2024-2025 SMCSU Expense Form

SMCSU Expense Form

Complete this form to receive reimbursements or have SMCSU pay vendors directory for SMCSU or SMCSU Sponsored Club activities.
Please note, SMCSU is not able to provide reimbursements or payments for the following expenses:

- Alcohol or Drugs
- Items for the personal use of students
- International or Domestic travel expenses for club members
- Contribution to political or religious activities and campaigns
- Contributions to fundraising drivers for charitable organizations

If you are not sure if your expense falls under any of these categories, please contact us BEFORE making the payment. email - finance.smcsu@gmail.com and cc smc.studentunion@utoronto.ca
Legal Name (to be written on the cheque)*

First NameLast Name
Email*
example@example.com
Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Are you seeking a REIMBURSEMENT for expenses you made, or are you seeking for SMCSU to pay an INVOICE directly to a vendor?*

REIMBURSEMENTINVOICERevenue
Reimbursement
What Group are these expenses for? (if you have receipts for multiple groups, please submit this form for each group separately)*

SMCSUArab Students AssociationBook and Media Studies Student AssociationCeltic Studies Course Union (CSCU)Italian Student AssociationPair-A-DiceSAGA PEARSSMC TroubadoursSMC UnfilteredSt. Mike's Wellness CouncilSMC SnapshotsSMC Fashion ClubUofT Taekwondo OrganizationSMC Run ClubUofT Thomistic Institute ChapterThe SMC FunniesMaestoso LegatoUTSAPBiotechnology innovation development club (BIDC)Georgian student association (GSA)SMC PrideOther
File Upload*

Label each receipt as follows: Your Name, Receipt 1 (e.g. Hedieh Hashemi, Receipt 1) *Please make sure your receipt number corresponds with the information in the chart below
Cancelof

Would you like this cheque mailed to the mailing address you provided, or will you pick it up from the SMCSU Office?*

Mailed to mailing address provided.I will pick up the cheque from the mail room located in Elmsley Hall (Monday-Friday, 1-5pm)
Total amount of Reimbursement requested*
Please add up the total of all receipts submitted.
Invoice
What event/activity is this invoice for?*
e.g. Winter Clubs Fair
What Group is this Invoice for? (please submit separate forms for each invoice that requires payment)*

SMCSUArab Students AssociationBook and Media Studies Student AssociationCeltic Studies Course Union (CSCU)Italian Student AssociationPair-A-DiceSMC PrideSAGA PEARSSMC TroubadoursSMC UnfilteredSt. Mikes Wellness CouncilSMC SnapshotsSMC Fashion ClubUofT Taekwondo OrganizationSMC Run ClubUofT Thomistic Institute ChapterThe SMC FunniesMaestoso LegatoUTSAPBiotechnology innovation development club (BIDC)Georgian student association (GSA)Other
File Upload*

Label you invoice as follows: VendorName, Student Group
Cancelof
Name of Vendor to be paid*
please ensure the name above is the correct spelling/corporation title for us to write the cheque to.
Vendor Mailing Address (where should we send the cheque)*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Invoice Date*

MonthDayYear
Please provide the date the invoice was issued (found on the invoice)
Invoice Total*
including taxes, shipping etc.
Invoice Number*
This can be found directly on the invoice from your vendor
Would you like this cheque mailed to the VENDOR mailing address you provided, or will you pick it up from the SMCSU Office?*

Mailed to VENDOR mailing address providedI will pick up the cheque at the SMCSU Office, during Yusuf or Vidhi's Office Hours (please check @USMCSU IG for hours)
Statement of Understanding
I,your full name* understand that completion of this form is the first step to being reimbursed or having an invoice paid by SMCSU. Reimbursement is subject to review by the SMCSU Executive Team. Please allow at least 2 weeks for reimbursement from the time of submission.
Should be Empty:

	Receipt Date (e.g. 2024-05-01)	Vendor Name (e.g. Tim Hortons)	Receipt Total Including Tax (e.g. 23.45)	Receipt Tax (e.g. 2.07)	Event/Activity Name (e.g. Kelly's Korner)
Receipt 1
Receipt 2
Receipt 3
Receipt 4
Receipt 5
Receipt 6
Receipt 7
Receipt 8
Receipt 9
Receipt 10

	Receitp Date (e.g. 2024-05-01)	Vendor Name (e.g. Tim Hortons)	Receipt Total Including Tax (e.g. 23.45)	Receipt Tax (e.g. 2.07)	Event/Activity Name (e.g. Kelly's Korner)	SMCSU Portfolio (e.g. Atheltics)
Receipt 1
Receipt 2
Receipt 3
Receipt 4
Receipt 5
Receipt 6
Receipt 7
Receipt 8
Receipt 9
Receipt 10

SMCSU Expense Form

Reimbursement

Invoice

Statement of Understanding