-19 restrictions);

•        The applicant is to ensure sufficient toilet paper and soap is supplied for guests;

•        The applicant shall ensure that the site or sites are left in a clean and tidy condition at the end of the event (including public conveniences). Failure to do so may result in cleaning fees being charged;

•        Damage to Council property will be rectified by Council and the cost of repairs may be on-charged to the applicant;

•        Events held Sunday to Thursday are to cease by 10pm, while events held Friday, Saturdays or days proceeding a public holiday are to cease by 12 midnight. In addition to this, the function must not cause disturbance to local residents or the general public and may be terminated at the direction and/or discretion of a member of the Police or an authorised Council Officer;

•        The applicant must comply with any Phonographic Performance Company of Australia (PPCA) licence requirements if playing copyrighted music in a public space;

•        Infrastructure for an event can be erected for up to 24 hours, but must be removed prior to 10am the following  day ;

•        A shelter or marquee may be secured by weights. Pegs and stakes are not permitted on any irrigated site without adherence to an irrigation plan and approval by the Works Manager;

•        No alcohol is to be consumed within a dry zone;

•        Alcohol or beverages are not to be consumed in glassware;

•        The applicant agrees to indemnify, protect, defend and hold harmless the  Lower Eyre Council from and against any and all claims, demands, actions and proceedings whatsoever in relation to personal injury or property damage caused by or occasioned during the period of the special event and shall indemnify the Council for any and all fees, costs and expenses incurred in respect thereof.

•        Council will not be responsible for any injury caused by the event and requires indemnification from the organiser should any claims be made against Council.

•        If the applicant causes damage to Council property it retains the right to invoice the applicant for the cost of repair and/or reinstatement.

•        All Council facilities must be left in a clean and tidy state and all rubbish must be placed in bins or removed from the site.

•        Approval may be subject to additional conditions.

I {name} have read and understood the reserve hire terms and conditions and will abide by said conditions; and I have completed the application form with correct/current information to the best of my ability.